| Status | Revision in Progress |
|---|---|
| Owner | |
| Stakeholders |
Purpose
The purpose of this document is to define the conversion approach to create WBS - CAPEX/OPEX Settlement Rule in S/4 HANA.
Settlement rule is a set of parameters that defines how costs are transferred from a project's sender WBS element to receivers, such as a General Ledger account, Cost Centre, Asset Under Construction, fixed Asset, Profitability Segment, Superior WBS element.
Conversion Scope
The scope of this document covers the approach for converting applicable active WBS - CAPEX/OPEX Settlement Rule from Legacy Source Systems into S/4HANA following the WBS - CAPEX/OPEX Settlement Rule Master Data Design Standard.
The data being sourced using DCT (Data Collection Template).
Relevancy criteria
The data from legacy system includes:
- Provision WBS (with project profile ZPS0005) - Settlement rule to B/S GL account.
The data from legacy system excludes:
- Capex WBS Settlement Rule for AUC generation - Rule generated automatically once Capex WBS (account assigned and having investment profile) is released and first settlement run is done.
- Recharged Project (with project profile ZPS0004) WBS - No settlement required
- Statistical Project (with project profile ZPS0003) WBS - Not applicable
Note: For below scenarios, settlement rule is generated automatically
- WBS Settlement Rule to PSG
- WBS Settlement Rule to Cost Centre ((Jira - ERP-315).)
- Settlement rule to superior WBS - (Pre-requisite SAP Note 211324 implemented)
List of source systems and approximate number of records
| Source | Scope | Source Approx No. of Records | Target System | Target Approx No. of Records |
|---|---|---|---|---|
| DCT | All Records | S/4HANA | TBD |
Additional Information
Multi-language Requirement
Not applicable
Document Management
Not applicable
Legal Requirement
Not applicable
Special Requirements
Not applicable
Target Design
The technical design of the target for this conversion approach.
| Table | Field | Data Element | Field Description | Data Type | Length | Requirement |
|---|---|---|---|---|---|---|
| COBRB | OBJNR | J_OBJNR | WBS element | CHAR | 22 | Mandatory |
| COBRB | KONTY | KONTY | Account Assignment Category | CHAR | 2 | Mandatory |
| COBRB | PROZS | BRGPROZS | Percent | DEC | 5 | Conditional |
| COBRB | BETRR | BETRR | Amount | CURR | 23 | Conditional |
| COBRB | PERBZ | PERBZ_LD | Settlement Type | CHAR | 3 | System Generated |
| COBRB | EXTNR | COBR_EXTNR | Distribution Rule No. | NUMC | 7 | System Generated |
| COBRB | SRSTRAT | SR_STRAT | Strategy | CHAR | 3 | System Generated |
| COBRB | GABPE | GABPE | From Period- Valid From Period | NUMC | 3 | Conditional |
| COBRB | GABJA | GABJA | From Fiscal Year- Valid From Year | NUMC | 4 | Conditional |
| COBRB | GBISJ | GBISJ | To Period- Valid To | NUMC | 4 | Conditional |
| COBRB | GBISP | GBISP | To Fiscal Year- Valid to Year | NUMC | 3 | Conditional |
| COBRA | APROF | APROF | Settlement Profile | CHAR | 6 | System Generated |
| COBRA | ABSCH | BRGABSCH | Allocation Structure for Settlement/Assessment | CHAR | 6 | System Generated |
| COBRB- | KOSTL | BRGKOSTL | Settlement Receiver- Cost Center | CHAR | 10 | System Generated |
| COBRB | PAOBJNR | RKEOBJNR | Settlement Receiver- Profitability Segment | CHAR | 10 | System Generated |
| COBRB | HKONT | SAKNR | Settlement Receiver- G/L Account | CHAR | 10 | Mandatory |
| COBRB | PS_PSP_PNR | PS_PSP_PNR | Work Breakdown Structure Element (WBS Element) | NUMC | 8 | System Generated |
| COBRB | EXTNR | COBR_EXTNR | Distribution Rule Number | NUMC | 3 | System Generated |
| COBRB | BWAER | BRGBWAER | Currency for the amount in the amount rule | CUKY | 5 | System Generated |
| COBRB | KOKRS | BRGKOKRS | Controlling Area of Receiver | CHAR | 4 | System Generated |
| COBRB | BUKRS | BUKRS | Company Code | CHAR | 4 | System Generated |
| COBRB | SRSTRAT | SR_STRAT | Strategy for automatic generation of settlement rules | CHAR | 3 | System Generated |
Data Cleansing
Data object WBS - Capex, Opex, Settlement Rule will be collected specifically for data migration.
| ID | Criticality | Error Message/Report Description | Rule | Output | Source System |
|---|---|---|---|---|---|
| Not applicable |
Conversion Process
The high-level process is represented by the diagram below:
Data Privacy and Sensitivity
Not applicableExtraction
The data is manually collected by the business directly in Syniti Migrate. This is to be conducted using DCT (Data Collection Template) in Syniti Migrate. The agreed Relevancy criteria is applied to the extracted records to identify the records that are applicable for the Target loads
Extraction Run Sheet
| Req # | Requirement Description | Team Responsible |
|---|---|---|
| 1 | Ensure DCT is collected | Data Team |
| 2 | Perform preliminary completeness check, data quality check. | Data Team |
| 3 | Raise issues as defects if Req # 1 to 2 are not met | Data Team |
| 4 | Repeat Req # 1 to 3 if required | Data Team |
Selection Screen
| Selection Ref Screen | Parameter Name | Selection Type | Requirement | Value to be entered/set |
|---|---|---|---|---|
| Not Applicable |
Data Collection Template (DCT)
Target Ready Data Collection Template will be created for WBS - Capex, Opex, Settlement Rule data with exception of some fields which require transformation as mentioned in the transformation rule.WBS - Capex, Opex, Settlement Rule DCT Rules
| Field Name | Field Description | Rule |
|---|---|---|
| OBJNR | WBS element | Sender WBS element that will have its costs settled. Settlement rule to G/L account: Provision WBS with project profile ZPS0005, WBS level PRPS-STUFE=2, Account assignment element PRPS-BELKZ = active It is a Required Field: Preload Check to be done to confirm that this is field in the Data Collection Template. |
| KONTY | Account Assignment Category | Account assignment category determine the type of settlement receiver type. G/L- G/L account - Account assignment category G/L specifies a receiver category of "G/L Account'. Rule - Provision WBS with project profile ZPS0005, WBS level PRPS-STUFE=2, Account assignment element PRPS-BELKZ = active It is a Required Field: Preload Check to be done to confirm that this is field in the Data Collection Template. Note: Account assignment category, CTR- Cost Center, PSG- Profitability Segment, WBS- WBS element are applicable for Automatic settlement rule |
| HKONT | Settlement Receiver- G/L Account | For account assignment category - G/L- G/L account -Provision WBS with project profile ZPS0005 as per rule defined above. It is a Required Field: Preload Check to be done to confirm that this is field in the Data Collection Template. |
| PROZS | Percent | This field specifies the percentage, at which costs collected in the sender object are distributed to the specified settlement receiver. Conditional field |
| BETRR | Amount | Fixed amount to be settled to settlement receiver. Conditional field |
| PERBZ | Settlement type | Settlement type determines whether costs are settled periodically or in a full settlement. G/L account, settlement type = FUL Full Settlement |
| GABPE | Valid From Period | Period value from which a distribution rule is applied to limit the validity duration of a distribution rule. Conditional field |
| GABJA | Valid From Year | Year value from which a distribution rule is applied to limit the validity duration of a distribution rule. Conditional field |
| GBISJ | To Period- Valid To | Period value up to which a distribution rule is applied to limit the validity duration of a distribution rule Conditional field |
| GBISP | To Fiscal Year- Valid to Year | Year value up to which a distribution rule is applied to limit the validity duration of a distribution rule. Conditional field |
| Instance | Instance where the WBS Settlement Rule is to be loaded. (Field required in DCT) |
WBS Automatically Settlement rule generated in S/4 Hana:
Report required to get the list of WBS as per the below rules:
Rule applicable for Settlement rule generated automatically in S/4 Hana with transaction code CJB1
a. Automatic Settlement rule to PSG - For WBS elements governed by project profile ZPS0001 with WBS Project type PRPS-PRART = 17, 26, 27, 37. 38. 40 and project project = zsp0002 with WBS project type = 39, with Account assignment element PRPS-BELKZ = active, PRPS-ZX01 OPEX flag active.
b. Automatic Settlement rule to Cost Centre - For WBS elements governed by project profile ZPS0001 with WBS Project type PRPS-PRART = 18 and project project = zsp0002 with WBS project type = 26, 27, 41, with Account assignment element PRPS-BELKZ = active, PRPS-ZX01 OPEX flag active.
Extraction Dependencies
No Dependencies for Extract
| Item # | Step Description | Team Responsible |
|---|---|---|
| Not applicable |
Transformation
The Target fields are mapped to the applicable Legacy field that will be its source, this is a 3-way activity involving the Business, Functional team and Data team. This identifies the transformation activity required to allow to make the data Target ready:
- Perform value mapping and data transformation rules.
- Legacy values are mapped to the to-be values (this could include a default value)
- Values are transformed according to the rules defined in
- Prepare target-ready data in the structure and format that is required for loading via prescribed Load Tool. This step also produces the load data ready for business to perform Pre-load Data Validation
Transformation Run Sheet
| Item # | Step Description | Team Responsible |
|---|---|---|
1 | Obtain DCT Sign-off from Business | Data Team |
2 | Execute and Load and perform Transformation | Data Team |
3 | Monitor the transformation progress and ensure performance and completion is within allowed timeframe | Data team |
4 | Review and Validate Error and Preload Reports | Data Team |
5 | Generate data load count. | Data team |
6 | Generate Load Files | Data Team |
7 | Log errors as defects, if any and address resolutions. Close defects. | Data team |
| 8 | Re-transform and re-validate the Pre-load reports if necessary. | Data team |
| 9 | Validate the transformed file as part of pre-load validation, raise data defects or provide the pre-load sign-off. | Business |
| 10 | Analyze and resolve any pre-load defects logged by business. | Data team |
| 11 | Repeat steps 7 to 10 if necessary | Data team |
| 12 | Proceed to pre-load validations | Data team |
Transformation Rules
| Rule # | Source system | Source Table | Source Field | Source Description | Target System | Target Table | Target Field | Target Description | Transformation Logic |
|---|---|---|---|---|---|---|---|---|---|
| 1 | DCT | COBRB | OBJNR | WBS element | S/4 Hana | COBRB | OBJNR | WBS element | Copy from source to target system |
| 2 | DCT | COBRB | KONTY | Account Assignment Category | S/4 Hana | COBRB | KONTY | Account Assignment Category | Copy from source to target system |
| 3 | DCT | COBRB | HKONT | Settlement Receiver | S/4 Hana | COBRB | HKONT | Settlement Receiver | Value Mapping: Old to new G/L Account for Account Assignment Category = G/L |
| 4 | DCT | COBRB | PROZS | Percent | S/4 Hana | COBRB | PROZS | Percent | Copy from source to target system |
| 5 | DCT | COBRB | BETRR | Amount | S/4 Hana | COBRB | BETRR | Amount | Copy from source to target system |
| 6 | DCT | COBRB | PERBZ | Settlement Type | S/4 Hana | COBRB | PERBZ | Settlement Type | Copy from source to target system |
| 7 | Distribution Rule No. | S/4 Hana | COBRB | EXTNR | Distribution Rule No. | System Generated | |||
| 8 | DCT | COBRB | GABPE | From Period- Valid From Period | S/4 Hana | COBRB | GABPE | From Period- Valid From Period | Copy from source to target system |
| 9 | DCT | COBRB | GABJA | From Fiscal Year- Valid From Year | S/4 Hana | COBRB | GABJA | From Fiscal Year- Valid From Year | Copy from source to target system |
| 10 | DCT | COBRB | GBISJ | To Period- Valid To | S/4 Hana | COBRB | GBISJ | To Period- Valid To | Copy from source to target system |
| 11 | DCT | COBRB | GBISP | To Fiscal Year- Valid to Year | S/4 Hana | COBRB | GBISP | To Fiscal Year- Valid to Year | Copy from source to target system |
| 12 | Settlement Profile | S/4 Hana | COBRA | APROF | Settlement Profile | Default from project profile | |||
| 13 | Allocation Structure for Settlement/Assessment | S/4 Hana | COBRA | ABSCH | Allocation Structure for Settlement/Assessment | Default from Settlement profile | |||
| 14 | Controlling area of receiver | S/4 Hana | COBRB | KOKRS | Controlling area of receiver | Default Value Mapping: Old to new controlling area | |||
| 15 | Company Code | S/4 Hana | COBRB | BUKRS | Company Code | Default Value Mapping: Old to new company code |
Transformation Mapping
| Mapping Table Name | Mapping Table Description |
|---|---|
| Controlling Area | Value Mapping: Old to New Controlling Area |
| Cost Centre | Value Mapping: Old to New Cost Centre |
| GL Account | Value Mapping: Old to New GL Account |
Transformation Dependencies
List the steps that need to occur before transformation can commence| Item # | Step Description | Team Responsible |
|---|---|---|
| Ensure all the fields that require value mapping, as stipulated. Mapping tables, have the correct values mapped and imported into tool. | Syway Data Team |
Pre-Load Validation
Project Team
Completeness
| Task | Action |
|---|---|
Verify Record Count | SyWay I2M Data Team to verify that the total number of relevant records from the DCT is equal to the total number of records in the Preload and Load Sheets. |
Accuracy
| Task | Action |
|---|---|
Conversion Accuracy | SyWay I2M Data Team to verify that all fields below meet pass the checks:
|
Review Error Reports | Review and correct the errors. Achieve a zero-error record count as much as possible. Raise defects for data remediated and requiring a correction in the source (DCT) data. |
Business
Completeness
| Task | Action |
|---|---|
Verify Record Count | Business Data Owner/s to verify that the total number of relevant records from the DCT is equal to the total number of records in the Preload and Load Sheets. |
Accuracy
| Task | Action |
|---|---|
Conversion Accuracy | Business Data Owner/s to verify that all the data in the load table/file is accurate as per endorsed transformation/mapping rules (and signed-off DCT data). |
Load
The load process includes:
- Execute the automated data load into target system using load tool or product the load file if the load must be done manually
- Once the data is loaded to the target system, it will be extracted and prepared for Post Load Data Validation
Load Run Sheet
| Item # | Step Description | Team Responsible |
|---|---|---|
1 | Load using transaction custom upload / custom fiori app | Data Team |
2 | Load 3 records for < > to validate if data is loaded successfully without errors | Data Team |
3 | Load 3 records for < > to validate if data is loaded successfully without errors | Data Team |
4 | Proceed with full load if steps 2 and 3 are validated | Data Team |
5 | Validate few records loaded by accessing | Data Team |
6 | Generate post load report if step 5 is validated | Data Team |
Load Phase and Dependencies
Configuration
| Item # | Configuration Item |
|---|---|
| 1 | Controlling Area |
| 2 | Operating Concern |
| 3 | Project Profile |
| 4 | Determine Strategy for Settlement Rule |
| 5 | Settlement Profile |
| 6 | Assign Strategy to Project Profile |
| 7 | Create Allocation Structure |
Conversion Objects
| Object # | Preceding Object Conversion Approach |
|---|---|
| 1067 | GL Operational |
| 1026 | WBS - Capex, Opex, Statistical |
Error Handling
| Error Type | Error Description | Action Taken |
|---|---|---|
| 1 | Receiver missing for distribution rule | Correct upload data, Enter the missing receiver |
| 2 | WBS element does not exist | Correct upload data, |
| 4 | G/L Account not in chart of account | Correct upload data |
Post-Load Validation
Project Team
Completeness
| Task | Action |
|---|---|
Verify Count | SyWay I2M Data Team to verify the record count created in target S/4 HANA by accessing post load reports from S/4 HANA. CNSETTLRULE - Project Settlement Rule |
Verify Logs | Check if there is data that failed to load and perform the necessary actions (e.g. register as post load issue or attempt to load the record again, etc.). |
Accuracy
| Task | Action |
|---|---|
Conversion Accuracy | Verify that the tables in target S/4 HANA were loaded correctly via report CNSETTLRULE - Project Settlement Rule |
Business
Completeness
| Task | Action |
|---|---|
| Verify Count | Extract data from PS report CNSETTLRULE - Project Settlement Rule in S/4 Hana |
Accuracy
| Task | Action |
|---|---|
| Verify Count | Extract data from PS report CNSETTLRULE - Project Settlement Rule in S/4 Hana |
Key Assumptions
- Master Data Standard is up to date as on the date of documenting this conversion approach and data load.
- WBS - Capex, Opex, Settlement Rule is in scope based on data design and any exception requested by business.