| Status | Revision in Progress |
|---|---|
| Owner | |
| Stakeholders |
Purpose
The purpose of this document is to define the conversion approach to create TM-Resources in S/4 HANA TM (Transportation Management).
Resources play a central role in planning and execution within SAP Transportation Management. The Transportation Resources represent Vehicles, Containers and Calendars. They are created as objects where to put the Freight Units. The combination of both results in a Freight Order or Freight Booking. Resources can have different capacity dimensions, can contain shifts, and are always assigned to a means of transport.
The data for TM resources in S/4 TM would need to be constructed in data collection template (DCT).
Conversion Scope
The scope of this document covers the approach for creating TM Resources in S/4HANA following the TM Resources Master Data Design Standard. This includes:
- Capturing and using the TM Resources data in data collection template (DCT).
- Applying transformation logic via Syniti to conform with the S/4 HANA data model.
- Loading the transformed data into SAP S/4 HANA while ensuring data integrity.
The data from legacy system includes:
- N/A (Manual data collection)
The data from legacy system excludes:
- N/A (Manual data collection)
| Source | Scope | Source Approx No. of Records | Target System | Target Approx No. of Records |
|---|---|---|---|---|
| DCT | Creation of TM Resources | TBD | S/4 HANA (TM) | TBD |
Additional Information
Multi-language Requirement
Location description will be made available in English.
Multi language is supported for locations. Login via a different language will show the description displayed in the logon language if the language key is maintained.
Document Management
Not Applicable.
Legal Requirement
Not Applicable.
Special Requirements
Not Applicable.
Target Design
The complete information of the key fields that hold the TM Resources information follows the Master Data Standard document.
The technical design of the target for this conversion approach.
| Table | Field | Data Element | Field Description | Data Type | Length | Requirement | Notes |
|---|---|---|---|---|---|---|---|
| /SAPAPO/RES_HEAD | NAME | NAME | Name of Resource | CHAR | 40 | Mandatory | |
| /SCMB/RESTMSHD | RES_CLASS | RES_CLASS | Resource Class | NUMC | 2 | Mandatory | |
| /SAPAPO/RES_HEAD | TYPE | TYPE | Resource Type | NUMC | 2 | Mandatory | |
| /SAPAPO/RES_TXT | TEXT | TEXT | Resource Description | CHAR | 60 | Mandatory | |
| /SAPAPO/RES_HEAD | TRATY | TRATY | Means of Transport | CHAR | 10 | Mandatory | |
| /SAPAPO/RES_HEAD | TZONE | TZONE | Time Zone | CHAR | 6 | Mandatory | |
| /SAPAPO/RES_HEAD | DIMENSION | DIMENSION | Continuous Dimension | CHAR | 6 | Mandatory | Max amount dimension per vehicle or container. Mass, Volume etc |
| /SAPAPO/RES_HEAD | NOINDIVRES | NOINDIVRES | Capacity | NUM | 13,3 | Mandatory | Max amount value per vehicle or container. Provided by Carrier. |
| /SAPAPO/RES_HEAD | NOINDIVRES_UNIT | NOINDIVRES_UNIT | Unit | CHAR | 3 | Mandatory | Max amount unit per vehicle or container. Provided by Carrier. |
| /SAPAPO/RES_HEAD | CALENDAR | CALENDAR | Factory Calendar | CHAR | 2 | Mandatory | |
| /SCMB/RESTMSHD | VALID_FROM | VALID_FROM | Valid from date | NUM (DATE) | 15 | Conditional | Validity from Date for the resource (This determines if the vehicle is used for Syensqo for this validity from date ) |
| /SCMB/RESTMSHD | VALID_TO | VALID_TO | Valid to date | NUM (DATE) | 15 | Conditional | Validity to Date for the resource (This determines if the vehicle is used for Syensqo for this validity To date ) |
| /SCMB/RESTMSHD | EQUITYPE | EQUITYPE | Equipment Group | CHAR | 3 | Conditional | Equipment group represents the groups of Equipment Types. In Road is TRK and in Ocean is CN for example. Inside those Equipment Groups we will have a list of available Equipment Types |
| /SCMB/RESTMSHD | EQUISZTP | EQUISZTP | Equipment Type | CHAR | 10 | Conditional | Equipment type would represent the type of truck or the type of container |
| /SCMB/RESTMSHD | EXT_TTYPE_FLG | EXT_TTYPE_FLG | Multiresource | CHAR | 1 | Conditional | This would be checked to show the unlimited use of resources Latest rule (11/11/25) - If Resource type = 09 Vehicle, this indicator should be checked (automatically or on save) in the DCT if Number of Individual resources field is populated/not blank |
| /SCMB/RESTMSHD | EXT_TTYPE_NUM | EXT_TTYPE_NUM | Number of Individual Resources | NUMC | 4 | Conditional |
Data Cleansing
TM Resources data will be populated directly in the Data Collection Template (DCT).
| ID | Criticality | Error Message/Report Description | Rule | Output | Source System |
|---|---|---|---|---|---|
Conversion Process
The high-level process is represented by the diagram below:
Please note that the data may have to be loaded in multiple target systems (US instance, China instance and RoW).
Data Privacy and Sensitivity
Extraction
The data does not exist (or cannot be converted from its current state). The data is manually collected by the business directly in Syniti Migrate. This is to be conducted using DCT (Data Collection Template) in Syniti Migrate.
The agreed Relevancy criteria is applied to the extracted records to identify the records that are applicable for the Target loads
Extraction Run Sheet
| Req # | Requirement Description | Team Responsible |
|---|---|---|
| 1 | Data is populated in the DCT or uploaded from downloaded Excel template | Data owner (Business) |
| 2 | If the data is uploaded to DCT in bulk via excel template, any upload errors need to be reviewed and corrected | Data owner (Business), Syniti/ Data Team |
| 3 | The data which has passed validation checks in DCT will be used for transformation/further processing | Syniti |
Selection Screen
| Selection Ref Screen | Parameter Name | Selection Type | Requirement | Value to be entered/set |
|---|---|---|---|---|
Data Collection Template (DCT)
A Target Ready Data Collection Template will be created for the required data, except for fields that need transformation as per the defined transformation rules. It will follow the format required by the target S/4HANA TM Resources.Please find below the DCT details.
DCT Rules
Please refer to the above Google sheet for the DCT rules.
| Field Name | Field Description | Rule |
|---|---|---|
Extraction Dependencies
Not applicable.
| Item # | Step Description | Team Responsible |
|---|---|---|
Transformation
The Target fields are mapped to the applicable Legacy field that will be its source, this is a 3-way activity involving the Business, Functional team and Data team. This identifies the transformation activity required to allow Syniti platform to make the data Target ready:
- Perform value mapping and data transformation rules.
- Legacy values are mapped to the to-be values (this could include a default value)
- Values are transformed according to the rules defined in Syniti platform
- Prepare target-ready data in the structure and format that is required for loading via prescribed Load Tool. This step also produces the load data ready for business to perform Pre-load Data Validation
Transformation Run Sheet
| Item # | Step Description | Team Responsible |
|---|---|---|
| 1 | Capture the data for TM Resources in DCT. Review and correct any errors if bulk uploading data via downloaded excel DCT template. | Business team |
| 2 | Ensure the mapping tables which are needed during transformation have been reviewed and signed off by business. | Business team, Data Team (SCM) |
| 3 | Obtain DCT Sign-off from Business | Data Team (SCM) |
| 4 | Generate Pre-Load reports | Data Team (Syniti) |
| 5 | Review and Validate Error and Preload Reports | Data Team (SCM) |
| 6 | Log errors as defects, if any and address resolutions. | Data Team (SCM) |
| 7 | Re-transform and re-validate the Pre-load reports if necessary. | Data Team (SCM), Data Team (Syniti) |
| 8 | Obtain preload validation sign-off from Business | Business + Functional (SCM) + Data Team (SCM) |
| 9 | Generate Load Files | Data Team (Syniti) |
Transformation Rules
Please check the attached file for the complete source-to-target field mapping, validation checks and proposed error messages. The validation checks list is not exhaustive and may change over time as the design and configuration of the system evolves.
| Rule # | Source system | Source Table | Source Field | Source Description | Target System | Target Table | Target Field | Target Description | Transformation Logic | Notes |
|---|---|---|---|---|---|---|---|---|---|---|
| 1195-001 | DCT | SAP S/4 HANA | /SAPAPO/RES_HEAD | NAME | Name of Resource | |||||
| DCT | SAP S/4 HANA | /SCMB/RESTMSHD | RES_CLASS | Resource Class | ||||||
| DCT | SAP S/4 HANA | /SAPAPO/RES_HEAD | TYPE | Resource Type | ||||||
| DCT | SAP S/4 HANA | /SAPAPO/RES_TXT | TEXT | Resource Description | ||||||
| DCT | SAP S/4 HANA | /SAPAPO/RES_HEAD | TRATY | Means of Transport | ||||||
| DCT | SAP S/4 HANA | /SAPAPO/RES_HEAD | TZONE | Time Zone | ||||||
| DCT | SAP S/4 HANA | /SAPAPO/RES_HEAD | DIMENSION | Continuous Dimension | ||||||
| DCT | SAP S/4 HANA | /SAPAPO/RES_HEAD | NOINDIVRES | Capacity | ||||||
| DCT | SAP S/4 HANA | /SAPAPO/RES_HEAD | NOINDIVRES_UNIT | Unit | ||||||
| DCT | SAP S/4 HANA | /SAPAPO/RES_HEAD | CALENDAR | Factory Calendar | ||||||
| DCT | SAP S/4 HANA | /SCMB/RESTMSHD | VALID_FROM | Valid from date | ||||||
| DCT | SAP S/4 HANA | /SCMB/RESTMSHD | VALID_TO | Valid to date | ||||||
| DCT | SAP S/4 HANA | /SCMB/RESTMSHD | EQUITYPE | Equipment Group | ||||||
| DCT | SAP S/4 HANA | /SCMB/RESTMSHD | EQUISZTP | Equipment Type | ||||||
| DCT | SAP S/4 HANA | /SCMB/RESTMSHD | EXT_TTYPE_FLG | Multiresource | ||||||
| DCT | SAP S/4 HANA | /SCMB/RESTMSHD | EXT_TTYPE_NUM | Number of Individual Resources |
List of Custom Target Reports for this object is maintained here: Conversion Specification - Custom Reports Register.
Transformation Mapping
| Mapping Table Name | Mapping Table Description |
|---|---|
Transformation Dependencies
List the steps that need to occur before transformation can commence| Item # | Step Description | Team Responsible |
|---|---|---|
| 1 | Ensure DCT tables completeness | Data Team (SCM) |
| 2 | Value Mappings are according to the latest design | Functional Team (SCM) + Data Team (SCM) |
| 3 | SAP Transportation management configuration for TM Resources is complete | Functional Team (SCM) + Data Team (SCM) |
Pre-Load Validation
Project Team
Completeness
| Task | Action |
|---|---|
| Check Values | Validate the pre-load data confirming the values are aligned with target system format |
| Validate template structure and required field population | Ensure mandatory fields like Resource type, Name, Class, Description, Means of Transport, Time zone, Continuous dimension, Capacity, Unit, Factory calendar are filled |
| Verify Record Count | SCM Data Team to verify that the total number of relevant records from the DCT is equal to the total number of records in the Preload and Load Sheets. |
Accuracy
| Task | Action |
|---|---|
| Conversion Accuracy | SCM Data Team to verify that all fields below meet pass the checks:
|
| Perform format validation (date, currency, decimal separators) | Standardize format to match SAP accepted input (e.g., YYYYMMDD for dates) |
| Review Error Reports | Review and correct the errors. Achieve a zero-error record count as much as possible. Raise defects for data remediated and requiring a correction in the source data. |
| Conduct dry runs using LTMC or BAPIs and review logs | Analyze load results and correct format or conversion errors |
Business
Completeness
| Task | Action |
|---|---|
| Verify Record Count | Business Data Owner/s to verify that the total number of relevant records from the the DCT is equal to the total number of records in the Preload validation file. |
Accuracy
| Task | Action |
|---|---|
| Conversion Accuracy | Business Data Owner/s to verify that all the data in the preload validation file is accurate as per endorsed transformation/mapping rules (and signed-off DCT data). Review error reports in tool for any mismatch or missing transformed values. |
Load
The load process includes:
- Execute the automated data load into target system using load tool or produce the load file if the load must be done manually
- Once the data is loaded to the target system, it will be extracted and prepared for Post Load Data Validation with side by side check of each fields in scope of the objects with fields to be displayed as XXXX_DCT, XXXX_S4HANA, XXXX_MATCH ( As TRUE or FALSE) with an additional column denoting fields not matching and status of loading in S/4HANA as LOADED_IN_S4HANA ( As TRUE or FALSE)
The following options will need to be explored during data migration build to select the best possible solution:
i)Function_Loader_Inlay program or
ii) /scmtms/rescp ('Copy from template' transaction) or
ii) Custom Migration Cockpit Object (LTMOM).
The load file format can be finalized when development system is available.
BAPI: BAPI_RSSRVSCMB_SAVEMULTI2
Load Run Sheet
| Item # | Step Description | Team Responsible |
|---|---|---|
| 1 | Ensure the load tools are transported into the correct system/instance. | Data Team (SCM) |
| 2 | Ensure Pre-load sign-offs are obtained. | Data Team (SCM) |
| 3 | Execute upload of TM Resources using the chosen load method | Data Team (SCM) |
| 4 | Validate few records loaded by accessing standard transactions from S/4HNA E.g. Fiori app 'Define Resource'. | Data Team (SCM) |
| 5 | Generate the post load reports in tool. | Data Team (SCM), Data Team (Syniti) |
| 6 | Log errors as defects, if any and address resolutions. Close defects. | Data Team (SCM) |
| 7 | Resolve defects by reupload and re-generate post load reports if necessary. | Data Team (SCM), Data Team (Syniti) |
| 8 | Business to validate the post load files as part of post-load validation, raise data defects or provide the post-load sign-off. | Business team |
| 9 | Repeat steps 5 to 7 if necessary. | Data Team (SCM), Data Team (Syniti) |
Load Phase and Dependencies
TM Resources data will be loaded in the pre-cutover window.
Configuration
| Item # | Configuration Item |
|---|---|
| 1 | SAP Transportation management configuration Resource class (Table: /SCMB/C_RESCLS) Means of Transport (Table: /SAPAPO/TRTYPE) Factory calendar (Table: TFACD) Equipment group (Table: /SCMB/EQUI_TYPE) Equipment type (Table: /SCMB/EQUI_CODE) |
| 2 | T002 - Language Keys |
Conversion Objects
| Object # | Preceding Object Conversion Approach |
|---|---|
| N/A | |
Error Handling
As part of the TM Resources data load to S/4HANA using the Syniti data migration tool, various data quality, configuration, and technical challenges may arise.
The following table outlines the most commonly observed error types during data load, and the corrective actions typically taken to resolve them. This helps ensure consistency in issue handling, improves traceability during cutover, and supports smooth end-to-end execution of the TM Resources load.
| Error Type | Error Description | Action Taken |
|---|---|---|
| Configuration | Invalid or missing Resource class, Means of Transport, Factory calendar, Equipment group and Equipment type | Engage Functional team to expedite and fix the error in the system |
| Formatting Errors | One or more key fields are incorrectly formatted | Ensure formatting is done correctly |
| Authorization Errors | Lack of access to execute load in target client/system | Raised access request; obtained necessary authorizations |
| Transformation Miss | Required transformation logic not applied before load | Re-applied transformation rules and revalidated source-target mapping |
| Technical Load Failure | File not processed due to syntax/format error or system issue | Reviewed logs; regenerated file; re-executed load after resolving issue |
Post-Load Validation
Project Team
Completeness
| Task | Action |
|---|---|
| Run Fiori app/tcode to check loaded data in SAP | Run Fiori app 'Define Resource' to check if data has been loaded |
| Compare uploaded data against source file values | Use Custom reconciliation tools e.g. SQL Server or Excel based comparison tools to validate the number of records loaded against the load file record volume |
| Check for load errors in load tool | Review custom load tool or Legacy Transfer Migration Cockpit LTMC logs for any failures |
Accuracy
| Task | Action |
|---|---|
| Compare uploaded data against source file values | Use automated postload validation report or standard reports from S/4 HANA to validate field by field value match across all loaded records |
Business
Completeness
| Task | Action |
|---|---|
| Verify Count | Download Postload validation reports from Syniti and verify that the record count loaded in the target S/4 HANA is the same count as of the endorsed load file. |
| Review loaded Default routes | Access the S/4HANA system (via Fiori app Define Resource) to view loaded TM Resources |
Accuracy
| Task | Action |
|---|---|
| Compare Against Approved Load File | Cross-check data in S/4HANA against the final business-approved load file used for migration |
| Validate Accuracy of Converted/Transformed Data | Review any transformed fields for correctness |
| Log and Report Discrepancies | Use provided discrepancy log format or defect management tool to report any findings |
Key Assumptions
- Master Data Standard is up to date as on the date of documenting this conversion approach and data load.
- TM Resources is in scope based on data design and any exception requested by business.
- Data entries in DCT are target-ready data unless a specific transformation rule is stated for that field in the transformation rules.
- The list of validation checks in transformation section is not exhaustive and may change over time as the design and configuration of the system evolves.