Status	Revision in Progress
Owner	Maytingsari Tjahjo
Stakeholders

Purpose

The purpose of this document is to define the conversion approach to migrate the balance of Capex WBS from legacy system to S/4HANA.

All the financial transactions posted below will be migrated from legacy source systems (PF2 and WP2) into S/4HANA:

Active CAPEX WBS element
Closed CAPEX WBS element that have cost in current year

Group 1 Go live (1 July 2028):

Accumulated balances up to 31 Dec 2027 (Prior Year)
Accumulated balances from 1 Jan 2028 till 30 June 2028 (Current Year)

Group 2 Go live (1 Jan 2029):

Accumulated balances up to 31 Dec 2027 (Prior Year)
Accumulated balances from 1 Jan 2028 till 30 Dec 2028 (Prior Year)

This would allow full reporting for 2028 in S/4HANA for both go lives post go live. For audit purposes it will be easier to check 1 system for both go lives. Therefore, it's ideal to keep Group 1 and Group 2 aligned in terms of FY 2028 FY.

All these transactions will be totaled into the one single value and then be posted to the relevant WBS Elements in S/4HANA. The approach will also run SAP settlement to the relevant Asset Under Construction.

Conversion Scope

The scope of this document covers the approach for migrating below from Legacy Source Systems into S/4HANA:

1. Active CAPEX WBS element from Legacy Source Systems into S/4HANA.

Logic:

A. Table PRPS

Key in field "Company Code" in scope.

Field "AA element" (Account Assignment Element) = X

Result: Object numbers of WBS that are in company codes in scope.

B. Table JEST:

Field "Object number" = Key in the object numbers of WBS (from Step A)

Field "Status Inactive" = blank

Result: Object numbers with all status.

C. Each object number (WBS) could have more than 1 status. Filter each object number to see all the status belongs to it.

Then filter object number that do not have status I0046 (Closed) or IFO07 (Closed)

Result: Object numbers that do not have status I0046 (Closed) or IFO07 (Closed).

D. Table PRPS

Key in field "Object number" with the object number from Step C.

Result: WBS number that do not have status I0046 (Closed) or IFO07 (Closed). The balance of these WBS need to be migrated.

2. Closed CAPEX WBS element that have cost in current year must also be migrated. From a portfolio level perspective, there needs to be full current year costs to be able to track against the annual budget allocation.

Logic:

D. Table JEST:

Field "Object number" = Key in the object numbers of WBS (from Step A)

Field "Status Inactive" = blank

Result: Object numbers with all status.

E. Each object number (WBS) could have more than 1 status. Filter each object number to see all the status belongs to each object number.

Then filter object number that has status I0046 (Closed) or IFO07 (Closed).

Result: Object number with status I0046 (Closed) or IFO07 (Closed).

F. Table RPSCO:

Field "Object number" = Key in the object numbers of WBS (from Step E)

Field "Fiscal Year" = Current year

Field "Value Type" = 4

Result = Object numbers that have cost in current year. These WBS needs to be migrated.

G. Table PRPS

Key in field "Object number" with the object number from Step F.

Result: WBS number that has status Closed but has cost in current yet. The balance of these WBS need to be migrated.

All the relevant WBS Elements (after applying the approved relevancy rules) open as at end of last month before go live that have received primary and secondary transactions posted to the cost elements within the WBS Elements

Primary transactions refer to original postings from all sources whether it is debit or credit.
Secondary transactions refer to allocations from sources such as allocations from payroll, work orders, other WBS Elements or cost centers. These postings will be subject to any settlement rules set up in the individual WBS Element.

Group 1 Go live (1 July 2028):

Accumulated balances up to 31 Dec 2027 (Prior Year).
Accumulated balances from 1 Jan 2028 till 30 June 2028 (Current Year)

It is expected that the balance of the WBS Elements is zero on 31 Dec 2027 and 30 Jun 2028, implying that the settlement transactions will be equal to all the primary and other secondary transactions posted to the relevant WBS Element.

Group 2 Go live (1 Jan 2029):

Accumulated balances up to 31 Dec 2027 (Prior Year)
Accumulated balances from 1 Jan 2028 till 31 Dec 2028 (Prior Year)

It is expected that the balance of the WBS Elements is zero on 31 Dec 2027 and 30 Dec 2028, implying that the settlement transactions will be equal to all the primary and other secondary transactions posted to the relevant WBS Element.

The scope of this document will therefore extract the settlement transactions from each individual WBS Element to provide a base for posting to the S/4HANA WBS Elements as at end of last month before go live. The total of the transactions will be used to compare to the balance in the Asset Under Construction that is used for settlement. The total of the settlement transactions will also be reconciled against the total costs posted to the WBS Element to ensure that all costs have been captured. Therefore, the scope will extend to the reconciliation of the legacy AUC values.

It will also extend to the reconciliation of the Balance Sheet General ledger accounts that may have been used in the legacy systems for settlement rules. It is expected that all transactions that were settled to the AUC Recon General ledger account will need to be settled to newly created S/4HANA AUC. The design is to never use the General Ledger account in S/4HANA for direct settlements from the Project System module.

Below is the list of AUC classes for SyWay:

Z1100 Intangible-AUC
Z1101 Intangible-R&I under construction
Z1300 Tangible-AUC

The data from legacy system includes:

The data from legacy system excludes:

There will be 3 SAP boxes:

a. CUI box (US, GB, DE)
b. China box
c. ROW (Rest of the World) box

Please refer to file "Entreprise Structure Catalog" to see which company codes fall under which SAP boxes.

In terms of data migration, below is the guideline:
- Non CUI objects : Migration to US system by Syniti
- CUI objects : Manual cleansing/separate migration cockpit (Syniti is not certified)

List of source systems and approximate number of records

Source	Scope	Source Approx No. of Records	Target System	Target Approx No. of Records
Legacy systems	Project level exclusions based on following relevancy rules: All projects with an out-of-scope company code will not be migrated. All closed projects as at the end of the previous fiscal year will not be migrated. All projects marked for deletion as at the end of the previous fiscal year will not be migrated. All projects without relevant WBS elements will not be migrated. Projects marked as statistical will not be migrated.		S/4HANA
Legacy systems	Any WBS element that is not closed as at the end of the previous fiscal year will be migrated. After eliminating all closed WBS elements, the relevancy rule will look for any WBS element that is not marked for deletion as at the end of the previous fiscal year for migration. Exceptions: Any closed WBS element that exists within an open Project. Any WBS element that is marked for deletion that exists in an open Project. Any closed WBS element that is affected by an open Projects.		S/4HANA
DCT	Where legal entities do not use SAP to record their projects, the DCT will be used to collect the balance of Capex WBS element data.	TBC	S/4HANA	TBC
PF2 and WP2	Extraction of the Sender Credit values from settlement that uses primary cost elements for settlement (Table COSP)	???	S/4HANA
PF2 and WP2	Extraction of the Sender Credit values from settlement that uses secondary cost elements for settlement (Table COSS)	???	S/4HANA

Additional Information

Multi-language Requirement

N/A

Document Management

N/A

Legal Requirement

N/A

Special Requirements

Target Design

There are two types of costs in the WBS Elements:

Costs that are sourced from primary and secondary cost elements.
The secondary cost elements cannot be used to post costs to S/4HANA. In many cases, the secondary cost element will form part of the total for the WBS Element. These costs (Table COSS) must be considered but the use of a primary cost element will be used to post these costs to the WBS Element in S/4HANA. The Primary Cost Total (COSP) table in source system (PF2 and WP2) also shows the values that have been settled to the receiver, be it an Asset Under Construction (AUC) or a Cost Centre or a General Ledger Account. In this object 9032, the receiver is AUC.

There is no need to replicate the postings that have occurred in the source system. The value that has been settled to the receiver object can be used to post with a selected General Ledger account. The settlement can then also use this account to clear the balance at the level. The offset General Ledger account will still be used to balance the journal entries.

The technical design of the target for this conversion approach.

Table	Field	Data Element	Field Description	Data Type	Length	Requirement

Data Cleansing

There will be cleansing required outside of that handled in the following DCA’s

1024 - Project Definition (CAPEX, OPEX)
1026 - WBS - CAPEX, OPEX, Statistical
1021 - Portfolio

Cleansing will be required to assist in the identification of values settled to the Balance Sheet accounts. Select the General Ledger Account to which value has been settled from either a WBS Element or an Internal Order.

In S/4HANA, settlement of costs from a WBS Element to an AUC General Ledger Account is not allowed. Syway will not be migrating any costs in those GL accounts to S/4HANA, so it is expected that any transactions resulting in a balance be transferred out of these accounts.

For any GL account that represents an asset or an AUC, it is expected that the business will transfer these values to another GL account or create an AUC or a final asset to which these values will be posted. To facilitate and assist in that process from a migration perspective, a cleansing report will be required. The result will be a nil value left in those General Ledger Accounts.

ID

Criticality

Error Message/Report Description

Rule

Output

Source System

Cleansing GL Settlement account

Can load but business process will fail

Settlement value to be cleared after posting to the Balance Sheet GL account

Amount settled from an Internal Order or WBS Element

WBS Element:

Internal Order:

Date Posted:

Amount Settled:

General Ledger Account:

Value Cleared:

Cleared to Object:

Value to be Cleared:

PF2 and WP2

Should there be value left in the Balance Sheet account, please see section Extraction run sheet for legacy WBS element settling to GL account.

Conversion Process

The high-level process is represented by the diagram below:

Process	Activity
Extract	Extract involves collecting data from the source. There are 2 possible methods at this stage of process: 1. If the source is a system, extract means to pull the required data from source systems into repository. There are 2 steps for this method: a. Perform full data extraction from relevant tables in the source system(s). b. Apply relevancy criteria for filtering the data that will be applicable according to target system. 2. If the source is not a system, the data will need to be manually collected by business. This is to be done using DCT (Data Collection Template).
Transform	There are 2 steps of Transform activities that can happen: 1. Perform mapping and data transformation rules. Some data will need to be mapped to the to-be values and/or updated according to the rules as per design requirement in target system. 2. Prepare load-ready data in the structure and format that is required for loading via standard Load Tool. This step also produces the load data ready for business to perform Pre-load Data Validation.
Load	This process includes: 1. Execute the automated data load into target system using load tool. Note: There may be some cases where the load is done manually as part of business activities. 2. Once the data is loaded to target system, it will be extracted out and prepared for Post Load Data Validation.

Data Privacy and Sensitivity

N/A

Extraction

Extract data from a source into . There are 2 possibilities:

The data exists. connects to the source and loads the data into . There are 3 methods:
1. Perform full data extraction from relevant tables in the source system(s).
2. Perform extraction through the application layer.
3. Only if ; cannot connect to the source, data is loaded to the repository from the provided source system extract/report.
The data does not exist (or cannot be converted from its current state). The data is manually collected by the business directly in . This is to be conducted using DCT (Data Collection Template) in

The agreed Relevancy criteria is applied to the extracted records to identify the records that are applicable for the Target loads

Extraction Run Sheet for legacy WBS Elements settling to AUCs

Req #

Requirement Description

Team Responsible

1.

Extract data from source systems based on the current relevancy rules that apply to the Project and WBS Element Master Data.

For each relevant WBS Element extract the object number from source systems with WBS Elements from table PRPS.

Data Team

2.

The following tables will be used to extract the settlement data:

Primary Cost Total (COSP) table
Secondary Cost Total (COSS) table

To ensure that all costs have been collected via these tables (COSP & COSS), run a report (transaction code CJI3) to extract all the costs posted to the WBS Element/s to reconcile against the totals extracted from table COSP & COSS. Compare and agree the reconciliation values before progressing further to the next steps.

For each open Project, confirm that the final balance is zero which will ensure that the settlement costs represent all the postings (debit and credit) within the Project by WBS Element. Extract the transactions by business transaction type.

Use table AUFK (for order master data) to reconcile the settlement costs against actual posting extracts (extract by year by period by settlement transaction for each Project.

Data Team

3.

Go to source systems (PF2 and WP2) Primary Costs Total (Table COSP)

Field	Value
Object Numbers	For each relevant WBS Element extract the object number from source system from table PRPS. Enter the extracted number in the field of this table.
Year	1900 up to the FY of the last month before go-live date
Value Type	04
Cost Element	Leave it blank
Dr/CR Indicator	O
Value transaction currency for each period for each year	WTG01 to WTG16

Go to source system (PF2 and WP2) Secondary Costs Total (Table COSS)

Field	Value
Object Numbers	For each relevant WBS Element extract the object number from source system from table PRPS. Enter the extracted number in the field of this table.
Year	1900 up to the FY of the last month before go-live date
Value Type	04
Cost Element	Leave it blank
Dr/CR Indicator	O
Value transaction currency for each period for each year	WTG01 to WTG16

From the above, system will generate report as below.

The report will need to be summarized by object number as below:

Group 1 Go live (1 July 2028):

Accumulated balances up to 31 Dec 2027 (Prior Year)
Accumulated balances from 1 Jan 2028 till 30 June 2028 (Current Year)

Group 2 Go live (1 Jan 2029):

Accumulated balances up to 31 Dec 2027 (Prior Year)
Accumulated balances from 1 Jan 2028 till 31 Dec 2028 (Prior Year)

Field	Value
Object Numbers	PR*******
Fiscal Year	There will be values for each Fiscal Year.
Value Type	04
Cost Element	The cost element to which the transaction was posted.
Dr/CR Indicator	O
Value transaction currency for each period for each year	WTG01 to WTG16
Company Code	Company code where the transaction was posted

Data Team

4.

Step #3 provides what needs to be posted for each WBS Element. These can be split across cost elements, but the proposal is to use one Cost Element (TBD) for both posting and settlement.

Data Team

5.

Extract the Settlement Rule object from table COBRB in source systems (PF2 and WP2) to find the settlement objects for the above project.

Field	Value
Object Numbers	Enter the same Object Numbers as the above steps for Primary Costs (Table COSP) and Secondary Costs (Table COSS).

System will provide a report as below that will include the following fields:

Field	Example
Object Numbers	PR********
Account Assignment Category	Will return one of the following Fixed Asset Cost Centre GL Account
Company Code	Company code where the transaction was posted
G/L Account	If the Account Assignment is G/L (Value unconverted "SK"), an entry will appear in this field.
Cost Centre	If the Account Assignment is CTR (Value unconverted "KS"), an entry will appear in this field. This is applicable for object 9032.
Asset	If the Account Assignment is FXA (Value unconverted "AN"), an entry will appear in this field. This will show both (the Final asset and the AUC) if any values have been posted to the final asset. This is applicable for object 9031.
Profitability Segment	?

Extract the asset numbers from this report.

Data Team

6.

Extract the fixed asset values from table ANEP in source systems (PF2 and WP2) to check what has been posted to the Asset under Construction (AUC).

Field	Description	Value
ANEP-BUKRS	Company Code	Company code from the above step.
ANEP-ANLN1	Asset Number	Asset numbers from the above step.
ANEP-GJAHR	Fiscal Year	1900 up to the FY of the last month before go-live date
ANEP-AFABE	Depreciation Area	01

System will generate as below:

Field	Description	Value
ANEP-BUKRS	Company Code	Company code from the above step.
ANEP-ANLN1	Asset Number	Asset numbers from the above step.
ANEP-GJAHR	Fiscal Year	Fiscal year posting for each year
ANEP-AFABE	Depreciation Area	01
ANEP-BWASL	Transaction Type	Transaction types that are used for posting
ANEP-ANBTR	Amount Posted	Amount posted

This report will need to be summarized by asset number as below:

Group 1 Go live (1 July 2028):

Accumulated balances up to 31 Dec 2027 (Prior Year)
Accumulated balances from 1 Jan 2028 till 30 June 2028 (Current Year)

Group 2 Go live (1 Jan 2029):

Accumulated balances up to 31 Dec 2027 (Prior Year)
Accumulated balances from 1 Jan 2028 till 31 Dec 2028 (Prior Year)

Check against the WBS Element postings (CJI3) before loading into S/4HANA.

Check

Action

Balance remains in AUC where the value in the AUC equals with the value in the WBS.

Postings must be made to the WBS and settle to the AUC.

Balance remains in the AUC but the value in the AUC does not equal the total postings in the WBS.

Postings must be made to the WBS and the AUC but only up to the value in the AUC. Investigate why the postings are different. This is due mainly to partial settlement to a fixed asset based on Transaction Types 338 (Retirement transfer of PY acquisition from investment measure) and 339 (Acquiring transfer of CY acquisition from investment measure).

Example:

The posting we should make to the Projects is under transaction type 116 (Internal settlement of acquisition to AuC) for $100,000, however transaction types 160 (Credit memo in following year), 338 and 339 (total $60,000), have been used to partially capitalize this AUC to Final asset. Therefore, we only need to post $40,000 as AUC balance. But because we need to post all the costs to the Project, the remainder balance ($60,000) needs to be posted as Statistical Posting (T.code KAFD) to expense account for fixed assets where the AUC has been partially settled to a or several fixed assets.

No balance in the AUC

No requirement to post any postings to the WBS Element or the AUC. The probable reason is that the AUC has been fully settled to a fixed asset.

Post statistical posting (T.code KAFD) the same amount as fixed asset amount.

Data Team

7.

Run transaction code S_ALR_87011963 (Asset Balances report) for all AUC assets within the relevant company code. Check each individual asset balance before making any posting to a WBS Element.

Data Team

8.

Group 1 Go live (1 July 2028):

Accumulated balances up to 31 Dec 2027 (Prior Year)

Once the AUC balance up to 31 Dec 2027 has been agreed, a posting will be required (document type 9*) and run settlement (CJ8G)

Accumulated balances from 1 Jan 2028 till 30 June 2028 (Current Year)

Once the AUC balance up from 1 Jan 2028-30 Jun 2028 has been agreed, a posting will be required (document type 9*) and run settlement (CJ8G)

Group 2 Go live (1 Jan 2029):

Accumulated balances up to 31 Dec 2027 (Prior Year)

Once the AUC balance up to 31 Dec 2027 has been agreed, a posting will be required (document type 9*) and run settlement (CJ8G)

Accumulated balances from 1 Jan 2028 till 31 Dec 2028 (Prior Year)

Once the AUC balance up from 1 Jan 2028-31 Dec 2028 has been agreed, a posting will be required (document type 9*) and run settlement (CJ8G)

Data Team

Extraction Run Sheet for legacy WBS Elements settling to GL accounts

Req #

Requirement Description

Team Responsible

1.

Extract data from source system (PF2 and WP2) based on the current relevancy rules that apply to the Project and WBS Element Data. Tables to be addressed are as follows:

For each relevant WBS Element extract the object number from table PRPS

Data Team

2.

Go to Table Primary Cost Total Table COSP in source systems (PF2 and WP2)

Field	Example
Object Numbers	Enter as above
Year
Value Type	04
Cost Element	Leave blank to select all
Dr/CR Indicator	O
Value transaction currency for each period for each year	WTG01 to WTG16

Provide a report or extract that will include the following fields

Field	Example
Object Numbers
Year	There will be values for each Fiscal Year posted to
Value Type	04
Cost Element	The cost element posted to will be reported
Dr/CR Indicator	Will show as “O" in column "Value" and "A” in column "Value unconverted" in the report
Value transaction currency for each period for each year	WTG01 to WTG16
Company Code	Relevant code for posting

The report will need to be summarized by Object Number by total for all the fiscal years.

3.

Step #2 provides what needs to be posted for each object number. Run table PRPS to see the WBS number for those object numbers. This is to be split across cost elements, but the proposal is to use one Cost Element for both posting and settlement.

Data Team

4.

Review WBS Elements that have a Project type (table PRPS) that is not OPEX where the settlements are to General Ledger Accounts.

Data Team

5.

Review all the legacy Object numbers and ensure that new WBS Elements have been created in S/4 HANA. Review the settlement rules for the new WBS Elements and ensure that a new AUC has been created for settlement. Create a report that shows what values will be posted to the new AUCs. This report will be required to verify what value is migrated for these General Ledger Accounts. The business will also need to be advised what new AUCs have been created for these WBS Elements.

Data Team and Business

Selection Screen

Selection Ref Screen	Parameter Name	Selection Type	Requirement	Value to be entered/set
N/A

Data Collection Template (DCT)

A DCT will be required to collect the transactions posted to the WBS Elements/Project that are not in PF2 and WP2 but have been selected in the DCT for master data for Projects and WBS Elements – CAPEX. (DCT may not be required-TBC)

Target Ready Data Collection Template will be created for data with exception of some fields which require transformation as mentioned in the transformation rule.

DCT Rules

Field Name	Field Description	Rules
ACDOCA-POSID	WBS Element	To be prepopulated based on WBS element load with new WBS number.
ACDOCA-WSL	Amount	For previous year actuals, total all transaction values and post as a single transaction with the posting date of the 31 Dec of the previous year. For current year actuals, total all transaction values by month and post as a single transaction with the posting date of the last month end of each month
ACDOCA-BUDAT	Posting Date	For previous year actuals, total all transaction values and post as a single transaction with the posting date of the 31 Dec of the previous year. For current year actuals, total all transaction values by month and post as a single transaction with the posting date of the last month end of each month
ACDOCA-POPER	Posting Period	Enter Posting Period. This should default in the DCT based on Posting Date
ACDOCA-GJAHR	Fiscal Year	Enter fiscal year. This should default based on Posting Date
ACDOCA-BLART	Document Type	Use Document Type 9* (as per config workbook)
ACDOCA-BLDAT	Document Date	Same as Posting Date
ACDOCA-BKTXT	Header Text	TBC
ACDOCA-RBUKRS	Company Code	Enter Company Code
ACDOCA-RACCT	GL Account	Default to GL XXXXX (TBC)
ACDOCA-RWCUR	Currency	Enter Local Currency. Group currency will be calculated.
ACDOCA-SGTXT	Item Text	Migration transaction TBC

Extraction Dependencies

Item #	Step Description	Team Responsible
1.	All CAPEX WBS element cleansing has been completed in PF2 and WP2	Business

Transformation

The Target fields are mapped to the applicable Legacy field that will be its source, this is a 3-way activity involving the Business, Functional team and Data team. This identifies the transformation activity required to allow to make the data Target ready:

Perform value mapping and data transformation rules.
1. Legacy values are mapped to the to-be values (this could include a default value)
2. Values are transformed according to the rules defined in
Prepare target-ready data in the structure and format that is required for loading via prescribed Load Tool. This step also produces the load data ready for business to perform Pre-load Data Validation

Transformation Run Sheet

Item #	Step Description	Team Responsible
1.	In ADMM, select Object 9031 and launch this to execute transformation	Syniti Team
2.	Perform transformation for all relevant WBS Elements. Legacy WBS Element is mapped to S/4HANA WBS elements in mapping table.	Syniti Team
3.	Generate Pre-Load reports in ADMM for the extracted WBS Element amounts.	Syniti Team
4.	Validate the transformed file as part of pre-load validation, raise data defects or provide the pre-load sign-off.	Business
5.	Analyze and resolve any pre-load defects logged by business.	Data Team

The fields required to be populated through the BAPI are as follows:

Section	Type	Example	Type	Number of Characters
DOCUMENTHEADER	BUS_ACT	RFBU	C	4
DOCUMENTHEADER	USERNAME		C	12
DOCUMENTHEADER	HEADER_TXT	Posting to WBS	C	25
DOCUMENTHEADER	Company Code		C	4
DOCUMENTHEADER	Document Date		DATS	8
DOCUMENTHEADER	Posting date		DATS	8
DOCUMENTHEADER	Fiscal Year		Numeric	4
DOCUMENTHEADER	Fiscal Period		Numeric	2
DOCUMENTHEADER	Document Type	9*	C	2
ACCOUNTGL	ItemNO_ACC	0000000001	Numeric	10
ACCOUNTGL	GL_ACCOUNT	GL expense (TBC)	C	10
ACCOUNTGL	Item_Text	Test WBS	C	50
ACCOUNTGL	WBS ELEMENT		C	24
ACCOUNTGL	ItemNO_ACC	0000000002	Numeric	10
ACCOUNTGL	GL_ACCOUNT		C	10
ACCOUNTGL	Item_Text	Test WBS	C	50
ACCOUNTGL	WBS ELEMENT		C	24
CURRENCYAMOUNT	ITEMNO_ACC	0000000001	Numeric	10
CURRENCYAMOUNT	Currency		C	2
CURRENCYAMOUNT	AMT_DOCCUR		PACKED	12
CURRENCYAMOUNT	ITEMNO_ACC	0000000002	Numeric	10
CURRENCYAMOUNT	Currency		C	2
CURRENCYAMOUNT	AMT_DOCCUR		PACKED	12

Transformation Rules

Rule #	Source system	Source Table	Source Field	Source Description	Target System	Target Table	Target Field	Target Description	Transformation Logic
1.	PF2 and WP2	COSP	OBJNR	Object Number	S/4HANA	ACDOCA	POSID	WBS Element Number	COSP Object Number will identify the WBS Element from PF2 and WP2 (PRPS table) which will map to the S/4HANA WBS Element identified in WBS mapping table.
2.	PF2 and WP2	COSS	OBJNR	Object Number	S/4HANA	ACDOCA	POSID	WBS Element Number	COSS Object Number will identify the WBS Element from PF2 and WP2 (PRPS table) which will map to the S/4HANA WBS Element identified in WBS mapping table.
3.	PF2 and WP2	COSP	BUKRS	Company Code	S/4HANA	ACDOCA	RBUKRS	Company Code	Mapping table from legacy company code to S/4HANA Company Code.
4.	PF2 and WP2	COSS	BUKRS	Company Code	S/4HANA	ACDOCA	RBUKRS	Company Code	Mapping table from legacy company code to S/4HANA Company Code.
5.	PF2 and WP2	PRPS	PRCTR	Profit Center	S/4HANA	ACDOCA	PRCTR	Profit Center	Map Legacy Profit Centre to the S/4HANA Profit Centers.
6.	PF2 and WP2	COSP	GJAHR	Fiscal Year	S/4HANA	ACDOCA	GJAHR	Fiscal Year
7.	PF2 and WP2	COSS	GJAHR	Fiscal Year	S/4HANA	ACDOCA	GJAHR	Fiscal Year
8.	N/A	N/A	N/A	N/A	S/4HANA	ACDOCA	RACCT	Account Number	Use GL Account to post to the new WBS Element. TBC
9.	PF2 and WP2	COSP	WTGxx	Value Transaction Curr	S/4HANA	ACDOCA	POPER	Posting Period
10.	PF2 and WP2	COSS	WTGxx	Value Transaction Curr	S/4HANA	ACDOCA	POPER	Posting Period
11.	N/A				S/4HANA	ACDOCA	BUDAT	Posting Date
12.	N/A				S/4HANA	ACDOCA	BLDAT	Document Date
13.	PF2 and WP2	COSP	WTGxx	Value Transaction Curr	S/4HANA	ACDOCA	WSL	Amount in Transaction Currency	xx represents all periods for previous years. Value type (COSP-WRTTP) must be “4” and Dr/Cr Indicator (COSP-BEKNZ) set to “O - Special: Sender credit from settlement”. Once the data is collected the signage must be changed prior to posting. As most of the settlement amounts will be a negative amount, this value must be changed to a positive amount before posting back to the S/4HANA WBS Element. If the settlement amount is a positive value, it must be changed to a negative value. Logic will be required to determine the posting period from the field name WTGxxx, with xx being the posting month. E.g. 001,002,003, etc Note: Please ensure when extracting this field, it must read from column "Value" (not column "Value Unconverted"), because column "Value" is showing the correct value for all currencies (including currency with 0 decimal, such as JPY, KRW, etc)) In the table below, the column "Value" is showing the correct value (i.e. JPY 19.680.000)., but the amount in column "Value Unconverted" is incorrect (JPY 196.800).
	PF2 and WP2	COSP	WOGxx	Value in object currency (company code currency)	S/4HANA	ACDOCA	HSL	Amount in company code currency	xx represents all periods for previous years. Value type (COSS-WRTTP) must be “4” and Dr/Cr Indicator (COSP-BEKNZ) set to “O - Special: Sender credit from settlement”. Once the data is collected the signage must be changed prior to posting. As most of the settlement amounts will be a negative amount, this value must be changed to a positive amount before posting back to the S/4HANA WBS Element. If the settlement amount is a positive value, it must be changed to a negative value. Logic will be required to determine the posting period from the field name WOGxxx, with xx being the posting month. E.g. 001,002,003, etc Note: Please ensure when extracting this field, it must read from column "Value" (not column "Value Unconverted"), because column "Value" is showing the correct value for all currencies (including currency with 0 decimal, such as JPY, KRW, etc)) In the table below, the column "Value" is showing the correct value (i.e. JPY 19.680.000)., but the amount in column "Value Unconverted" is incorrect (JPY 196.800).
	PF2 and WP2	COSP	WKGxx	Value in controlling area currency	S/4HANA	ACDOCA	KSL	Amount in global currency	To be confirmed what exchange rate to be used for loading amount in EUR (as legacy system does not have group currency)
14.	PF2 and WP2	COSS	WTGxx	Value Transaction Curr	S/4HANA	ACDOCA	WSL	Amount in Transaction Currency	xx represents all periods for previous years. Value type (COSS-WRTTP) must be “4” and Dr/Cr Indicator (COSS-BEKNZ) set to “O - Special: Sender credit from settlement”. Once the data is collected the signage must be changed prior to posting. As most of the settlement amounts will be a negative amount, this value must be changed to a positive amount before posting back to the S/4HANA WBS Element. If the settlement amount is a positive value, it must be changed to a negative value. Logic will be required to determine the posting period from the field name WTGxx, with xx being the posting month. E.g. 01,02,03 Note: Please ensure when extracting this field, it must read from column "Value" (not column "Value Unconverted"), because column "Value" is showing the correct value for all currencies (including currency with 0 decimal, such as JPY, KRW, etc.) In the table below, the column "Value" is showing the correct value (i.e. JPY 8.774.093)., but the amount in column "Value Unconverted" is incorrect (JPY 87740.93)
	PF2 and WP2	COSS	WOGxx	Value in object currency (company code currency)	S/4HANA	ACDOCA	HSL	Amount in company code currency	xx represents all periods for previous years. Value type (COSS-WRTTP) must be “4” and Dr/Cr Indicator (COSS-BEKNZ) set to “O - Special:Sender credit from settlement”. Once the data is collected the signage must be changed prior to posting. As most of the settlement amounts will be a negative amount, this value must be changed to a positive amount before posting back to the S/4HANA WBS Element. If the settlement amount is a positive value, it must be changed to a negative value. Logic will be required to determine the posting period from the field name WOGxx, with xx being the posting month. E.g. 01,02,03 Note: Please ensure when extracting this field, it must read from column "Value" (not column "Value Unconverted"), because column "Value" is showing the correct value for all currencies (including currency with 0 decimal, such as JPY, KRW, etc.) In the table below, the column "Value" is showing the correct value (i.e. JPY 8.774.093)., but the amount in column "Value Unconverted" is incorrect (JPY 87740.93)
	PF2 and WP2	COSS	WKGxx	Value in controlling area currency	S/4HANA	ACDOCA	KSL	Amount in global currency	To be confirmed what exchange rate to be sued for loading amount in EUR
15.	N/A				S/4HANA	ACDOCA	BLART	Document Type	Default to UE? TBC
16.	N/A				S/4HANA	ACDOCA	USNAM	User Name	Default to data migration user ID
17.	N/A				S/4HANA	ACDOCA	SGTXT	Item Text	Specify legacy WBS Element
18.	PF2 and WP2				S/4HANA	ACDOCA	BKTXT	Header Text	Default to “Data Object 9031”
19.	PF2 and WP2				S/4HANA	ACDOCA	RACCT	Offsetting GL Account	Use the Offset GL Account used for GL Balance migration (GL account that is used for mapping AUC reconciliation account). Awaiting Alex to advise on the take-on account for AUC Please refer to table below (in this case, GL 299000) This will be used for migration for transactions that will eventually settle to AUC.

Transformation Mapping

Mapping Table Name	Mapping Table Description
Company code	Mapping of legacy company code to S/4HANA company code
Cost Centre	Map legacy Cost Centres to S/4HANA Cost Centres
GL Accounts	Map legacy GL Accounts to S/4HANA GL Accounts
Profit Centre	Map legacy Profit Centre to S/4HANA Profit Centre
Fixed Asset Number	Map legacy Fixed Asset number to S/4HANA Fixed Asset number for CAPEX WBS Elements that have changed status to TECO
WBS Elements	Map legacy WBS Elements to S/4HANA WBS Elements
Currency	Map legacy currency to S4/HANA currency code

Transformation Dependencies

List the steps that need to occur before transformation can commence

Item #	Step Description	Team Responsible
1.	Ensure all the fields that require value mapping, as stipulated in Section "Mapping tables", have the correct values mapped.	Data Team

Pre-Load Validation

Project Team

The following pre-load validations will be performed by Project Team.

This is to validate the total transactional movement in each open WBS Element. Validate the financial movement of all transactions excluding settlement transactions by WBS Element by Cost Element (GL Account) for the open WBS Elements as the closing balance.

Completeness

Task	Action
Verify Counts	Data team to verify the load count is the same as per identified data from Primary Cost Total COSP file and Secondary Cost Total COSS file.
Validate	Validate that the extracted values from both tables agree with the total transaction costs excluding settlement for each individual WBS Element

Accuracy

Task	Action
Validate	Validate that the extracted values from both tables agree with the total transaction costs excluding settlement for each individual WBS Element
Validate	Validate that the extracted values are identical to those values settled to the Receiver.
Reconcile	Total by Asset number to compare to the WBS Element value to be posted. The value to be posted against the WBS Element must agree with the value shown for the relevant Asset Under Construction. See section "Extraction run sheet for legacy WBS element settling to AUCs.

Business

The following pre-load validations will be performed by the Business.

Completeness

Task	Action
Verify counts	Business will use the preload report to validate the number of WBS Elements that will migrate values.

Accuracy

Task	Action
Validate	Validate that the extracted values are identical to those values posted to the WBS Element

Load

Load Run Sheet

Item #	Step Description	Team Responsible
1.	Ensure Pre-Load signoffs are obtained.	Data Team
2.	Load a small number of records to verify that the process is stable and will load all records as expected.	Syniti Team
3.	If the above is successful, load all remaining records.	Syniti Team
4.	If the above is unsuccessful, review errors and determine whether the error is data related, or system related.	Data Team
5.	After correction, load corrected file or run corrected program to load data.	Syniti Team
6.	Prepare report for Post Load Validation.	Syniti Team
7.	Validate Post Load report.	Business

Load Phase and Dependencies

Pre Cutover

Configuration

Item #	Configuration Item
1.	Asset Classes
2.	Cost Element Groups
3.	Settlement Profiles
4.	Allocation Structures
5.	Previous Asset Fiscal Year to be open
6.	Settlement cost elements used for settlement available in all company codes in scope
7.	Number ranges for settlement documents to be set up. This is manual config.

Conversion Objects

Object #	Preceding Object Conversion Approach
1024	Project Definition (CAPEX, OPEX)
1025	Project Text & Documents (attachments)
1026	WBS - CAPEX, OPEX, Statistical

Error Handling

Error Type	Error Description	Action Taken
Configuration	Document type does not exist in S/4HANA	Engage Functional team to fix the error in the system

Post-Load Validation

Project Team

Completeness

Task	Action
Verify counts	Data team to verify the load count is the same as per identified data from Pre Load file

Accuracy

Task	Action
Verify values	Ensure the Pre-Load report values are the same as in the Post Load Report. These values have to be verified before settling the costs to the AUCs.

After validating the WBS Element transaction movements for count and accuracy, run settlement. This will provide balances to the AUCs.

AUC master will be created automatically once the WBS status is changed from CRTD (Created) to REL (Released) status.

Transaction code CJ88 will be used to settle all the WBS Element costs to their respective settlement objects. For those that are settling to the AUCs, a reconciliation must be done to compare the AUCs in the legacy system to those that are now in S/4HANA. Table ANLC will be used for this comparison.

The FA previous fiscal year cannot be closed until the AUC reconciliation for the previous year is completed.

Business

Completeness

Task	Action
Verify Counts	Business to verify the load count is the same as per identified data from Post Load Report.

Accuracy

Task	Action
Verify values	Ensure the Post Load report values are exactly the same as in the Pre Load report. These values have to be verified before settling the costs to the AUCs.

Appendix:

Reconciliation process for Assets under Construction (AUC):

Step

Description

Team responsible

1.

Identify all AUC asset classes

Use SAP Table ANKA – Asset Classes: General Data to identify all the AUC Asset Classes

Data Team

2.

Identify all assets under the AUC Asset Classes

Apply the results from the above table to identify all assets in legacy systems in table ANLA that are classified as Assets Under Construction.

Data Team

3.

Identify all the above Assets Under Construction that have a previous year balance.

The AUC may be restricted to only the ones with balances. Use table ANLC to gather year end balances.

When running the report in Table ANLC it must run by Company Code by selected asset number. If it is run by asset number alone, all assets from across all regions will be selected.

Data Team

4.

Identify all the above Assets Under Construction that have a current year balance.

Reconcile the results from the above report to identify any new AUC’s that may have been created in the current year.

Data Team

5.

Identify the monthly movements of all the above Assets Under Construction that have a previous or current year balance

Use table ANEP to extract all the monthly movements

Data Team

6.

This table shows all the fields that are to be extracted:

Table	Field	Field	Field	Field
ANKA	ANLKL	XOPVW	XINVM	TXK20
ANLA	BUKRS	ANLN1	ANLKL	XOPVW
		TXT50	XINVM
ANLC	BUKRS	ANLN1	ANLN2	GJAHR
	AFABE		KANSW	ANSWL
ANEP	BUKRS	ANLN1	ANLN2	GJAHR
	BELNR	BZDAT	ANBTR

Field Name	Description
ANKA-ANLKL	Asset Class
ANKA-XOPVW	Line Item Settlement
ANKA-XINVM	Investment Measure
ANKA-TXK20	Short Text
ANLA-BUKRS	Company Code
ANLA-ANLN1	Asset
ANLA-ANLKL	Asset Class
ANLA-XOPVW	Line Item Settlement
ANLA-TXT50	Text
ANLA-XINVM	Investment Measure
ANLC-BUKRS	Company Code
ANLC-ANLN1	Asset Number
ANLC-ANLN2	Sub Number
ANLC-GJAHR	Fiscal Year
ANLC-AFABE	Depreciation Area
ANLC-KANSW	Cumulative Acquisition Value
ANLC-ANSWL	Asset Value Transaction
ANEP-BUKRS	Company Code
ANEP-ANLN1	Asset
ANEP-ANLN2	Sub Number
ANEP-GJAHR	Fiscal Year
ANEP-BELNR	Document Number
ANEP-BZDAT	Asset Valuation Date
ANEP-ANBTR	Amount

Data Team

7.

Identify from which cost object the Asset Under Construction received financial postings

Apply the asset number and company code to this table to receive the results.

This will provide the cost object that will require the primary financial postings.

Table	Field	Field	Field	Field
COBRB	OBJNR	BUKRS	ANLN1	ANLN2

Explanation of the above fields:

Field Name	Description
COBRB-OBJNR	Object Number
COBRB-BUKRS	Company Code
COBRB-ANLN1	Asset Number
COBRB-ANLN2	Sub Number

This will provide the Object Number from which we can identify the real WBS Element in Table PRPS or the Internal Order number in table AUFK.

Data Team

8.

Settle the cost object financial postings to the new Asset Under Construction

From there, these financial postings can be settled into the new S/4HANA AUC.

The new AUC will be created when the cost object is released (from CRTD to REL).

Data Team

9.

Identify the cost object to which the settlement rule applies.

Use table COBRB restricted to the WBS Elements selected above

Data Team

10.

Identify the internal and external financial postings in each WBS Element.

Use tables COSP and COSS to collect the monthly movement by WBS Element by cost element by object currency.

Data Team

Key Assumptions

Master Data Standard is up to date as on the date of documenting this conversion approach and data load.
is in scope based on data design and any exception requested by business.
All WBS Elements will have a zero balance. If this is not true, there must be a BAU activity to ensure there is a zero balance.
All costs in source system SAP-PE1 (Primary Costs Total Table COSP and Secondary Costs Total Table COSS) will represent the total transactional costs that have been posted to the respective WBS Element.

Change log

Version	Published	Changed By
CURRENT (v. 41)	Apr 20, 2026 10:20	GOTTIPATI-ext, Madhu
v. 129	Apr 20, 2026 10:15	GOTTIPATI-ext, Madhu
v. 128	Feb 17, 2026 13:45	GOTTIPATI-ext, Madhu
v. 127	Feb 17, 2026 10:29	GOTTIPATI-ext, Madhu
v. 126	Feb 17, 2026 10:28	GOTTIPATI-ext, Madhu
v. 125	Feb 16, 2026 22:42	GOTTIPATI-ext, Madhu
v. 124	Feb 11, 2026 15:58	GOTTIPATI-ext, Madhu
v. 123	Feb 11, 2026 15:56	GOTTIPATI-ext, Madhu
v. 122	Feb 11, 2026 15:55	GOTTIPATI-ext, Madhu
v. 121	Feb 11, 2026 15:39	GOTTIPATI-ext, Madhu

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Revision in Progress	GOTTIPATI-ext, Madhu	Comment	commented 10:28 am PDM-1724 - Jira project doesn't exist or you don't have permission to view it.
		Edit	updated the page at 10:20 am
		State	changed state to Revision in Progress at 10:15 am	v129
Approved	GOTTIPATI-ext, Madhu	Edit	updated the page at 10:15 am
Mar 02, 2026
	TAN-ext, Charmaine	State	changed state to Approved at 3:10 pm (State override) [PMO Comments] Conversion Spec completed as per CS register and functional review completed.	v128
Feb 18, 2026
Peer Review	BIDALIA-ext, Kuldeep	State	gave Peer Review approval at 11:16 am
	GOTTIPATI-ext, Madhu	State	assigned approval Peer Review to BIDALIA-ext, Kuldeep at 10:33 am
		State	unassigned UPADHYAY-ext, Anjali from approval Peer Review at 10:33 am
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CNV-9031 Project-Actual GL Line Items (PNL-WBS for AuC)

Conversion Scope

Additional Information

Multi-language Requirement

Document Management

Legal Requirement

Special Requirements

Target Design

Data Cleansing

Conversion Process

Data Privacy and Sensitivity

Extraction

Extraction Run Sheet for legacy WBS Elements settling to AUCs

Selection Screen

Data Collection Template (DCT)

Extraction Dependencies

Transformation

Transformation Run Sheet

Transformation Mapping

Transformation Dependencies

Pre-Load Validation

Project Team

Completeness

Accuracy

Business

Completeness

Accuracy

Load

Load Run Sheet

Pre Cutover

Configuration

Conversion Objects

Error Handling

Post-Load Validation

Project Team

Completeness

Accuracy

Business

Completeness

Accuracy

Identify all AUC asset classes

Identify all assets under the AUC Asset Classes

Identify all the above Assets Under Construction that have a previous year balance.

Identify all the above Assets Under Construction that have a current year balance.

Identify the monthly movements of all the above Assets Under Construction that have a previous or current year balance

Identify from which cost object the Asset Under Construction received financial postings

Settle the cost object financial postings to the new Asset Under Construction

Identify the cost object to which the settlement rule applies.

Identify the internal and external financial postings in each WBS Element.

Key Assumptions

See also

Change log

Workflow history