| Status | Revision in Progress |
|---|---|
| Owner | |
| Stakeholders |
Purpose
The purpose of this document is to define the conversion approach to create Materials - Basic Data View in S/4 HANA.
Conversion Scope
The scope of this document covers the approach for converting active Materials - Basic Data View from Legacy Source Systems into S/4HANA following the Materials Master Data Design Standard.
From the current system landscape, Material data exists separately in the legacy systems (PF2 and WP2), with potential discrepancies in both organizations. Harmonization and validation are required to ensure accurate and consolidated data in S/4HANA. While PF2 and WP2 serve as source systems, extensive mapping and transformation logic will be necessary to produce properly formatted load templates in line with the target design.
Relevancy Rules
- All materials created in the previous 6 months will be included unless flagged for deletion
- Material Types ZUNB, ZBOM, ZPRC will be included regardless of activity (unless flagged for deletion)
- We will only include materials that are extended to the following (excluding ZPRC material type as these do not require plant extension):
- Company Codes in scope
- Plants in scope
- Purchasing Orgs in scope
- Sales Orgs in scope
- Include only Material Types in scope
- We will include for migration all materials that have activity over the previous 3 years, to include:
- For procurement data use EKKO/EKPO tables (remove any records in EKKO/EKPO where LOEKZ = 'X') and use EKPO/AEDAT for previous 3 years filter
- For sales data use VBAK/VBAP tables
- For production data use AFKO/AFPO tables
- Additionally, we can check material movements using MKPF/MSEG tables (and Transaction Types: IB,ID,IZ,RS,SI,WA,WE,WF,WH,WI,WL,WO,WQ,WR,WS,WV,WZ)
- We will include for migration all materials that have open documents including the following:
- Open PO
- Open contracts
- Open STO
- Open SO
- Open WO
- Have current stock/open inventory
For Open Inventory use the following tables:
MARD
MKOL (Consignment stock)
MSKA (Sales Order stock)
MSLB (Special stock)
MSPR (Project stock)
- We will include all BOM data for materials in scope using tables: MAST/STKO/STPO
- Materials with Deletion Flags will be excluded unless appearing in the following open transactions:
- Open PO
- Open contracts
- Open STO
- Open SO
- Open WO
- Deletion Flags (Table/Field) are as follows: MARA/LVORM = 'X' MARA/MSTAE = Z3, Z4, ZZ (PF2 system) Z0 (WP2 system)
- Materials with the word 'OBSOLETE' or 'DELETED' contained within the Short Description will be excluded. Also excluded are Materials where Short Description contains '**OBS', '**OBS**', '**OBS***', '*OBS*', '*OBS**', '***OBS***'
| Source | Scope | Source Approx No. of Records | Target System | Target Approx No. of Records |
|---|---|---|---|---|
| PF2,WP2 | The Material Master Records will be extracted/collected via DCT. An initial extract of the relevant data will be provided in Google Sheet format to assist business in decision making on including any relevant data from Source Systems. Any additional data that need to be created to support the new design may be added in the DCT. A data review and standardization will be done across all Info Records in the DCT. | 700,000 | S4H | 204,000 |
Additional Information
Multi-language Requirement
Material Master will have a default description available in English.
Multi language is supported for Materials. Login via a different language will show the description displayed in the logon language if the language key is maintained.
Document Management
Not Applicable
Legal Requirement
Not Applicable
Special Requirements
Target Design
The technical design of the target for this conversion approach.
| Table | Field | Data Element | Field Description | Data Type | Length | Requirement |
|---|---|---|---|---|---|---|
| S_MARA | MATNR | Material Number | Text (CHAR) | 40 | Mandatory | |
| S_MARA | MTART | Material Type | Text (CHAR) | 4 | Mandatory | |
| S_MARA | MATKL | Material Group | Text (CHAR) | 9 | Mandatory | |
| S_MARA | MBRSH | Industry Sector | Text (CHAR) | 1 | Mandatory | |
| S_MARA | MAKTX | Description | Text (CHAR) | 40 | Mandatory | |
| S_MARA | SPRAS | Language Key | Text (CHAR) | 1 | Mandatory | |
| S_MARA | MEINS | Base Unit of Measure (ISO Format) | Text (CHAR) | 3 | Mandatory | |
| S_MARA | AENNR | Change Number | Text (CHAR) | 6 | Conditional | |
| S_MARA | REVLV | Revision Level | Text (CHAR) | 2 | Conditional | |
| S_MARA | EAN11 | GTIN | Text (CHAR) | 18 | Conditional | |
| S_MARA | NUMTP | GTIN Category | Text (CHAR) | 1 | Conditional | |
| S_MARA | SPART | Division | Text (CHAR) | 2 | Mandatory | |
| S_MARA | BISMT | Old Material Number | Text (CHAR) | 40 | Mandatory | |
| S_MARA | PRDHA | Product Hierarchy | Text (CHAR) | 18 | Conditional | |
| S_MARA | XCHPF | Batch Management Required Ind. | Text (CHAR) | 1 | Conditional | |
| S_MARA | MLGUT | Has Empties | Text (CHAR) | 1 | Conditional | |
| S_MARA | DATAB | Valid From | Date | Conditional | ||
| S_MARA | LIQDT | Deletion Date | Date | Conditional | ||
| S_MARA | NORMT | Industry Standard Description | Text (CHAR) | 18 | Conditional | |
| S_MARA | GROES | Size/Dimensions | Text (CHAR) | 32 | Conditional | |
| S_MARA | LABOR | Laboratory / Design Office | Text (CHAR) | 4 | Conditional | |
| S_MARA | EXTWG | External Product Group | Text (CHAR) | 18 | Conditional | |
| S_MARA | MTPOS_MARA | General Item Category Group | Text (CHAR) | 4 | Conditional | |
| S_MARA | BEGRU | Authorization Group | Text (CHAR) | 4 | Conditional | |
| S_MARA | MSTAE | Cross-Plant Product Status | Text (CHAR) | 2 | Conditional | |
| S_MARA | MSTDE | Valid-From Date | Date | Conditional | ||
| S_MARA | QMPUR | Quality Manag. in Procurement Is Active | Text (CHAR) | 1 | Conditional | |
| S_MARA | ANP | ANP Code | Number (NUMC) | 9 | Conditional | |
| S_MARA | BRGEW | Gross Weight | Number (NUMC) | 13 Decimals: 3 | Conditional | |
| S_MARA | NTGEW | Net Weight | Number (NUMC) | 13 Decimals: 3 | Conditional | |
| S_MARA | GEWEI | Unit of Weight (ISO Format) | Text (CHAR) | 3 | Conditional | |
| S_MARA | LAENG | Length | Number (NUMC) | 13 Decimals: 3 | Conditional | |
| S_MARA | BREIT | Width | Number (NUMC) | 13 Decimals: 3 | Conditional | |
| S_MARA | HOEHE | Height | Number (NUMC) | 13 Decimals: 3 | Conditional | |
| S_MARA | MEABM | Unit for Length/Width/Height(ISO Format) | Text (CHAR) | 3 | Conditional | |
| S_MARA | VOLUM | Volume | Number (NUMC) | 13 Decimals: 3 | Conditional | |
| S_MARA | VOLEH | Volume Unit | Text (CHAR) | 3 | Conditional | |
| S_MARA | CAPAUSE | Capacity Usage | Number | 15 | Conditional | |
| S_MARA | CHML_CMPLNC_RLVNCE_IND | Compliance Relevant | Text (CHAR) | 1 | Conditional | |
| S_MARA | KZKFG | Product Is Configurable | Text (CHAR) | 1 | Conditional | |
| S_MARA | BSTME | Order Unit of Measure (ISO Format) | Text (CHAR) | 3 | Mandatory | |
| S_MARA | EKWSL | Purchasing Value Key | Text (CHAR) | 2 | Mandatory | |
| S_MARA | VABME | State of Variable Purchase Order Unit | Text (CHAR) | 1 | Conditional | |
| S_MARA | BMATN | Internal Product Number | Text (CHAR) | 18 | Conditional | |
| S_MARA | MFRPN | Manufacturer Part Number | Text (CHAR) | 40 | Conditional | |
| S_MARA | MFRNR | Manufacturer Number | Text (CHAR) | 10 | Conditional | |
| S_MARA | MPROF | Manufacturer Part Profile | Text (CHAR) | 4 | Conditional | |
| S_MARA | TRAGR | Transportation Group | Text (CHAR) | 4 | Conditional | |
| S_MARA | MSTAV | Cross-Distribution Chain Product Status | Text (CHAR) | 2 | Conditional | |
| S_MARA | PROFL | DG Indicator Profile | Text (CHAR) | 3 | Conditional | |
| S_MARA | KZUMW | Environmentally Relevant | Text (CHAR) | 1 | Conditional | |
| S_MARA | ILOOS | In Bulk/Liquid | Text (CHAR) | 1 | Conditional | |
| S_MARA | IHIVI | Highly Viscous | Text (CHAR) | 1 | Conditional | |
| S_MARA | MSTDV | Valid From Date for Status | Date | Conditional | ||
| S_MARA | ATTYP | Material Category | Text (CHAR) | 2 | Conditional | |
| S_MARA | MAGRV | Product Group: Packaging Materials | Text (CHAR) | 80 | Conditional | |
| S_MARA | VHIART | Packaging Product Type | Text (CHAR) | 80 | Conditional | |
| S_MARA | ERGEW | Allowed Packaging Weight | Text (CHAR) | 13 | Conditional | |
| S_MARA | ERGEI | Unit of Allowed Packaging Weight | Text (CHAR) | 80 | Conditional | |
| S_MARA | ERVOL | Allowed Packaging Volume | Text (CHAR) | 13 | Conditional | |
| S_MARA | ERVOE | Unit of Allowed Packaging Volume | Text (CHAR) | 80 | Conditional | |
| S_MARA | KZGVH | Packaging Product Is Closed Packaging | Text (CHAR) | 1 | Conditional | |
| S_MARA | VOLTO | Excess Volume Tolerance for HU | Number | 3 | Conditional | |
| S_MARA | IPRKZ | Period Indicator for Shelf Life | Text (CHAR) | 80 | Conditional | |
| S_MARA | RAUBE | Storage Conditions | Text (CHAR) | 80 | Conditional | |
| S_MARA | TEMPB | Temperature Conditions Indicator | Text (CHAR) | 2 | Conditional | |
| S_MARA | STOFF | Hazardous Product Number | Text (CHAR) | 40 | Conditional | |
| S_MARA | WESCH | Number of Goods Receipt/Issue Slips | Number | 13 | Conditional | |
| S_MARA | XGCHP | Indicator: Approved Batch Rec. Required | Text (CHAR) | 1 | Conditional | |
| S_MARA | MHDHB | Total Shelf Life | Number | 4 | Conditional | |
| S_MARA | MHDRZ | Minimum Remaining Shelf Life | Number | 4 | Conditional | |
| S_MARA | SLED_BBD | Indi. for the Shelf Life Expiration Date | Text (CHAR) | 80 | Conditional | |
| S_MARA | MHDLP | Storage Percentage | Number | 3 | Conditional | |
| S_MARA | RDMHD | Rounding Rule for Calculation of SLED | Text (CHAR) | 80 | Conditional | |
| S_MARA | SERIAL | Serial Number Profile | Text (CHAR) | 80 | Conditional | |
| S_MARA | HAZMAT | Relevant for Hazardous Substances | Text (CHAR) | 1 | Conditional | |
| S_MARA | MAABC | ABC Indicator | Text (CHAR) | 1 | Conditional | |
| S_MARA | HERKL | Country/Region of Origin | Text (CHAR) | 3 | Optional | |
| S_MARA | EKGRP | Purchasing Group | Text (CHAR) | 3 | Mandatory | |
| S_MARA | TAKLV | Tax Classification | Text (CHAR) | 1 | Mandatory | |
| S_MARA | LADGR | Loading Group | Text (CHAR) | 4 | Conditional | |
| S_MARA | PSTATQ | Indicator: Quality | Text (CHAR) | 1 | Automatic | |
| S_MARA | PSTATV | Indicator: Sales | Text (CHAR) | 1 | Automatic | |
| S_MARA | PSTATL | Indicator: Storage | Text (CHAR) | 1 | Automatic | |
| S_MARA | PSTATE | Indicator: Purchasing | Text (CHAR) | 1 | Automatic |
Data Cleansing
| ID | Criticality | Error Message/Report Description | Rule | Output | Source System |
|---|---|---|---|---|---|
2019-001 | C1 | English description missing or EN description not English language | All materials require English description by default, so need to be provided if missing. Current EN descriptions not in English language need to be translated. | PF2/WP2 | |
2019-002 | C1 | Description format | Material descriptions must adhere to S4 standardization so no special characters etc and must not exceed character limit | PF2/WP2 | |
2019-003 | C1 | UoM alignment | All material UoMs to adhere to S4 standardization. Confirmation regarding EA/PC format. | PF2/WP2 | |
2019-004 | C1 | Check Gross and Net Weights | Check for missing weights and that Gross Weight >= Net | PF2/WP2 | |
2019-005 | C1 | Country of Origin | Check Country of Origin exists for procured materials | PF2/WP2 | |
2019-006 | C1 | Duplicate materials excluded | Check for materials with same Long/Short Description Check Old Material Number field Check Materials with same EAN Check Materials with same Manufacturer Part Number Check Source List/PIR for identical set ups Check BOMs for identical components Where duplicates found, check if either has no activity | PF2/WP2 |
Conversion Process
The high-level process is represented by the diagram below:
Data Privacy and Sensitivity
Extraction
Extract data from a source into . There are 2 possibilities:
- The data exists. connects to the source and loads the data into . There are 3 methods:
- Perform full data extraction from relevant tables in the source system(s).
- Perform extraction through the application layer.
- Only if ; cannot connect to the source, data is loaded to the repository from the provided source system extract/report.
- The data does not exist (or cannot be converted from its current state). The data is manually collected by the business directly in . This is to be conducted using DCT (Data Collection Template) in
The agreed Relevancy criteria is applied to the extracted records to identify the records that are applicable for the Target loads
Extraction Run Sheet
| Req # | Requirement Description | Team Responsible |
|---|---|---|
1 | Extract data from source system based on relevancy rule | SyWay Data Team |
2 | Google Sheet report pre-populated with PF2 and WP2 information to be generated based on relevancy criteria. | SyWay Data Team |
Selection Screen
| Selection Ref Screen | Parameter Name | Selection Type | Requirement | Value to be entered/set |
|---|---|---|---|---|
Data Collection Template (DCT)
Target Ready Data Collection Template will be created for Materials - Basic Data View data with exception of some fields which require transformation as mentioned in the transformation rule.Materials - Basic Data View DCT Rules
| Field Name | Field Description | Rule |
|---|---|---|
Extraction Dependencies
| Item # | Step Description | Team Responsible |
|---|---|---|
1 | Data cleansing of legacy Material data must be completed. | Business |
Transformation
The Target fields are mapped to the applicable Legacy field that will be its source, this is a 3-way activity involving the Business, Functional team and Data team. This identifies the transformation activity required to allow to make the data Target ready:
- Perform value mapping and data transformation rules.
- Legacy values are mapped to the to-be values (this could include a default value)
- Values are transformed according to the rules defined in
- Prepare target-ready data in the structure and format that is required for loading via prescribed Load Tool. This step also produces the load data ready for business to perform Pre-load Data Validation
Transformation Run Sheet
| Item # | Step Description | Team Responsible |
|---|---|---|
1 | Obtain DCT Sign-off from Business | SyWay S2P Data Team |
2 | <Add steps from Syniti Migrate here> | SyWay S2P Data Team |
3 | Review and Validate Error and Preload Reports | SyWay S2P Data Team |
4 | Generate Load Files | SyWay S2P Data Team |
Transformation Rules
| Rule # | Source system | Source Table | Source Field | Source Description | Target System | Target Table | Target Field | Target Description | Transformation Logic |
|---|---|---|---|---|---|---|---|---|---|
| 1 | PF2/WQ2 | S_MARA | MATNR | Material Number | S/4HANA | S_MARA | MATNR | Material Number | Generate new Material number in Target System and maintain mapping in reference table |
| 2 | PF2/WQ2 | S_MARA | MBRSH | Industry Sector | S/4HANA | S_MARA | MBRSH | Industry Sector | Copy from source to target system |
| 3 | PF2/WQ2 | S_MARA | MTART | Material Type | S/4HANA | S_MARA | MTART | Material Type | Map from source to target using Material Type mapping table |
| 4 | PF2/WQ2 | S_MARA | MAKTX | Description | S/4HANA | S_MARA | MAKTX | Description | Copy from source to target system in adherence to S4H Data Standard (ie. descriptions to be cleansed so that non standard special characters are excluded) |
| 5 | PF2/WQ2 | S_MARA | SPRAS | Language Key | S/4HANA | S_MARA | SPRAS | Language Key | EN description to be created if not available. Copy local descriptions from source if required. |
| 6 | PF2/WQ2 | S_MARA | MEINS | Base Unit of Measure (ISO Format) | S/4HANA | S_MARA | MEINS | Base Unit of Measure (ISO Format) | Map from source to target in adherence to S4H Data Standard |
| 7 | PF2/WQ2 | S_MARA | MATKL | Material Group | S/4HANA | S_MARA | MATKL | Material Group | Map from source to target using Material Group mapping table |
| 8 | PF2/WQ2 | S_MARA | SPART | Division | S/4HANA | S_MARA | SPART | Division | Map from source to target in adherence to S4H Data Standard |
| 9 | PF2/WQ2 | S_MARA | PRDHA | Product Hierarchy | S/4HANA | S_MARA | PRDHA | Product Hierarchy | Map from source to target using Product Hierarchy mapping table |
| 10 | PF2/WQ2 | S_MARA | MTPOS_MARA | General Item Category Group | S/4HANA | S_MARA | MTPOS_MARA | General Item Category Group | Copy from source to target system |
| 11 | PF2/WQ2 | S_MARA | BRGEW | Gross Weight | S/4HANA | S_MARA | BRGEW | Gross Weight | Copy from source to target system |
| 12 | PF2/WQ2 | S_MARA | NTGEW | Net Weight | S/4HANA | S_MARA | NTGEW | Net Weight | Copy from source to target system |
| 13 | PF2/WQ2 | S_MARA | GEWEI | Unit of Weight (ISO Format) | S/4HANA | S_MARA | GEWEI | Unit of Weight (ISO Format) | Copy from source to target system in adherence to S4H Data Standard |
| 14 | PF2/WQ2 | S_MARA | PROFL | DG Indicator Profile | S/4HANA | S_MARA | Compliance Relevant Indicator | If DG Ind Profile or Environmentally Rel is populated/ticked then set Compliance Relevant Indicator to X in S4H | |
| 15 | PF2/WQ2 | S_MARA | KZUMW | Environmentally Relevant | S/4HANA | S_MARA | Compliance Relevant Indicator | If DG Ind Profile or Environmentally Rel is populated/ticked then set Compliance Relevant Indicator to X in S4H |
Transformation Mapping
| Mapping Table Name | Mapping Table Description |
|---|---|
Material Type | Mapping of legacy Material Types to target system value |
Material Group | Mapping of legacy Material Groups to target system value |
| Product Hierarchy | Mapping of legacy Product Hierarchies to target system value |
| Lab/Office | Mapping of legacy Lab/Office values to target system value |
| Division | Mapping of legacy Division values to target system value |
| Authorization Group | Mapping of legacy Authorization Group values to target system value |
Transformation Dependencies
List the steps that need to occur before transformation can commence| Item # | Step Description | Team Responsible |
|---|---|---|
1 | Ensure DCT tables completeness | SyWay S2P Data Team |
2 | Value Mappings are according to the latest design - <List of Value Mappings> | SyWay S2P Data Team |
Pre-Load Validation
Project Team
Completeness
| Task | Action |
|---|---|
Verify Record Count | SyWay S2P Data Team to verify that the total number of relevant records from the DCT is equal to the total number of records in the Preload and Load Sheets. |
Accuracy
| Task | Action |
|---|---|
Conversion Accuracy | SyWay S2P Data Team to verify that all fields below meet pass the checks:
|
Review Error Reports | Review and correct the errors. Achieve a zero-error record count as much as possible. Raise defects for data remediated and requiring a correction in the source data. |
Business
Completeness
| Task | Action |
|---|---|
Verify Record Count | Business Data Owner/s to verify that the total number of relevant records from the the DCT is equal to the total number of records in the Preload and Load Sheets. |
Accuracy
| Task | Action |
|---|---|
Conversion Accuracy | Business Data Owner/s to verify that all the data in the load table/file is accurate as per endorsed transformation/mapping rules (and signed-off DCT data). |
Load
The load process includes:
- Execute the automated data load into target system using load tool or product the load file if the load must be done manually
- Once the data is loaded to the target system, it will be extracted and prepared for Post Load Data Validation
Load Run Sheet
| Item # | Step Description | Team Responsible |
|---|---|---|
1 | Go to <Load Tool> | SyWay S2P Data Team |
2 | Load 3 records for < > to validate if data is loaded successfully without errors | SyWay S2P Data Team |
3 | Load 3 records for < > to validate if data is loaded successfully without errors | SyWay S2P Data Team |
4 | Proceed with full load if steps 2 and 3 are validated | SyWay S2P Data Team |
5 | Validate few records loaded by accessing standard transactions from S/4HNA eg. MM03 | SyWay S2P Data Team |
6 | Generate post load report if step 5 is validated | SyWay S2P Data Team |
Load Phase and Dependencies
Configuration
| Item # | Configuration Item |
|---|---|
Conversion Objects
| Object # | Preceding Object Conversion Approach |
|---|---|
| list the exact title of the conversion object of only the immediate predecessor – this will then confirm the DDD (Data Dependency Diagram) | |
Error Handling
| Error Type | Error Description | Action Taken |
|---|---|---|
Post-Load Validation
Project Team
Completeness
| Task | Action |
|---|---|
Verify Count | SyWay S2P Data Team to verify the record count created in target S/4 HANA by accessing post load reports in dspMigrate or standard reports from S/4 HANA. |
Accuracy
| Task | Action |
|---|---|
Verify Logs | Check if there is data that failed to load and perform the necessary actions (e.g. register as post load issue or attempt to load the record again, etc.). |
Business
Completeness
| Task | Action |
|---|---|
Verify Count | Download Post Load Reports from dspMigrate and verify that the record count loaded in the target S/4 HANA is the same count as of the endorsed load file. |
Accuracy
| Task | Action |
|---|---|
Conversion Accuracy | Verify that the Material data in target S/4 HANA were loaded correctly via dspMigrate post load reports or standard reports from S/4 HANA. |
Key Assumptions
- Master Data Standard is up to date as on the date of documenting this conversion approach and data load.
- Materials - Basic Data is in scope based on data design and any exception requested by business.
See also
Change log
Workflow history
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