Tasks to be completed when documenting an operation (from creation to publication)

 1. Enter the Title of the operation / page

2. Add the following Labels : 

1. • Scope of applicability: ww, country_accounting 

• • Country or group of countries (if applicable): belux, china, france, italy, lam, nam, uk_ie, bulgaria, dach, netherlands, iberia, poland, latvia, australia, india, japan, south_korea, thailand, singapore, new_zealand, emea_transversal, apac_transversal

• • Unit and Domain according to the List of labels to be used in the Finance Service Line space

    • E.g. 1: WW Operation in Financial Accounting under domain "Central Finance Processes & Compliance":
      
      • Labels to be used: ww, financial_accounting, central_fin_proc_compliance
        
        
    • E.g. 2: France Operation in Financial Accounting:
      • Labels to be used: country_accounting, france, financial_accounting
        (for country operations, the Domain is always country_accounting)

3. Fill in all fields as described above

4. Name the title of each section using OPD methodology naming convention - Infinitive verb without the “to”, mainly action verb...something) - " I do something..."

5. Once the description of the operation is completed, ensure it is approved and published by launching the SBS-Finance approval workflow 

In Z1K_Reconciliation we can enter directly inside of the documents by clicking in 1 of the documents below, depending on what we want to see:

In a general way, we might have several issues:

FI posting without COPA posting

• CO objects (cost centers, orders, WBS elements) not completely settled.
• Process order confirmations reversed on a different period with a different standard price.
• Deliveries shipped but not billed.
• Sales invoices not released to accounting (VFX3).
• Returns: product returned to stock without credit memo or with a credit memo w/o quantity.
• Direct trading: receipt without billing.

COPA posting without FI posting 

• Direct manual posting in COPA only (document type Z).
• Direct trading: billing without goods receipt.
• Returns: credit memo issued without movement type 45X.

Variance between the amount posted in FI and the amount posted in COPA for the same operation.

• New material: calculation of the first standard price after some deliveries or production.
• Release of new standard cost of the material between delivery and billing on the month of the delivery.
• Variance rounding up.
• Return: movements 651 and 45X entered on different periods than credit memo.
• Qualification Delayed & Eco Services: Shipped material code different from billed material code. When there is a difference between standard costs of the material codes involved.
• Deletion of a standard cost and recalculation of a new one between shipment and billing.

After performing the relevant checks and analyzing origins of differences, it is necessary to apply the appropriate corrections, according to this file. The corrections can be done via FI (this is the primary option that should be used almost everytime) or via COPA (in exceptional situations only), according to the type of difference.

A check by plant/material can be done after corrections have been applied.

At the end of the analysis and correction process, the gap should be equal or near 0.

After performing the relevant checks and analyzing origins of differences, it is necessary to apply the appropriate corrections, according to this file. The corrections can be done via FI (this is the primary option that should be used almost everytime) or via COPA (in exceptional situations only), according to the type of difference.

A check by plant/material can be done after corrections have been applied.

At the end of the analysis and correction process, the gap should be equal or near 0.