High- Level Specification

Parameter	Value
Application System	SAP S/4HANA - CUI instanceSAP S/4HANA - China instance SAP S/4HANA - Rest of World instance
Business Process Reference

Functional Overview

This functional specification defines the custom development required to automatically replicate specific PPM Item User Statuses to linked PS Project and WBS Element User Statuses.
The enhancement ensures that when an Item in PPM is updated to statuses: TECO/Cancelled, Closed/Cancelled or On Hold, the corresponding PS User Status is automatically set on the associated Project Definition.

Scope and Objectives

Standard PPM to PS integration (via DFM configuration) supports mapping PPM Item Status to PS System Status only.
Since Cancelled and On Hold are User Statuses in PS, standard functionality cannot be used, requiring custom development.

Assumptions

Dependencies

PPM item status configuration defined.

DFM configuration to synchronize PPM item status with SAP PS project system status.

SAP PS user statuses Cancelled and On Hold defined. 

Security, Integrity and Controls

Configuration Requirements

Language Requirements

Special Requirements

Design Rationale

Functional Requirements

1. Automatic Synchronization

When a user sets the Item Status in PPM to one of the below statuses:

• TECO/Cancelled 
• Closed/Cancelled
• On Hold

,The corresponding PS Project and its WBS Elements must automatically receive the corresponding PS User Status. 

PPM is the controlling application. Users must not manually adjust the PS status for these cases.

The solution must ensure aligned user statuses between PPM and PS at all times.

The update must occur:

• Immediately upon Item status change
• With error logging and alerting in case of failures

2. Reversibility

If the PPM status is changed from 

• TECO/Cancelled to TECO or Closed/Cancelled ==> 
• Closed/Cancelled to TECO/Cancelled ==>
• On Hold to Approved or TECO ==> 

Proposed Technology to Use

Data Source Considerations

Data Validation Considerations

Custom Tables

Master Data

Configuration Table

Selection Screen Enhancement

Processing Logic

Volumetrics

Performance Considerations

Error Handling

Testing

How to Test

Test Conditions and Expected Results

Test Considerations/Dependencies

Other Information

Development Details

Package

Enhancement Implementation

Other Development Objects

Appendix

Custom Authorization Group Naming Convention

This table is based on the Syensqo development standards document. It provides the naming conventions for authorization groups to associated with custom reports and tables to comply with security requirements.

See also

Change log