| Status | DECIDED |
| Owner | |
| Stakeholders |
Decision: xxx
Decision made by: ievgen.bezkorovainyi-ext@syensqo.com ; STINCHCOMBE, Sam ; paul.anton@syensqo.com; TRIFFAUX, Eric
Date:
Issue
Objective: Deploy a Microsoft Teams Room solution that is fast to implement, fully maintainable, and aligned with a long‑term global standard.
reuse existing meeting room equipment when possible.
- Reliable and easy‑to‑support setup
- Avoid exotic or non-standard hardware
- Ensure full lifecycle control (updates, security, compliance)
Recommendation
Option 1: M365 Native backup
Background & Context
Syensqo is using mainly Logitech meeting room equipments connected to google meeting meeting room ecosystem.
Assumptions
Constraints
- reuse existing meeting room equipment
- Reliable and easy‑to‑support setup
- Avoid exotic or non-standard hardware
- Ensure full lifecycle control (updates, security, compliance)
- Natively compatible with M365 and Teams meeting room ecosystem
- Can be controlled by Teams, and potentially Intune, Entra
Impacts
Options considered
Option 1: Appliance like Yealink or bose
Option 2: Android based
Option 3: Windows Based
New hardware in appliance Teams ready mode like Bose
BOSE Setup (non-standard) – Low cost but high technical risk
Logitech Rally Bar (Appliance mode) – Familiar but limited; harder long-term governance
Standardized MTR Setup (Rally Bar + NUC/OptiPlex, Teams Rooms on Windows) – Full control and scalable design
Evaluation
Option 1: M365 Native Backup
| Feature | OneDrive | SharePoint | Exchange Online |
| Retention period | 1 year | 1 year | 1 year |
| Recovery points | - Every 10 minutes for the past 2 weeks - Weekly snapshots for weeks 2–52 prior | - Every 10 minutes for the past 2 weeks - Weekly snapshots for weeks 2–52 prior | - Every 10 minutes for the past 52 weeks |
| Backup granularity | OneDrive account | SharePoint site | Exchange user account |
| Restore granularity | - OneDrive accounts - Files restorable via versions (coming soon) | - SharePoint sites - Files restorable via versions (coming soon) | - Mail/Contacts/Calendar/Task items |
| Restore options | - Location: Same or new URL - OneDrive restore: Rolls back to the state at the prior point in time, overwriting all content and metadata since then - File version restore: Rolls forward the file to the prior state, but retains prior versions | - Location: Same or new URL - Full site restore: Rolls back to the state at the prior point in time, overwriting all content and metadata since then - File version restore: Rolls forward the file to the prior state, but retains prior versions | - Location: Same or new folder within user’s mailbox - Full and item-level mailbox restores: Only modified/deleted items from prior point in time |
| Restore speeds (RTO) | Up to 1,000 average-sized OneDrive accounts at a rate of up to 1–3 TB per hour | Up to 1,000 average-sized sites at a rate of up to 1–3 TB per hour | Up to 1,000 average-sized mailboxes at a rate of up to 1–3 TB per hour |
| Auditability | Actions fully auditable | Actions fully auditable | Actions fully auditable |
| Geographic residency | Physically redundant & geographically replicated Honors tenant’s geographic residency requirements | Physically redundant & geographically replicated Honors tenant’s geographic residency requirements | Physically redundant & geographically replicated Honors tenant’s geographic residency requirements |
Option 2: 3rd Party Backup (Veeam)
Feature | OneDrive (Veeam) | SharePoint (Veeam) | Exchange Online (Veeam) |
| Retention period | Customizable (unlimited, as defined by your policy and storage) | Customizable (unlimited, as defined by your policy and storage) | Customizable (unlimited, as defined by your policy and storage) |
| Recovery points | As often as every 5 minutes (configurable) | As often as every 5 minutes (configurable) | As often as every 5 minutes (configurable) |
| Backup granularity | Per user, per file, per folder, or entire OneDrive account | Per site, per library, per document, or entire SharePoint site | Per mailbox, per folder, per item, or entire mailbox |
| Restore granularity | Individual files, folders, or entire OneDrive account | Individual documents, libraries, sites, or entire SharePoint site | Individual emails, contacts, calendar items, tasks, folders, or entire mailbox |
| Restore options | - Restore to original or alternate OneDrive - Download files - Export as ZIP - Advanced search/eDiscovery | - Restore to original or alternate SharePoint site - Download documents - Export as ZIP - Advanced search/eDiscovery | - Restore to original or alternate mailbox/folder - Export as PST, MSG, EML - Advanced search/eDiscovery |
| Restore speeds (RTO) | Fast, scalable, and dependent on your infrastructure; supports bulk and item-level restores | Fast, scalable, and dependent on your infrastructure; supports bulk and item-level restores | Fast, scalable, and dependent on your infrastructure; supports bulk and item-level restores |
| Auditability | All backup and restore actions fully auditable; detailed logs and reporting | All backup and restore actions fully auditable; detailed logs and reporting | All backup and restore actions fully auditable; detailed logs and reporting |
| Geographic residency | Data stored in your chosen location (on-premises, cloud, or hybrid); supports compliance requirements | Data stored in your chosen location (on-premises, cloud, or hybrid); supports compliance requirements | Data stored in your chosen location (on-premises, cloud, or hybrid); supports compliance requirements |
See also
The following section describes relevant documentation:
Description | Repository | ||