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Status

30%

Owner

BAJAJ-ext, Manoj 

Stakeholders

PILLAY-ext, Lawrence 

Purpose

The purpose of this document is to define the conversion approach for the object 2012 - Material Master Accounting View 1 in S4HANA.

The document details out the field list, extraction criteria, scoping, mapping, transformation logic, generation of the pre-load file and loading of the same with respect to the object 2012- Accounting View 1 of the Material Master.

The accounting view governs how a material is valuated financially within a specific valuation area (typically plant or company code). It directly influences inventory valuation, cost accounting, and integration with the General Ledger Accounting.

Key data/fields maintained in the Material Master- Accounting View 1 are as below:

General Valuation Data

These section of the Accounting View 1 of the Material Master contains the fields that controls the valuation behavior and integration.

  1. Material Master - Field MBEW-MATNR
    This field represents the Material Master for which the accounting and costing views are created. The material number must exist in the table MARA (basic table for Materials)
  2. Total Stock - Field MBEW-LBKUM
    This field stores the valuated quantity. The quantity gets updated upon the movement of stocks such as goods receipt, goods issue or scrapping. This field is available for display and not directly maintained in the Accounting View 1. The field gets updated in the MBEW table upon valuation.
  3. Valuation Class- Field MBEW-BKLAS
    Determines the G/L account for inventory postings based upon the account determination configuration (Table T030)
  4. Valuation Category - Field MBEW-BWTTY
    This is used for split valuation i.e. to valuate a material differently, e.g. in-house or external. In Syensquo, this field is not to be used in S4HANA as per the MDS
  5. Valuation Type - Field MBEW-BWTAR
    This is used for split valuation i.e. to valuate a material differently, e.g. in-house or external. In Syensquo, this field is not to be used in S4HANA as per the MDS
  6. Price Determination - Field CKMLHD-MLAST
    This field controls how prices are calculated in the Material Ledger. Below values are available to be maintained
    • 2: Transaction-based price- this indicator to be used for the case when ML actual costing is not active
    • 3: Periodic Price - this indicator to be used for the case where actual costing to be run for the material

Prices and Value

These section of the Accounting View 1 of the Material Master contains the fields that stores the prices and values of a Material.

  1. Standard Price - Field MBEW-STPRS
    This is the standard price of the material applicable for the valuation area (plant). The field is updated with numerical value
  2. Moving Average Price - Field MBEW-VERPR
    This is the moving average price of the material applicable for the valuation area (plant). The field gets updated with numerical value upon goods receipts, invoice postings, and price changes when Price Control = V. This field also denotes the periodic unit price that gets updated upon actual costing if the material ledger is active and relevant for costing of the material.
  3. Unit Price- Field MBEW-PEINH
    This field represents the Unit price for the different prices. In order to avoid rounding impacts, it is recommended to set the unit price to 100 or 1000 units
  4. Price Control- Field MBEW-VPRSV
    This field indicates the price control used to valuate stock/quantity of the material. There are two options available:
    1. S: Standard Price
    2. V: Moving Average Price
  5. Total Value- Field MBEW-SALK3
    This field stores the values i.e. total quantity multiplied by the price

The Accounting View 1 and 2 of the Material Master in S4HANA is similar to that of ECC which is defined by the table MBEW and MBEWH however below changes in S4HANA become important considerations for the conversion:

  • The Table MBEW is still applicable but due to introduction of Universal Journal, the costing data is integrated 
  • Material Ledger activation is mandatory in S4HANA even though actual costing for some Company Codes may not be applicable

In SAP ECC, the Accounting View 1 is maintained for Materials which are mainly as below 

Reference: PF2 - where the total value is more than 0.

  • Approx 112220 plus records across 94 valuation areas
  • The Valuation Classes and the count of Material are as below in PF2 where material has a value (MBEW-SALK3 not equals to 0) as on 22nd Sept'2025
  • IndexValuation ClassValuation Class DescriptionRecords with Price Control SRecords with Price Control VTotal
    1Z000Main Raw Materials1247591306
    2Z049Interplant Raw Material202
    3Z050Other Raw Materials11293205
    4Z051Packaging8003401140
    5Z053Semi-Finished Goods202
    6Z054Utilities314
    7Z055Gen & tec goods non packg24238996392385
    8Z057Waste39746
    9Z058Spare Parts583978402
    10Z05AAssets- Quantity mgmt1167168
    11Z05LSolid Fuels044
    12Z05PLight Fuel Oil011
    13Z05R*Gen & tec goods non packg077
    14Z05Y*Utilities022
    15Z061*Semi-Finished Goods502474
    16Z100Finished Goods298523245309
    17Z101Finished Goods Purch.10031683172


    		Total7770104458112228

Note:

  • Valuation Classed marked with * to be confirmed as these seem to be duplicate.
  • There are 2 records which do not have a valuation class. (not included above)
  • The above numbers do not include the materials which have been set with "mark for deletion" 

Reference: WP2 - where the total value is more than 0.

  • Approx 145580 plus records across 243 valuation areas
  • The Valuation Classes and the count of Material are as below in WP2 where material has a value (MBEW-SALK3 not equals to 0) as on 22nd Sept'2025
  • IndexValuation ClassValuation Class DescriptionRecords with Price Control SRecords with Price Control VTotal
    1Z100CS Raw Materials49873785365
    2Z110CS Packaging19465732519
    3Z120CS Spare Parts0126159126159
    4Z125CS Spare Parts assets IFRS03333
    5Z130CS Trading Goods1171591230
    6Z140CS Intermediates123201232
    7Z150CS Finished Products616616167
    8Z160CS Spare Parts consum>BOM022652265
    9Z170CS Other operating supplies0442442
    10Z175CS Office supplies0156156


    		Total15502130066144568

Note:

  • Valuation Classed marked with * to be confirmed as these seem to be duplicate.
  • There are 17 records which do not have a valuation class. (not included above)
  • The above numbers do not include the materials which have been set with "mark for deletion" 

The target design in S4HANA for maintaining the Accounting View is as below

  • Price Valuation: All materials that participates to manufacturing or semi-finished of finished goods (part of the BOM) should be managed at standard price with actual costing activated.
  • The rest of materials should manage at moving average price without actual costing
    Note: In case of by-products, the price will be at standard price but without actual costing
  • Apart from above the accounting classification will also be another factor in maintaining this view based on valuation class
  • The field MBEW-MLMAA (ML Active) is set to active in S4HANA by default

The converted records for Material Master - Accounting View 1 will be loaded into the target S/4HANA system as overall load of Material Masters including different view, using standard SAP LTMC.

Conversion Scope

The scope of this document covers the conversion approach for the Object 2012 - Material Master Accounting View 1 from Legacy Source Systems into S/4HANA following the DD-FUN-050 Master Data Standard_2012-Materials Accounting 1

The materials relevant for valuation will be either having the price control indicator (MBEW-VPRSV) as S-Standard or V-Moving Average and accordingly the applicable price will be either maintained upon creation of a new material or updated based on the material movements.

For the purpose of the conversion, the standard price will be maintained in the field MBEW-STPRS (Standard Price) along with relevant price determination which will be used to arrive at the Total Value (MBEW-SALK3) upon the initial stock upload using movement type 561. 

Data Relevancy for object 2012:

The data from legacy system includes:

  1. Active Material Master that are in use (Production or Procurement) - Relevancy of at least two years
  2. The Materials must exit in table MBEW for Valuation Area or Company Code in scope for conversion
  3. Active Material Masters where one of the Prices, Standard (Fields MBEW-STPRS) or Moving Average (Field MBEW-VERPR) is not blank
  4. Materials are used in the Costing Runs or exit in a BOM used in Costing Sheet
  5. The BOM must exist if the Material has "With Quantity Structure" (Field - MBEW-EKALR) indicator active
  6. The total value of the material is not equal to 0 i.e. field MBEW-SALK3 is not blank.

The data from legacy system excludes:

  1. Materials which are not in use either for Production or for Procurement 
  2. Materials belong to Plants or Company Codes which are not in scope for S4HANA 
  3. Materials are not in use in Costing 
  4. Materials for which neither of the standard or moving average prices (Fields MBEW-STPRS or MBEW-VERPR) are maintained
  5. Materials for which there is no value available in "Total Value" (Field MBEW-SALK3)

For the purpose of conversion, only those records which are active in Base table MARA and have a stock value will be considered. Accordingly, below approximated number of records are considered as scope for conversion, which may be reduced after cleansing.


SourceScope

Source Approx No. of Records

Target SystemTarget Approx

No. of Records

PF2Materials Masters, active in table MARA, with value (MBEW-SALK3) not equals to 0 (Zero)112250S4HANA112250
WP2Materials Masters, active in table MARA, with value (MBEW-SALK3) not equals to 0 (Zero)144600S4HANA144600

Additional Information

Multi-language Requirement

Not applicable

Document Management

Not applicable

Legal Requirement

Not applicable

Special Requirements

Below are the special requirements with respect to Material Master Accounting View 1:

  • As the Material Ledger is going to be active in S4HANA by default, the price control indicator of the source materials needs to align where applicable
  • The costing run in the legacy system must have been completed has part of the month end activity in the cutover month
  • The standard price must be maintained before the initial Material Load happens with movement type 561


No localization or specific requirements
No third-party system relevant for source 

Target Design

The to be target design relevant for Accounting View 1 of the Material Master based upon the MDS "DD-FUN-050 Master Data  Standard_2012-Materials Accounting 1" is as below:

The technical design of the target for this conversion approach. 

Table

Field

Data Element

Field Description

Data Type

Length (Decimals)

Requirement

MBEW

MATNR

MATNR

Material Number

CHAR

18

Required

MBEW

BWKEY

BWKEY

Valuation Area

CHAR

4

Required

MBEW

BWTAR

BWTAR

Valuation Type

CHAR

10

Not in use

MBEWBKLASBKLASValuation ClassCHAR4

Required

MBEW

MLAST

MLAST

Price determination indicatorCHAR1

Required

MBEW

PEINH

PEINH

Unit priceDEC5

Required

MBEW

BWTTY

BWTTY

Valuation CategoryCHAR1

Optional

MBEW

STPRS

STPRS

Standard PriceCURR13

Required

MBEW

MLMAA

CK_ML_MAAC

 Material Ledger ActiveCHAR1

Required



Data Cleansing

For the purpose of the Object 2012 - Material Master Accounting View 1, the data cleansing should happen in the source systems PF2, WP2 as per below cleansing activity. The business cleansing is expected to be done by the business.

  1. Identify all Materials that are not in use for Production, Procurement for the last two years and set them as "marked for deletion"
  2. Identify all Materials that does not have any stock (Field: MBEW-LBKUM) and if these materials are not part of the BOM or any open purchase order then set them as "marked for deletion"
  3. Identify all Materials that does not have any value (MBEW-SALK3) and if these materials are not part of the BOM or any open purchase order then set them as "marked for deletion"

Based upon the above rules for cleansing, the data will be extracted from source systems WP2, PF2 and will be checked in Syniti. The below checks to be done and reports to be generated


ID

Criticality


Error Message/Report Description

Rule

Output

Source System

1.      

High

 Material is not valid

 Check MATNR is available in MARA and MARC table

Report showing records in error


PF2, WP2

2

High

Check Material MATNR and Valuation Class 

Valuation Classes not relevant for this view (to be maintained in the Syniti)

Report showing records in error

PF2, WP2

3

High

Material with no stock

Check Material MATNR is not having LBKUM (Quantity) lower than or equal to 0

Report showing records in error

PF2, WP2

4

High

Material with no value

Check Material MATNR is not SALK3 (Value) lower than or equal to 0

Report showing records in error

PF2, WP2


Conversion Process

The generic high-level process steps for the conversion are as below:

  1. Extraction:
    1. Extract from the source systems: Apply the selection parameters and data relevancy as mentioned in this specification, from the relevant tables
    2. DCT: The DCT to be prepared if the data to be transformed and is part of the load file is not available in the Source system
  2. Transform 
    1. Transform fields by applying the fields and value mapping in the Syniti 
    2. Generate and validate Pre-load files
  3. Load
    1. Load the validated Pre-load file using SAP's LTMC or the custom upload program as applicable. 

However, with respect to object 2012- Material Master - Accounting View 1, the conversion process will depend upon the overall cutover/migration strategy <To be finalised by Functional team>, in view of the mandatory Material Ledger activation in S4HANA. The common practice/approach and steps followed are as below:

  1. Master Data: Load Material Master 
    Load material master data with all relevant views including Accounting and Costing views
    The price control S or V as decided is set in the Accounting View
  2. Material Valuation: Load Material Valuation
    Data to be loaded includes Price Control, current standard price, current moving average price (if the price control is V)
  3. Open PO, Production orders 
    Load open Purchase Orders and Production Orders if any
  4. Load Inventory balances
    Data to be loaded for stock quantity per plant/valuation area
    This will update the total stock and value view in the accounting view
  5. Material Ledger Costing - If the price control is S
    Run costing (CK40N) in the S4HANA
    Release standard price via CK24

As of now, this conversion specification is meant for updating the Accounting View 1 of the Material Master as part of the Material Master Load.

Standard LTMCs for Material Master and Material Valuations to be used.


Data Privacy and Sensitivity
Not applicable except materials having export control.

Extraction

Extract data from a source into Syniti.

There are 2 possibilities:

  1. The data exists. Syniti connects to the source and loads the data into Synity. There are 3 methods:
    1. Perform full data extraction from relevant tables in the source system(s).
    2. Perform extraction through the application layer
    3. Only if Synity cannot connect to the source, data is loaded to the repository from the provided source system extract/report
  2. The data does not exist (or cannot be converted from its current state).  The data is manually collected by the business directly in Synity This is to be conducted using DCT (Data Collection Template) in Synity

The agreed Relevancy criteria is applied to the extracted records to identify the records that are applicable for the Target loads

Extraction Run Sheet


Req #

Requirement description

Team responsible

1.      

Extract from table MBEW all MATNR (material masters) where MBEW-SALK3 is not equal to 0

Syniti Team

2.      

Extract from table MBEW all MATR (material masters) where MBEW-STPRS is not blank

Data team

3.      


Data team

4.      

Repeat Req # 1 to 3 if required

Data team

5.      

Report extraction result to person in charge of APOI conversion

Data team


Selection Screen

Selection Ref ScreenParameter NameSelection TypeRequirementValue to be entered/set





















Data Collection Template (DCT)

Target Ready Data Collection Template will be created for data with exception of some fields which require transformation as mentioned in the transformation rule.

DCT Rules

Field Name

Field description

Rule

CEPC-PRCTR

Profit Centre

Business to enter content as per data type and length permitted



Suggestion to add:

Decimal validation - Check table TCURX for the document currency key and if Decimals (TCURX-CURRDEC) is ‘0’, validate that no decimal value is populated.


Extraction Dependencies


Item #

Step description

Team responsible

1.      

Any period / year end close activities have been fully completed

Business

2.      

Reconciliation for intercompany payables have been completed, and adjustment made in legacy SAP system

Business

3.      

Reconciliation of migrated Purchase Order is completed before the extraction of Accounts Payable Open Items

Business and Data



Transformation

The Target fields are mapped to the applicable Legacy field that will be its source, this is a 3-way activity involving the Business, Functional team and Data team.  This identifies the transformation activity required to allow to make the data Target ready:

  1. Perform value mapping and data transformation rules.
    1. Legacy values are mapped to the to-be values (this could include a default value)
    2. Values are transformed according to the rules defined in
  2. Prepare target-ready data in the structure and format that is required for loading via prescribed Load Tool.  This step also produces the load data ready for business to perform Pre-load Data Validation

Transformation Run Sheet


Item #

Step description

Team responsible

1.      

Ensure all the fields that require value mapping, as stipulated  Mapping tables, have the latest signed-off mapping files imported into toolMigrate.

Data team

2.      

In tool, select the Trial Balance object PY.

Data team

3.      

Go to Process Area Launch and Process the Object - Trial Balance object - R4 Trial Balance PY.

Data team

4.      

Launch the Objects to execute transformation.

Data team

5.      

Monitor the transformation progress and ensure performance and completion is within allowed timeframe

Data team

6.      

Generate Pre-Load reports .

Data team

7.      

Generate data load count.

Data team

8.      

Log errors as defects, if any and address resolutions. Close defects.

Data team

9.      

Re-transform and re-validate the Pre-load reports if necessary.

Data team

10.   

Validate the transformed file as part of pre-load validation, raise data defects or provide the pre-load sign-off.

Business

11.   

Analyse and resolve any pre-load defects logged by business.

Data team

12.   

Repeat steps 6 to 11 if necessary

Data team

13.   

Proceed to pre-load validations

Data team

Transformation Rules


Rule #

Source system

Source Table

Source Field

Source description

Target system

Target Table

Target Field

Target description

Transformation logic


1LegacyCEPCKOKRSControlling Area*

The controlling area is the highest organizational unit in Controlling.

Type: Text
Length: 80		S/4HANACEPCKOKRSControlling Area*

The controlling area is the highest organizational unit in Controlling.

Type: Text
Length: 80		Default to Controlling Area XXXX
2LegacyCEPCPRCTRProfit Center*

Key which together with the controlling area uniquely identifies a profit center.
Use
You can make an organizational assignment of a profit center to a controlling object (an order, cost center,…). The system posts automatically on the profit center when you make a posting on controlling object (an order, cost center,…).

Type: Text
Length: 80		S/4HANACEPCPRCTRProfit Center*

Key which together with the controlling area uniquely identifies a profit center.
Use
You can make an organizational assignment of a profit center to a controlling object (an order, cost center,…). The system posts automatically on the profit center when you make a posting on controlling object (an order, cost center,…).

Type: Text
Length: 80		Read from Profit Centre Mapping File with new number
3LegacyCEPCDATABValid From*

When you create an object, the beginning date to which object is valid is defined here.

Type: Date		S/4HANACEPCDATABValid From*

When you create an object, the beginning date to which object is valid is defined here.

Type: Date		Copy as is
4LegacyCEPCDATBIValid To*

When you create an object, you use the ending date to define as of when the object is valid.

Type: Date		S/4HANACEPCDATBIValid To*

When you create an object, you use the ending date to define as of when the object is valid.

Type: Date		Copy as is
5LegacyCEPCLANGULanguage in Which Texts Are Saved

Language in which profit center texts are saved. If the language is not filled, logon language is used as default to save the profit center text.

Type: Text
Length: 80		S/4HANACEPCLANGULanguage in Which Texts Are Saved

Language in which profit center texts are saved. If the language is not filled, logon language is used as default to save the profit center text.

Type: Text
Length: 80		Copy as is
6LegacyCEPCKTEXTProfit Center Name*

General description of the object. The profit center name is used for online displays and evaluations that do not have enough space for the profit center description.

Type: Text
Length: 20		S/4HANACEPCKTEXTProfit Center Name*

General description of the object. The profit center name is used for online displays and evaluations that do not have enough space for the profit center description.

Type: Text
Length: 20		Copy as is
7LegacyCEPCLTEXTDescription

A text that describes the profit center to which it refers in greater detail.

Type: Text
Length: 40		S/4HANACEPCLTEXTDescription

A text that describes the profit center to which it refers in greater detail.

Type: Text
Length: 40		Copy as is
8LegacyCEPCVERAKPerson Responsible*

Name of the person in charge of the profit center.

Type: Text
Length: 20		S/4HANACEPCVERAKPerson Responsible*

Name of the person in charge of the profit center.

Type: Text
Length: 20		Map to new person Responsible based on Person / Position Mapping from HR Employee Number
9LegacyCEPCVERAK_USERUser Responsible

In this field, you can enter the user ID of the person responsible for the profit center. This user ID is stored in the SAP user master record.

Type: Text
Length: 80		S/4HANACEPCVERAK_USERUser Responsible

In this field, you can enter the user ID of the person responsible for the profit center. This user ID is stored in the SAP user master record.

Type: Text
Length: 80		Map Old to new User ID Based on User ID Mapping
10LegacyCEPCKHINRStandard Hierarchy Node/Profit Cntr Grp*

Each profit center must be assigned to a node in the standard hierarchy for its controlling area. This ensures that the standard hierarchy contains all the profit centers in the controlling area.

Type: Text
Length: 12		S/4HANACEPCKHINRStandard Hierarchy Node/Profit Centre Grp*

Each profit center must be assigned to a node in the standard hierarchy for its controlling area. This ensures that the standard hierarchy contains all the profit centers in the controlling area.

Type: Text
Length: 12		Read new Profit Centre Hierarchy value based on Profit Centre Mapping ( and Enrichment File )
11LegacyCEPCABTEIDepartment

This field contains the name of the department to which the profit center belongs.

Type: Text
Length: 12		S/4HANACEPCABTEIDepartment

This field contains the name of the department to which the profit center belongs.

Type: Text
Length: 12		Copy as is
12LegacyCEPCSEGMENTSegment

Segment for Segmental Reporting.
Note: Field Segment must be filled with leading zeros if it is numeric data. Example: if the segment value is 9999, enter 0000009999 in the XML file.


Type: Text
Length: 10		S/4HANACEPCSEGMENTSegment

Segment for Segmental Reporting.
Note: Field Segment must be filled with leading zeros if it is numeric data. Example: if the segment value is 9999, enter 0000009999 in the XML file.


Type: Text
Length: 10		Read From Profit Centre Mapping File where Segment Enrichment is given
13LegacyCEPCANREDTitle

Title for Address data.

Type: Text
Length: 15		S/4HANACEPCANREDTitle

Title for Address data.

Type: Text
Length: 15		Not used
14LegacyCEPCNAME1Name 1

Name 1 of the customer/supplier address.

Type: Text
Length: 35		S/4HANACEPCNAME1Name 1

Name 1 of the customer/supplier address.

Type: Text
Length: 35		Copy as is
15LegacyCEPCNAME2Name 2

Name 2 of the customer/supplier address.

Type: Text
Length: 35		S/4HANACEPCNAME2Name 2

Name 2 of the customer/supplier address.

Type: Text
Length: 35		Copy as is
16LegacyCEPCNAME3Name 3

Name 3 of the customer/supplier address.


Type: Text
Length: 35		S/4HANACEPCNAME3Name 3

Name 3 of the customer/supplier address.


Type: Text
Length: 35		Copy as is
17LegacyCEPCNAME4Name 4

Name 4 of the customer/supplier address.



Type: Text
Length: 35		S/4HANACEPCNAME4Name 4

Name 4 of the customer/supplier address.



Type: Text
Length: 35		Copy as is
18LegacyCEPCSTRASStreet

Street and house number as part of the address.

Type: Text
Length: 35		S/4HANACEPCSTRASStreet

Street and house number as part of the address.

Type: Text
Length: 35		Copy as is
19LegacyCEPCORT01City

Name of the city as a part of the address.

Type: Text
Length: 35		S/4HANACEPCORT01City

Name of the city as a part of the address.

Type: Text
Length: 35		Copy as is
20LegacyCEPCORT02District

Supplement to city name or district.

Use
The entry is appended to the city name with a hyphen by the automatic address formatting function.
(Exceptions: Germany, United Kingdom/Ireland and Japan)


Type: Text
Length: 35		S/4HANACEPCORT02District

Supplement to city name or district.

Use
The entry is appended to the city name with a hyphen by the automatic address formatting function.
(Exceptions: Germany, United Kingdom/Ireland and Japan)


Type: Text
Length: 35		Copy as is
21LegacyCEPCLAND1Country/Region

The country/region key contains information which the system uses to check entries such as the length of the postal code or bank account number.

The two-character ISO code in accordance with ISO 3166, which is delivered by SAP as a default, is usually used.


Type: Text
Length: 80		S/4HANACEPCLAND1Country/Region

The country/region key contains information which the system uses to check entries such as the length of the postal code or bank account number.

The two-character ISO code in accordance with ISO 3166, which is delivered by SAP as a default, is usually used.


Type: Text
Length: 80		Copy as is
22LegacyCEPCTELBXTelebox Number

Number of telebox for electronic mail.

Type: Text
Length: 15		S/4HANACEPCTELBXTelebox Number

Number of telebox for electronic mail.

Type: Text
Length: 15		Copy as is
23LegacyCEPCTELF1Telephone Number

First telephone number

Type: Text
Length: 16		S/4HANACEPCTELF1Telephone Number

First telephone number

Type: Text
Length: 16		Copy as is
24LegacyCEPCTELF2Second Telephone Number

Second telephone number for communication.

Type: Text
Length: 16		S/4HANACEPCTELF2Second Telephone Number

Second telephone number for communication.

Type: Text
Length: 16		Copy as is
25LegacyCEPCTELFXFax

Number under which a business partner's telefax machine can be reached.

Use
The number is used by the system if you send a message by telefax to your business partner from within an SAP transaction.

Type: Text
Length: 31		S/4HANACEPCTELFXFax

Number under which a business partner's telefax machine can be reached.

Use
The number is used by the system if you send a message by telefax to your business partner from within an SAP transaction.

Type: Text
Length: 31		Copy as is
26LegacyCEPCTELTXTeletex Number

Number under which a business partner's teletex machine can be reached.

Teletex is a service for the transmission of text and data. In comparison with a telex, however, the transmission times of teletex messages are shorter and the range of characters available is greater.

Use

The number is determined by the SAP system if you send a teletex message to your business partner from within an SAP transaction.

Type: Text
Length: 30		S/4HANACEPCTELTXTeletex Number

Number under which a business partner's teletex machine can be reached.

Teletex is a service for the transmission of text and data. In comparison with a telex, however, the transmission times of teletex messages are shorter and the range of characters available is greater.

Use

The number is determined by the SAP system if you send a teletex message to your business partner from within an SAP transaction.

Type: Text
Length: 30		Copy as is
27LegacyCEPCTELX1Telex Number

Number under which the telex machine can be reached.
Teletex is a service for the transmission of text and data. In comparison with a telex, however, the transmission times of teletex messages are shorter and the range of characters available is greater.



Type: Text
Length: 30		S/4HANACEPCTELX1Telex Number

Number under which the telex machine can be reached.
Teletex is a service for the transmission of text and data. In comparison with a telex, however, the transmission times of teletex messages are shorter and the range of characters available is greater.



Type: Text
Length: 30		Copy as is
28LegacyCEPCDATLTData Line

Data communication line no.

Line number (telephone line). Dialing this number enables you to establish a link with another computer at a different location.

Type: Text
Length: 14		S/4HANACEPCDATLTData Line

Data communication line no.

Line number (telephone line). Dialing this number enables you to establish a link with another computer at a different location.

Type: Text
Length: 14		Not used
29LegacyCEPCDRNAMPrinter

Printer name for profit center

Type: Text
Length: 4		S/4HANACEPCDRNAMPrinter

Printer name for profit center

Type: Text
Length: 4		Not used
30LegacyCEPCTXJCDTax Jurisdiction

Max. length of input must not exceed 15 digits.
The tax jurisdiction is used for determining the tax rate. It defines to which tax authorities you must pay your taxes. It is always the city to which the goods are supplied.
If Vertex is activated (esp. on US installations) the tax jurisdiction code will be determined by the business object's address. If the given postal code/Zip code is not accurate as possible, Vertex will determine more than one tax jurisdiction code for one record, the migration of this record will fail. You will then get the error message "No unique jurisdiction code can be determined".

Type: Text
Length: 15		S/4HANACEPCTXJCDTax Jurisdiction

Max. length of input must not exceed 15 digits.
The tax jurisdiction is used for determining the tax rate. It defines to which tax authorities you must pay your taxes. It is always the city to which the goods are supplied.
If Vertex is activated (esp. on US installations) the tax jurisdiction code will be determined by the business object's address. If the given postal code/Zip code is not accurate as possible, Vertex will determine more than one tax jurisdiction code for one record, the migration of this record will fail. You will then get the error message "No unique jurisdiction code can be determined".

Type: Text
Length: 15		Not used
31LegacyCEPCPFACHPO Box

PO Box for address.

Type: Text
Length: 10		S/4HANACEPCPFACHPO Box

PO Box for address.

Type: Text
Length: 10		Copy as is
32LegacyCEPCPSTLZPostal Code

This field contains the postal (zip) code for the house address (street and city).

Type: Text
Length: 10		S/4HANACEPCPSTLZPostal Code

This field contains the postal (zip) code for the house address (street and city).

Type: Text
Length: 10		Copy as is
33LegacyCEPCPSTL2P.O. Box Postal Code

Postal code needed to allocate the P.O. Box.

Use
This field is used for a country/region where:
- the postal code (zip code) used to send letters to a customer's/vendor's P.O. Box is different to that used to send letters to a customer's/vendor's company address.
- large companies have their own postal code and no P.O. Box.


Type: Text
Length: 10		S/4HANACEPCPSTL2P.O. Box Postal Code

Postal code needed to allocate the P.O. Box.

Use
This field is used for a country/region where:
- the postal code (zip code) used to send letters to a customer's/vendor's P.O. Box is different to that used to send letters to a customer's/vendor's company address.
- large companies have their own postal code and no P.O. Box.


Type: Text
Length: 10		Copy as is
34LegacyCEPCREGIORegion

In some countries/regions, the region forms part of the address. The meaning depends on the country/region.

Type: Text
Length: 80		S/4HANACEPCREGIORegion

In some countries/regions, the region forms part of the address. The meaning depends on the country/region.

Type: Text
Length: 80		Copy as is
35LegacyCEPCLOCK_INDIndicator: Profit Center Locked

You can use the lock indicator to lock a profit center for postings. The lock only applies to the selected time interval. If the profit center is assigned to an object that receives a posting, the system displays an error message and the data is not posted.

This is an indicator field. If the criterion is met, enter X. If not, leave the field empty.


Type: Text
Length: 1		S/4HANACEPCLOCK_INDIndicator: Profit Center Locked

You can use the lock indicator to lock a profit center for postings. The lock only applies to the selected time interval. If the profit center is assigned to an object that receives a posting, the system displays an error message and the data is not posted.

This is an indicator field. If the criterion is met, enter X. If not, leave the field empty.


Type: Text
Length: 1		Copy as is
36LegacyCEPCPCA_TEMPLATEPlanning Template

Template for Formula Planning in Profit Centers

Contains functions, which are used to find plan values using formula planning.
A template is assigned to the profit centers for which it is to be valid, in master data maintenance. It can be used for more than one profit center.

Type: Text
Length: 10		S/4HANACEPCPCA_TEMPLATEPlanning Template

Template for Formula Planning in Profit Centers

Contains functions, which are used to find plan values using formula planning.
A template is assigned to the profit centers for which it is to be valid, in master data maintenance. It can be used for more than one profit center.

Type: Text
Length: 10		Not used



Transformation Mapping

Mapping Table Name

Mapping Table Description

Profit Centre

Mapping of legacy Profit Center to target system value

Person Responsible

Mapping of legacy Person Responsible to New Person Responsible

User ID

Mapping of legacy User ID

Hierarchy Group

Mapping of Legacy Hierarchy Group to Hierarchy Group

Transformation Dependencies

List the steps that need to occur before transformation can commence
Item #Step DescriptionTeam Responsible
1Ensure all the fields that require value mapping, as stipulated. Mapping tables, have the correct values mapped and imported into tool.Data Team
2

Ensure Profit Centre hierarchies are loaded into target S/4HANA

Data Team


Pre-Load Validation

Project Team

Completeness


Task

Action

Generation of
Pre-load reports

Mandatory field check.
Profit Centres are mapped to new values

Profit Centre Hierarchy Mapped to new values

Person Responsible / HR positions mapped to new values


Record Count

Confirm the record counts in preload summary report

Total Records: 

Valid Records:

Invalid Records:


Accuracy


Task

Action

Mandatory field mapping and transformation

Obtain a list of the fields to be populated with values from mapping files and ensure all these fields contain S/4HANA values. 
Review the data report to ensure mapping value is not missing in tool.
Capture errors in the Data Error report.



Business

Completeness

TaskAction
Verify record count in Pre-load reports by region

Confirm the Preload File contains all the records in scope of migration ( Based on list of profit centres mapped from old to new ) 


Accuracy

TaskAction
Conversion accuracy

Verify Profit Centres are transformed accurately as per endorsed transformation/mapping rules.

Review error reports in tool for any mismatch or missing transformed values.

In legacy system, execute ECC tcode SE16N to display table CEPC to confirm copied fields are accurately copied. 

If any of the sum is different, raise defect and flag the relevant record as error.


Load

The load process includes:

  1. Execute the automated data load into target system using load tool or produce the load file if the loading of records to be done using LTMC cockpit object of Profit Centre. 
  2. Once the data is loaded to the target system, it will be extracted and prepared for Post Load Data Validation with side by side check of each fields in scope of the objects with fields to be displayed as XXXX_ECC, XXXX_S4HANA, XXXX_MATCH ( As TRUE or FALSE) with an additional column denoting fields not matching and status of loading in S/4HANA as LOADED_IN_S4HANA ( As TRUE or FALSE) 

Load Run Sheet


Item

Step description


Team responsible

1

Ensure the load tools are transported into the correct tool instance.

Data team

2

Ensure DCTs and all required mappings are submitted and complete

Data team

3

Ensure Pre-load sign-offs are obtained.

Data team

4

Execute upload of Profit Centre Object using Migration Cockpit Object for Profit Centre Upload

Data team

5

Generate the post load reports in tool.

Data team

6

Log errors as defects, if any and address resolutions. Close defects.

Data team

7

Resolve defects by reupload and re-generate post load reports if necessary.

Data team

8

Business to validate the post load files as part of post-load validation, raise data defects or provide the post-load sign-off.

Business

9

Repeat steps 5 to 7 if necessary.

Data team



Load Phase and Dependencies

Configuration

Item #

Configuration item

1.      

Controlling Area

2.      

Standard Hierarchy is Maintained

3.      

Currencies (currency keys, decimal places in currencies)

 Conversion Objects

Object #Preceding Object Conversion Approach
N/A

Error Handling


Error type

Error description

Action taken

P

Posting period is blocked for posting

Review project / cutover plan and ensure posting periods can be opened for postings

Profit Centre does not exist

Profit centre does not exist in company code

Ensure the profit centre mapping is correct and or create the profit centre if it is valid


Post-Load Validation

Project Team

Completeness

TaskAction
Reconciliation of Record Count

Total number of records loaded for TB Balance ( PY )  will be generated in the Post-load reports in tool based on the target table and fields mentioned in section 3.

The reconciliation needs to be executed on the total number of ‘valid’ records and currency amount per company code in the source compared to total number of records and currency amount in S/4HANA

Record Count

Check the sum of record count of the open items in the load file is the same as S/4HANA. The record count for TB Balance ( PY )  will be done on the group basis. The fields in the group are consist of: Company Code, Vendor Account

Check Amount in Document Currency and Local Currency

Check on line item level that the sum of the amount in Document Currency and Local Currency in the load file is the same as posted in S/4HANA. If any of the sum is different, flag the record as error.


Accuracy

TaskAction
Check values in key fields for accuracy

Post-load reports will have the same structure as the load file and some additional columns as required to facilitate the post load validation.

Leverage on tool to create a Post Load report that reports S/4HANA loaded records along with the legacy values side-by-side to allow for 100% check of all these fields in the shortest possible time.

Any mismatch will be reported under the Post Load - Error report.




Business

Completeness

TaskAction
Record Count Check

Review the record count report from the Data Team and ensure it is correct by cross-checking with the record count confirmed during Pre-load Business Validations


Business may also run transaction code FS10N – Vendor Line Item Display or equivalent report in Fiori App to display loaded TB Balance ( PY )  in S/4HANA and compare results against the pre-load reports generated from tool.

Accuracy

TaskAction
Open items totalsCheck business partner open item totals by Business partner, Company code, profit centre. Totals should be checked in Document, Local and Group currency.
Spot checkBusiness should choose some business partners and perform comprehensive check of open items, payment terms etc Such partners should have huge number of open items or be critical for payment runs in S4 or have certain complexity in conversion.


Key Assumptions

  • Master Data Standard is up to date as on the date of documenting this conversion approach and data load. 
  • is in scope based on data design and any exception requested by business.



Change log

Version Published Changed By Comment
CURRENT (v. 10) Feb 24, 2026 15:16 GANESAN-ext, Shivkumar
v. 37 Feb 12, 2026 14:29 GANESAN-ext, Shivkumar
v. 36 Feb 09, 2026 16:37 GANESAN-ext, Shivkumar
v. 35 Feb 09, 2026 16:12 GANESAN-ext, Shivkumar
v. 34 Feb 04, 2026 16:41 GANESAN-ext, Shivkumar
v. 33 Feb 03, 2026 14:29 GANESAN-ext, Shivkumar
v. 32 Nov 10, 2025 16:18 BAJAJ-ext, Manoj Updated as discussed with Angel, Rajib and Gaurav from Syniti team
v. 31 Oct 07, 2025 13:13 GARCIA-ext, Angel Luis
v. 30 Oct 07, 2025 12:50 BAJAJ-ext, Manoj
v. 29 Oct 07, 2025 12:08 BAJAJ-ext, Manoj

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