Why is this important?

Position management is key:

  • To start a recruiting process, internal or external
  • To assign new joiners or internal movers their ‘seat’ in our Organization structure
  • To reflect our Business Organization’s evolution

The correct and timely creation / maintenance of positions ensures a proper functioning of all HR processes and an org chart that provides a correct view of the organization.

Create a Position

Before beginning

  • Not a Manager Yet?
    If this is your first time hiring a team member and you are not currently in a management role, your manager will need to create the position on your behalf.
  • Review the Manager Checklist:
    Before proceeding with position creation, ensure that you have thoroughly reviewed and completed the Manager Checklist

To create a position follow the step-by-step guide below:


Useful Links
Video Tutorial



Why is this important?

Position management is key:

  • To start a recruiting process, internal or external
  • To assign new joiners or internal movers their ‘seat’ in our Organization structure
  • To reflect our Business Organization’s evolution

The correct and timely creation / maintenance of positions ensures a proper functioning of all HR processes and an org chart that provides a correct view of the organization.

Modify a Position

Why modify positions?

Be aware that when you modify the details of a position currently assigned to an employee, the changes will also apply to its incumbent. For example, changing the cost center of the position will update the employee’s cost center.

A position is modified

  • To correct or update the position name, position grade, job function/code, or the cost center
  • To set the position “To be recruited” when the current incumbent is leaving, and you want to mark the position as open for internal or external recruitment
  • You must never change the Business Unit, Company, or Location Group in the position when it’s assigned: this should be treated via a new position creation first and Recruitment process started. 
  • To perform an internal move/transfer

Note: If you require an FTE (percentage/capacity of utilization) change for an employee (e.g. part-time employee that will start being full-time) please open a ticket through Service ONE.


To modify a position follow the step-by-step guide below:



Why is this important?

Position management is key:

  • To start a recruiting process, internal or external
  • To assign new joiners or internal movers their ‘seat’ in our Organization structure
  • To reflect our Business Organization’s evolution

The correct and timely creation / maintenance of positions ensures a proper functioning of all HR processes and an org chart that provides a correct view of the organization.

Manage Position Approval Workflow

If you are a Manager from time to time you will be required to take & record a decision in My HR Services system regarding employees in your organization, e.g., at times of promotions, transfers, or salary increase requests.


Manage Position Approval Workflow follow the step-by-step guide below: