Projects with no actuals / Commitment

Internal Orders with no actuals / Commitments

If the internal order do not have any actual or commitments in the past year, and is not used in for account assignment on open maintenance order set the project to status CLSD

Unique Identifier for Syensqo Portfolio ID

Unique Identifier for the Item's parent Bucket. In SyWay it is the ID of the L3 bucket where item is assigned

It is a Required Field: Preload Check to be done to confirm that this field is filled the Data Collection Template

Item types define the structure and behavior of the portfolio item. In Syway item types will be based on the function and number of phases of the project. Refer configuration table field /RPM/ITEM_TYPE- ITEM_TYPE for allowed values.

It is a Required Field: Preload Check to be done to confirm that this field is filled the Data Collection Template

40 character description of the PPM Item

It is a Required Field: Preload Check to be done to confirm that this field is filled the Data Collection Template

Represents status of an item (from Customizing). Refer configuration table field /RPM/ITEM_STATUS- STATUS against ITEM_TYPE for the allowed values of the selected Item Type.

It is a Required Field: Preload Check to be done to confirm that this field is filled the Data Collection Template

Baseline start date of the item/ project used for planning within the portfolio/ bucket.

It is a Required Field: Preload Check to be done to confirm that this field is filled the Data Collection Template

The Capex spending range used for reporting the project size.

Dropdown values from /SYQ/T_SPND_RNGE

It is a Required Field: Preload Check to be done to confirm that this field is filled the Data Collection Template

Market driver in SyWay is factor that influence demand/ growth/ success of the project. 

To identify if the project is applicable for regulatory governance, a dropdown list will appear with values. 

This is a dropdown field from /SYQ/T_EXPORT_CNTL

Justification to be provided when Export Control is applicable.

This field indicates confidential projects. Access will be restricted if selection is "Yes"

It is a Required Field: Preload Check to be done to confirm that this field is filled the Data Collection Template

This field represent Position of the Person Responsible for WBS elements (Project Manager) and is mandatory for all SyWay business functions. Manually selected from the drop-down list. Refer configuration table field TCJ04-PS_VERNR for field validation.

It is a Required Field: Preload Check to be done to confirm that this field is filled the Data Collection Template

This field represent Position of the Project Financial Controller for a project and is mandatory for all SyWay business functions. Manually selected from the drop-down list. Refer configuration table field TCJ05-ASTNR for field validation.

It is a Required Field: Preload Check to be done to confirm that this field is filled the Data Collection Template

Profit centre is required on PPM Item to create Project in SAP PS automatically. Refer master table field CEPC-PRCTR for Profit center list.

It is a Required Field: Preload Check to be done to confirm that this field is filled the Data Collection Template

In Syway, "Investment Reason" represent the detailed investment/ expense reason. This is a dropdown field and depend on the selected "Sub Category" This is a dropdown field from /SYQ/T_INV_REASON

It is a Required Field: Preload Check to be done to confirm that this field is filled the Data Collection Template

If IS or R&I PPM item is created with reference to a CRM Opportunity, the corresponding Opportunity ID will be entered.

This is an optional field.

This field represent Archetype of the R&I PPM item. N/A for IS & IT PPM Items. 

This is a dropdown field from /SYQ/T_ARCHETYPE

If financial analysis required, then this field is mandatory.

Required if Category is-
1. New growth - Capacity expansion   or
2. Existing growth - Capacity improvement  or
3. Asset Management

Plant represent a site of the PPM Item. Mandatory for all PPM Items.

It is a Required Field: Preload Check to be done to confirm that this field is filled the Data Collection Template

Field to store the Idea number where known.

This is an optional field.

Use this checkbox if the project is eligible for government or institutional subsidies.

Instance where the project definition is to be loaded.

Indicates the active decision point for the item.

Drop down field from /RPM/ITEM_PHASE based on selected ITEM_TYPE

1

Ensure DCT is collected for Item

Data Team

2

Perform preliminary completeness check

Data Team

3

Raise issues as defects if Req # 1 to 2 are not met

Data Team

4

Repeat Req # 1 to 3 if required

Data Team

1

Obtain DCT Sign-off from Business

Data Team

2

Execute and Load and perform Transformation 

Data Team

3

Monitor the transformation progress and ensure performance and completion is within allowed timeframe

Data team

4

Review and Validate Error and Preload Reports

Data Team

5

Generate data load count.

Data team

6

Generate Load Files

Data Team

7

Log errors as defects, if any and address resolutions. Close defects.

Data team

8

Re-transform and re-validate the Pre-load reports if necessary.

Data team

9

Validate the transformed file as part of pre-load validation, raise data defects or provide the pre-load sign-off.

Business

10

Analyze and resolve any pre-load defects logged by business.

Data team

11

Repeat steps 7 to 10 if necessary

Data team

12

Proceed to pre-load validations

Data team

Apply first successful rule

If PROJ-PSPID start with RR* then capture in DCT.

If any WBS elements  PRPS-USER0 starts with IT then Z009

IF PROJ-ZINV = B4 Then Z011

IF PROJ-ZINV = B1, H1, or H2 Then Z013

IF PROJ-PSPID 4&5 Character of Project ID is /J: Then Z001

If PROJ-PSPID 4&5 Character of Project ID is /M: then Z002

f PROJ-PSPID 4&5 Character of Project ID is /C: then Z003

If no WBS elements is Capital, PRPS-IMPRF="" then Item type PRPS-Z010

Copy source to target

Copy from source, format YYYYMMDD

Copy from Source

Apply first successful rule only

If PROJ-PSPID start with R-then capture in DCT.

Investment Reason = H0 then Z009

IF PROJ-ZINV = B4 Then Z011

IF PROJ-ZINV = B1, B5, H1, or H2 Then Z013

IF PROJ-PSPID 4&5 Character of Project ID is /J: Then Z001

If PROJ-PSPID 4&5 Character of Project ID is /M: then Z002

f PROJ-PSPID 4&5 Character of Project ID is /C: then Z003

If no WBS elements is Capital, PRPS-IMPRF="" then Item type PRPS-Z010

Copy source to target

Copy from source, format YYYYMMDD

Copy from Source

Copy from source to target system

If Legacy Project ID field is empty then

Value Mapping: Currency From Company Code
Company Code Currency from T001-WAERS where BUKRS = Target Geography

If CREATE_CPROJECT is active then field must be set.

Select PS_TEMPLATE from  /RPM/PSPTIT_MAP using ITEM_TYPE

If CREATE_CPROJECT is active then field must be set.

Select OBL_TYPE from  /RPM/PSPTIT_MAP using ITEM_TYPE

A record for each Preceding decision point and one for the active decision point.

Decision Point Name from RPM/PHASE_T using ITEM_TYPE and DECISION_ID

Decision point start status for preceding decision points /RPM/DP_STATUS-END_STATUS = X for ITEM_TYPE and PHASE_ID

Decision point start status for active decision point /RPM/DP_STATUS-START_STATUS = X for ITEM_TYPE and PHASE_ID 

Value Mapping: Position Name from Position

Value Mapping: Old Position ID  to New Position ID

1

Ensure all the fields that require value mapping, as stipulated. Mapping tables, have the correct values mapped and imported into tool.

Data Team 

Conversion Accuracy

SyWay I2M Data Team to verify that all fields below meet pass the checks:

1. Mandatory Fields
2. Field and Value Mapping Correctness
3. Null Checks
4. Text Length Checks

Review Error Reports

Review and correct the errors.  Achieve a zero-error record count as much as possible. Raise defects for data remediated and requiring a correction in the source (DCT) data.

Verify Record Count

Business Data Owner/s to verify that the total number of relevant records from the DCT is equal to the total number of records in the Preload and Load Sheets.

Conversion Accuracy

Business Data Owner/s to verify that all the data in the load table/file is accurate as per endorsed transformation/mapping rules (and signed-off DCT data).

 Generate post load report if step 5 is validated

Business to validate the post load files as part of post-load validation, raise data defects or provide the post-load sign-off.

1073

Profit Centre

1019

Template Projects

Invalid Data

Invalid Portfolio

Validate Transformation Rules

Invalid Data

Invalid Bucket ID (Parent ID does not exist)

Validate DCT content

Verify Count

SyWay I2M Data Team to verify the record count created in target S/4 HANA by accessing post load reports or standard reports from S/4 HANA.

Verify Logs

Check if there is data that failed to load and perform the necessary actions (e.g. register as post load issue or attempt to load the record again, etc.).

Conversion Accuracy

Verify that the Portfolio Item in target S/4 HANA were loaded correctly via Standard Portfolio Item display and table /RPM/ITEM_D

Conversion Accuracy

Verify that the Project Definition in target were created correctly as per project template

Conversion Accuracy

Verify that the WBS Structure  in target were created correctly as per project template

Extract Item details from Item App in S/4 Hana

Extract Project Definitions from Project Definitions App in S/4 Hana,  to be same as Item count