| Status | Approved |
|---|---|
| Owner | |
| Stakeholders |
Purpose
The purpose of this document is to define the conversion approach and ensure a smooth transition of rebate-related data from the legacy ECC systems into Condition Contracts in S/4HANA, aligning with the new data structures and functional capabilities offered by the Condition Contract Management framework.
In the current ECC environment, rebate agreements are extensively utilized at both Customer and Customer-Material levels. These agreements are set up to handle a mix of rebate calculation methods, including fixed amount and percentage-based rebates, with or without scales. The analysis of extracted production data indicates a significant volume of active rebate agreements that remain operational and require migration.
In S/4HANA, rebates are represented through Condition Contracts, which offer a more streamlined and flexible framework for managing settlement processes. The target design foresees consolidating the multiple rebate agreement types currently in use into a single condition contract type, capable of covering the four key rebate scenarios. This approach will reduce complexity, standardize the rebate process, and ensure consistency across customer agreements.
Through this conversion, all open rebate agreements from ECC will be transformed into corresponding condition contracts in S/4HANA, where the selection criteria and condition types will continue to be defined at the Customer and Customer-Material levels. This setup ensures that business continuity is maintained, while also leveraging the enhanced capabilities of S/4HANA for better contract management and settlement processing.
Conversion Scope
The scope of this document covers the approach for converting active Rebate Agreements from Legacy Source Systems into S/4HANA Condition Contracts.
The data from legacy system includes:
- All Rebate agreements with validity date beyond go-live freeze data
- Rebate agreements created for the sales area in scope
- Rebate agreements created for the Customer and / or Material in scope
- Rebate agreements that are not fully settled
- Rebate agreements that are not deleted / cancelled
The data from legacy system excludes:
- All the rest that are not part of the above extraction
- Rebate Agreement Status is "D - Final Settlement of Agreement Already Carried Out"
- Rebate Validity To KONA-DATBI is greater than R4 Go-Live date
- Commission Condition Records will be excluded from ETL for Manual creation of Condition contracts as BAU process
- Royalties will be excluded from ETC for Manual creation of Condition contracts as BAU process
| Source | Scope | Source Approx. No. of Records | Target System | Target Approx. No. of Records |
|---|---|---|---|---|
| PF2 | Rebate Agreements | 28 | S/4HANA - ROW | 28 |
| WP2 | Rebate Agreements | 18 | S/4HANA - ROW | 18 |
| PF2 | Rebate Agreements | 15 | S/4HANA - China | 15 |
| WP2 | Rebate Agreements | 26 | S/4HANA - China | 26 |
| PF2 | Rebate Agreements | 34 | S/4HANA - CUI | 34 |
| WP2 | Rebate Agreements | 58 | S/4HANA - CUI | 58 |
Additional Information
Multi-language Requirement
Not Applicable
Document Management
Not Applicable
Legal Requirement
N/A
Special Requirements
Target Design
The technical design of the target for this conversion approach.
| Table | Field | Data Element | Field Description | Data Type | Length | Requirement |
|---|---|---|---|---|---|---|
| Condition Contract Header | ||||||
| NA | LEGACY_NUMBER | NA | Legacy Contract Number* | Text | 80 | Required |
| WCOCOH | CONTRACT_TYPE | WCB_CONTRACT_TYPE | Condition Contract Type* | CHAR | 4 | Required |
| Not Required | Not Required | Not Required | Supplier as Partner of a Condition Contract | Text | 80 | Not Required |
| WCOCOH | CUST_OWNER | WCB_CUST_OWNER | Customer as Partner of a Condition Contract | CHAR | 10 | Required |
| WCOCOH | REFERENCE | WCB_REFERENCE | Condition Contract: Reference | CHAR | 16 | Required |
| Not Required | Not Required | Not Required | Condition Contract: Assignment | Text | 16 | Not Required |
| WCOCOH | ZTERM | DZTERM | Terms of Payment Key | CHAR | 4 | Required |
| Not Required | Not Required | Not Required | Cash (Prompt Payment) Discount Days | Number | 3 | Not Required |
| Not Required | Not Required | Not Required | Cash Discount Percentage 1 | Number | 5,3 | Not Required |
| Not Required | Not Required | Not Required | Cash Discount Days 2 | Number | 3 | Not Required |
| Not Required | Not Required | Not Required | Cash Discount Percentage 2 | Number | 5,3 | Not Required |
| Not Required | Not Required | Not Required | Net Payment Terms Period | Number | 3 | Not Required |
| WCOCOH | ZLSCH | DZLSCH | Payment Method | CHAR | 1 | Required |
| Not Required | Not Required | Not Required | Inactive CC/Partner | Text | 80 | Not Required |
| WCOCOH | DATE_FROM | WCB_DATE_FROM | Valid From | DATS | 8 | Required |
| WCOCOH | DATE_TO | WCB_DATE_TO | Valid To | DATS | 8 | Required |
| WCOCOH | EXT_NUM | WCB_EXTERNAL_NUMBER | External Document Identifier | CHAR | 30 | Required |
| WCOCOH | CC_CURR | WCB_CC_CURR | Currency of Condition Contract | CUKY | 5 | Required |
| Not Required | Not Required | Not Required | Exchange Rate | Number | 9,5 | Not Required |
| Not Required | Not Required | Not Required | Translation Date | Date | 10 | Not Required |
| Not Required | Not Required | Not Required | Exchange Rate Type | Text | 80 | Not Required |
| Not Required | Not Required | Not Required | Access Type | Text | 80 | Not Required |
| Not Required | Not Required | Not Required | Predecessor Condition Contract | Text | 10 | Not Required |
| Not Required | Not Required | Not Required | Condition Contract Purpose | Text | 80 | Not Required |
| Not Required | Not Required | Not Required | External Reference Document Category | Text | 80 | Not Required |
| WCOCOH | EXT_REF | WCB_EXTERNAL_NUMBER2 | External Reference | CHAR | 32 | Required |
| Not Required | Not Required | Not Required | Business Transaction | Text | 80 | Not Required |
| Not Required | Not Required | Not Required | VAT Registration Number | Text | 20 | Not Required |
| Not Required | Not Required | Not Required | Amount Fields Split Criteria Group | Text | 80 | Not Required |
| Not Required | Not Required | Not Required | Tax Country / Region | Text | 80 | Not Required |
| Not Required | Not Required | Not Required | Process Variant | Text | 80 | Not Required |
| Not Required | Not Required | Not Required | External Reference Item | Number | 10 | Not Required |
| Not Required | Not Required | Not Required | CC Determination Relevance in Pricing | Text | 1 | Not Required |
| Not Required | Not Required | Not Required | Tax Reporting Country/Region | Text | 80 | Not Required |
| Not Required | Not Required | Not Required | User Status | Text | 80 | Not Required |
| Not Required | Not Required | Not Required | Condition Contract: External Partner | Text | 10 | Not Required |
| Not Required | Not Required | Not Required | Purchasing Organization | Text | 80 | Not Required |
| Not Required | Not Required | Not Required | Purchasing Group | Text | 80 | Not Required |
| Not Required | Not Required | Not Required | Company Code | Text | 80 | Not Required |
| WCOCOH | VKORG | VKORG | Sales Organization | CHAR | 4 | Required |
| WCOCOH | VTWEG | VTWEG | Distribution Channel | CHAR | 2 | Required |
| WCOCOH | SPART | SPART | Division | CHAR | 2 | Required |
| WCOCOH | VKGRP | VKGRP | Sales Group | CHAR | 3 | Required |
| WCOCOH | VKBUR | VKBUR | Sales Office | CHAR | 4 | Required |
| Not Required | Not Required | Not Required | External Guid | Text | 32 | Not Required |
| WCOCOH | SETTL_CAL_FINAL | WB2_SETTLEMENT_CALENDAR | Calendar for Final Settlement | CHAR | 2 | Required |
| Not Required | Not Required | Not Required | Calendar for Partial Settlement | Text | 80 | Not Required |
| Not Required | Not Required | Not Required | Accruals Deferral Calendar | Text | 80 | Not Required |
| Not Required | Not Required | Not Required | Settlement Type Supplier | Text | 80 | Not Required |
| Not Required | Not Required | Not Required | Settlement Type Customer | Text | 80 | Not Required |
| Not Required | Not Required | Not Required | CCS: Settlement Material | Text | 80 | Not Required |
| Not Required | Not Required | Not Required | Contract Extension Calendar | Text | 80 | Not Required |
| Not Required | Not Required | Not Required | Prior Supplier | Text | 80 | Not Required |
| Not Required | Not Required | Not Required | Calendar for Delta Settlement | Text | 80 | Not Required |
| WCOCOH | SETTL_CAL_ACCR | WB2_SETTLEMENT_CALENDAR_ACCR | Calendar for Delta Accruals Settlement | CHAR | 2 | Required |
| WCOCOH | AF_GROUP | WB2_AMOUNT_FIELDS_GROUP | Amount Fields Group | CHAR | 4 | Required |
| Not Required | Not Required | Not Required | Settlement Unit of Measure | Text | 80 | Not Required |
| Not Required | Not Required | Not Required | Settlement Unit of Weight | Text | 80 | Not Required |
| Not Required | Not Required | Not Required | Settlement Unit of Volume | Text | 80 | Not Required |
| Not Required | Not Required | Not Required | Settlement Points Unit | Text | 80 | Not Required |
| Not Required | Not Required | Not Required | Settlement Variant in Condition Contract | Text | 80 | Not Required |
| Not Required | Not Required | Not Required | Business Volume Table Group | Text | 80 | Not Required |
| Not Required | Not Required | Not Required | Worker as Partner of Condition Contract | Text | 80 | Not Required |
| Not Required | Not Required | Not Required | Settlement Type Worker | Text | 80 | Not Required |
| Not Required | Not Required | Not Required | Worker Cost Center | Text | 80 | Not Required |
| Not Required | Not Required | Not Required | Data Controller | Text | 80 | Not Required |
| Condition Structure Fields | ||||||
| N/A | LEGACY_NUMBER | N/a | Legacy Contract Number* | CHAR | 80 | Required |
| N/A | ORDER_KEY | N/a | User-Defined Key* | CHAR | 10 | Required |
| KONH | KOTABNR | KOTABNR | Condition Table* | CHAR | 3 | Required |
| KONH | KVEWE | KVEWE | Condition Usage | CHAR | 1 | Required |
| KONH | KAPPL | KAPPL | Condition Application | CHAR | 2 | Required |
| KONH | KSCHL | KSCHA | Condition Type* | CHAR | 4 | Required |
| KONH | DATAB | DATAB | Valid-From Date | DATS | 8 | Required |
| KONH | DATBI | DATBI | Valid To Date | DATS | 8 | Required |
| COND_TABLE | KUNNR | KUNNR_V | Customer Number | CHAR | 10 | Required |
| COND_TABLE | MATNR | MATNR | Material Number | CHAR | 40 | Optional |
| Not Required | Not Required | Not Required | Product Hierarchy | Not Required | Not Required | Not Required |
| Not Required | Not Required | Not Required | Volume Rebate Group | Not Required | Not Required | Not Required |
| Not Required | Not Required | Not Required | Commission Group | Not Required | Not Required | Not Required |
| Not Required | Not Required | Not Required | Material Group | Not Required | Not Required | Not Required |
| Not Required | Not Required | Not Required | Supplier Subrange | Not Required | Not Required | Not Required |
| Not Required | Not Required | Not Required | Condition Group | Not Required | Not Required | Not Required |
| Not Required | Not Required | Not Required | Material Group Hierarchy | Not Required | Not Required | Not Required |
| Not Required | Not Required | Not Required | Ship-To Party | Not Required | Not Required | Not Required |
| Not Required | Not Required | Not Required | Material Group 1 | Not Required | Not Required | Not Required |
| Not Required | Not Required | Not Required | Material Group 2 | Not Required | Not Required | Not Required |
| Not Required | Not Required | Not Required | Material Group 3 | Not Required | Not Required | Not Required |
| Not Required | Not Required | Not Required | Material Group 4 | Not Required | Not Required | Not Required |
| Not Required | Not Required | Not Required | Material Group 5 | Not Required | Not Required | Not Required |
| Not Required | Not Required | Not Required | Sales Organization | Not Required | Not Required | Not Required |
| Not Required | Not Required | Not Required | Distribution Channel | Not Required | Not Required | Not Required |
| Not Required | Not Required | Not Required | Division | Not Required | Not Required | Not Required |
| Not Required | Not Required | Not Required | Customer Group | Not Required | Not Required | Not Required |
| Not Required | Not Required | Not Required | Customer Price Group | Not Required | Not Required | Not Required |
| Not Required | Not Required | Not Required | Material Price Group | Not Required | Not Required | Not Required |
| Not Required | Not Required | Not Required | Settlement Group 1 (Purchasing) | Not Required | Not Required | Not Required |
| Not Required | Not Required | Not Required | Supplier's Account Number | Not Required | Not Required | Not Required |
| Not Required | Not Required | Not Required | Purchasing Organization | Not Required | Not Required | Not Required |
| Not Required | Not Required | Not Required | Purchasing Info Record Category | Not Required | Not Required | Not Required |
| Not Required | Not Required | Not Required | Plant | Not Required | Not Required | Not Required |
| Not Required | Not Required | Not Required | Supplying Plant in Case of Stock Trsfer | Not Required | Not Required | Not Required |
| Not Required | Not Required | Not Required | Prior Supplier | Not Required | Not Required | Not Required |
| Not Required | Not Required | Not Required | Material Group | Not Required | Not Required | Not Required |
| Not Required | Not Required | Not Required | Cost Center | Not Required | Not Required | Not Required |
| Not Required | Not Required | Not Required | Company Code | Not Required | Not Required | Not Required |
| Not Required | Not Required | Not Required | Goods Supplier | Not Required | Not Required | Not Required |
| Not Required | Not Required | Not Required | Sales Group | Not Required | Not Required | Not Required |
| Not Required | Not Required | Not Required | Sales Office | Not Required | Not Required | Not Required |
| Not Required | Not Required | Not Required | Customer Attribute for Condition Groups | Not Required | Not Required | Not Required |
| Not Required | Not Required | Not Required | Sold-to Party | Not Required | Not Required | Not Required |
| Not Required | Not Required | Not Required | Payer | Not Required | Not Required | Not Required |
| Not Required | Not Required | Not Required | Bill-to Party | Not Required | Not Required | Not Required |
| Not Required | Not Required | Not Required | Release Status | Not Required | Not Required | Not Required |
| Not Required | Not Required | Not Required | Pricing Reference Material of Main Item | Not Required | Not Required | Not Required |
| Not Required | Not Required | Not Required | Product Hierarchy 1 | Not Required | Not Required | Not Required |
| Not Required | Not Required | Not Required | Product Hierarchy 2 | Not Required | Not Required | Not Required |
| Not Required | Not Required | Not Required | Product Hierarchy 3 | Not Required | Not Required | Not Required |
| Item Condition | ||||||
| N/A | LEGACY_NUMBER | N/a | Legacy Contract Number* | CHAR | 80 | Required |
| N/A | ORDER_KEY | N/a | User-Dfnd Key* | CHAR | 10 | Required |
| T685A | KRECH | KRECH | Calculation Type | CHAR | 1 | Optional |
| KONP | KBETR | KBETR_KOND | Amount | CURR | 11,2 | Required |
| KONP | KONWA | KONWA | Condition Unit (Currency or Percentage) | CUKY | 5 | Required |
| KONP | KPEIN | KPEIN | Pricing Unit | DEC | 5 | Required |
| KONP | KMEIN | KMEIN | Unit of Measure | UNIT | 3 | Required |
| T685 | KVEWE | KVEWE | Condition Usage | CHAR | 1 | Required |
| KONP | KAPPL | KAPPL | Condition Application | CHAR | 2 | Required |
| KONP | KSCHL | KSCHA | Condition Type | CHAR | 4 | Required |
| KONP | KONWA | KONWA | Condition Currency | CUKY | 5 | Optional |
| KONP | KNOWS | KNOWS | Scale Currency | CUKY | 5 | Optional |
| KONP | KONMS | KONMS | Scale Unit of Measure | UNIT | 3 | Optional |
| Not Required | Not Required | Not Required | Numerator For Convers. | Not Required | Not Required | Not Required |
| Not Required | Not Required | Not Required | Denom. For Conversion | Not Required | Not Required | Not Required |
| KONP | KZBZG | KZBZG | Scale Basis | CHAR | 1 | Optional |
| KONP | STFKZ | STFKZ | Scale Type | CHAR | 1 | Optional |
| Not Required | Not Required | Not Required | (OBSOLETE) Reference | Not Required | Not Required | Not Required |
| Not Required | Not Required | Not Required | Reference | Not Required | Not Required | Not Required |
| Not Required | Not Required | Not Required | Accrual Amount | Not Required | Not Required | Not Required |
| Not Required | Not Required | Not Required | Tax on Sales/Purchases Code | Not Required | Not Required | Not Required |
| Not Required | Not Required | Not Required | Withholding Tax Code | Not Required | Not Required | Not Required |
| Not Required | Not Required | Not Required | Condition Exclusion Indicator | Not Required | Not Required | Not Required |
| Not Required | Not Required | Not Required | Terms of Payment Key | Not Required | Not Required | Not Required |
| Not Required | Not Required | Not Required | Fixed Value Date | Not Required | Not Required | Not Required |
| Not Required | Not Required | Not Required | Customer Number | Not Required | Not Required | Not Required |
| Not Required | Not Required | Not Required | Account Number of Supplier | Not Required | Not Required | Not Required |
| Not Required | Not Required | Not Required | Max. Number of Orders | Not Required | Not Required | Not Required |
| Not Required | Not Required | Not Required | Maximum Condition Base Value | Not Required | Not Required | Not Required |
| Not Required | Not Required | Not Required | Maximum Condition Value | Not Required | Not Required | Not Required |
| Not Required | Not Required | Not Required | Additional Value Days | Not Required | Not Required | Not Required |
| Condition Scale | ||||||
| N/A | LEGACY_NUMBER | N/A | Legacy Contract Number* | CHAR | 80 | Optional |
| N/A | ORDER_KEY | N/A | User-Dfnd Key* | CHAR | 10 | Optional |
| N/A | LINE_NO | N/A | Line Number* | NUM | 4 | Optional |
| KONM | KBETR | KBETR | Amount/Percentage in Case of Scale | CURR | 11,2 | Optional |
| KONW | KSTBW | KSTBW | Condition Scale Basis Value | CURR | 15,2 | Optional |
| KONM | KSTBM | KSTBM | Condition Scale Quantity | QUAN | 15 | Optional |
Data Cleansing
| ID | Criticality | Error Message/Report Description | Rule | Output | Source System |
|---|---|---|---|---|---|
Conversion Process
The high-level process is represented by the diagram below:
Data is extracted from SAP ECC System WP2 and PF2, cleansed and transformed for quality and accuracy, then migrated via the Migration Cockpit into multiple SAP S/4HANA systems with dashboards ensuring visibility and control throughout the process. This process follows the ETL (Extract → Transform → Load) framework, ensuring high-quality, validated, and reconciled data is migrated smoothly from ECC to S/4HANA
Data Privacy and Sensitivity
Extraction
Extract data from a source into . There are 2 possibilities:
- The data exists. connects to the source and loads the data into . There are 3 methods:
- Perform full data extraction from relevant tables in the source system(s).
- Perform extraction through the application layer.
- Only if ; cannot connect to the source, data is loaded to the repository from the provided source system extract/report.
- The data does not exist (or cannot be converted from its current state). The data is manually collected by the business directly in . This is to be conducted using DCT (Data Collection Template) in
The agreed Relevancy criteria is applied to the extracted records to identify the records that are applicable for the Target loads
Source System: SAP ECC WP2 and PF2.
Scope: Open rebate agreements, condition records, scales.
Extraction Logic:
- Retrieve rebate agreements from VBO2/VBO3 transactions (tables: KONA, KONH, KONP, KONW, KONM).
- Capture validity dates, rebate basis (sales volume/turnover), and settlement statuses.
- Include open balances and accruals that need to be carried forward.
Objective: Create a comprehensive snapshot of all open rebate agreements as of the cutover date.
Extraction Run Sheet
| Req # | Requirement Description | Team Responsible |
|---|---|---|
Selection Screen
| Selection Ref Screen | Parameter Name | Selection Type | Requirement | Value to be entered/set |
|---|---|---|---|---|
Data Collection Template (DCT)
Target Ready Data Collection Template will be created for data with exception of some fields which require transformation as mentioned in the transformation rule.DCT Rules
| Field Name | Field Description | Rule |
|---|---|---|
Extraction Dependencies
| Item # | Step Description | Team Responsible |
|---|---|---|
Transformation
The Target fields are mapped to the applicable Legacy field that will be its source, this is a 3-way activity involving the Business, Functional team and Data team. This identifies the transformation activity required to allow to make the data Target ready:
- Perform value mapping and data transformation rules.
- Legacy values are mapped to the to-be values (this could include a default value)
- Values are transformed according to the rules defined in
- Prepare target-ready data in the structure and format that is required for loading via prescribed Load Tool. This step also produces the load data ready for business to perform Pre-load Data Validation
Transformation Run Sheet
| Item # | Step Description | Team Responsible |
|---|---|---|
Transformation Rules
| Rule # | Source system | Source Table | Source Field | Source Description | Target System | Target Table | Target Field | Target Description | Transformation Logic |
|---|---|---|---|---|---|---|---|---|---|
Transformation Mapping
| Mapping Table Name | Mapping Table Description |
|---|---|
| MAP_VKORG | Sales Organization Mapping table |
| MAP_VTWEG | Distribution Channel Mapping table |
| MAP_SPART | Division Mapping table |
| MAP_VKBUR | Sales office Mapping table |
| MAP_VKGRP | Sales Group Mapping table |
| MAP_ZTERM | Payment terms Mapping table |
| MAP_KSCHL_REBATE | Rebate Condition Types Mapping table |
| MAP_KUNNR | Customer Master Mapping table |
| MAP_MATNR | Material Master Mapping table |
Transformation Dependencies
List the steps that need to occur before transformation can commence| Item # | Step Description | Team Responsible |
|---|---|---|
Pre-Load Validation
Project Team
Completeness
| Task | Action |
|---|---|
Accuracy
| Task | Action |
|---|---|
Business
Completeness
| Task | Action |
|---|---|
Accuracy
| Task | Action |
|---|---|
Load
The load process includes:
- Execute the automated data load into target system using load tool or product the load file if the load must be done manually
- Once the data is loaded to the target system, it will be extracted and prepared for Post Load Data Validation
Load Run Sheet
| Item # | Step Description | Team Responsible |
|---|---|---|
Load Phase and Dependencies
Configuration
| Item # | Configuration Item |
|---|---|
Conversion Objects
| Object # | Preceding Object Conversion Approach |
|---|---|
| list the exact title of the conversion object of only the immediate predecessor – this will then confirm the DDD (Data Dependency Diagram) | |
Error Handling
| Error Type | Error Description | Action Taken |
|---|---|---|
Post-Load Validation
Project Team
Completeness
| Task | Action |
|---|---|
Accuracy
| Task | Action |
|---|---|
Business
Completeness
| Task | Action |
|---|---|
Accuracy
| Task | Action |
|---|---|
Key Assumptions
- Master Data Standard is up to date as on the date of documenting this conversion approach and data load.
- is in scope based on data design and any exception requested by business.