General presentation

Objective of the application

This application extract the forecasts from tool DynaSys prepared in dedicated DynaSys tables :

view EXP_FORE_DR_BW for dynamic forecasts to provide reporting Demand Review (DR) / Sales Follow-up
view EXP_FORE_BW for monthly snapshots to provide reporting Forecast Accuracy

.Tool Leader + IT leader of the application: Vendula Siamska / Diogo Paiva based in Lisbon

Usage information

History

Roles & Access

Roles and access

Role Id

Role Title

Explanation

ZR_RCS_CA_M52

DP - Demand Planning

Role Menu Dynasys

Currently (Nov 2016), only 2 queries published in this role

ZBI_RCS_DP_A02

Demand Planning - Dynasys

Role utilisateur Dynasys

Authorization object ZBI_DPS

gives access to Application Area IA_DPS_DYNASYS
authorization limited on GBU (CPFCTR1_2) (in WBP since 14/03/2017)

ZBI_RCS_DP_A03

Demand Planning - Dynasys Keyuser

Authorization object ZBI_DPS_K

gives access to transaction ZMAINT_MATPLANT + ZMAINT_MATVENDOR
gives access to Application Area IA_DPS_DYNASYS
authorization limited on GBU (CPFCTR1_2) (in WBP since 14/03/2017)

See also file maintained by Authorization team : BW Catalog of Roles / link: https://drive.google.com/open?id=10GEfKYqrT1eeTO_uHYAheL1GX7L5y_pvH0KQU64qh5I

Authorization objects

List of autorisation objects mandatory for the application.

Authorization object	Explanation
GBU (CPFCTR1_2)	ZR_*_CA_P05

Dataflow overview

DynaSys source view used

DynaSys View	MasterData/Transactionnal	Content	Comments
EXP_DP_SHIPTO_BW	MD
EXP_DFU_DR_BW	MD
EXP_SHIPTO_DC_SR_MANUAL_BW	MD
EXP_MATSHIPTO_BW	MD
EXP_SF_CRM_BW	MD
EXP_DC_BU_BW	MD		Not used in Reporting but Interface part
EXP_FORE_BW	Transac	data for Forecast Accuracy (including Gross History)	All GBU except CM
EXP_FORE_DR_BW	Transac	data for Demand Review	All GBU except CM
SYS_TIMESTAMP	System
EXP_SAP_PROG_BW	MD	Program/Market Assignement	CM (Aero)
EXP_MAIN_SPEC_BW	MD	Main Spec Assignment	CM (Aero)
EXP_AERO_SKY_BW	MD	Skyline by Program/Month	CM (Aero)
EXP_SHIPTO_INFO_BW	MD	Ship-to info (RCS+BAAN)	CM (Aero)
EXP_MATERIAL_BAAN_BW	MD	BAAN Material info	CM (Aero) Temporary
EXP_AERO_BW	Transac	data for Forecast Accuracy (including Gross History)	CM (Aero)
EXP_AERO_DR_BW	Transac	data for Demand Review (including Gross History)	CM (Aero)

Functional and Technical rules on Workbench + Reporting

Rules & Explanations

IECRA determination (implemented since 13/11/2017)

RCS notion, IECRA is only determined for RCS records.

Retrieve the division (0DIVISION) from material (C_MATNR2)
Get IECRA (0G_CWWE01) from masterdata C_CDSA which is distribution channel (0DISTR_CHAN) compounds with division (0DIVISION).

Determination done at Business Level (EndRoutine)

BU (C_DYN_010) / GBU (CPFCTR1_2) determination

Both BU and GBU are determined at Business Level (EndRoutine) by reading mastersdata C_DYN_005 / Material with System Extension.

The link Material / BU is given by DynaSys interface part : DSO DBDYN02.

The link BU/GBU is given by C_SUBACT2 / Sub-Activity 2

BU = ERP Group of activities (C_PFCTR2)

GBU = BFC Global Business Unit (CPFCTR1_2)

Rule for RCS records was changed the 13/11/2017 (item #58). BU/GBU is now determined reading IECRA (0G_CWWE01)

Sold-to (C_SOLDID) determination

The Sold-to is determined at Business Level (EndRoutine) by reading mastersdata C_DYN_014 / Ship-to with System Extension.

The link Ship-to / Sold-to is given by DynaSys (table EXP_DP_SHIPTO) and stored daily in masterdata C_DYN_014.

Commercial Product (C_PROD) determination

The commercial product is needed to be able to use attributs of masterdata C_GBR14 / GBR: Customer end-use Mat Grp (Ship-to)

The commercial product is determined by reading masterdata C_MATNR2 / Material

Sales Office (C_SAL_OFF) / Sales Document Type (C_DOCTYP2) / Company Code (C_COMPCDE) determination

Sales Office, Sales Document Type, Company code can not be determined for DynaSys, they are set by constant DYN because axis are needed in reporting Sales Follow-up.

Caution Sales Office is autorization relevant for Sales Reporting (Obas, Global Sales), it has been added in Application role, auhorization object ZBI_SD

Company Code also, it will be added ( item #39)

End of Month View (C_FCSTMTH)

For daily dynamic flow, it corresponds to current month/year

For snapshot flow, it corresponds to previous month of the snapshot

date of the SnapShot

End of Month View

(C_FCSTMTH)

6th of May 2018

04.2018

6th of May 2018

11.2018

In case of a manual reload the value can be changed by using Global Filter

Concerned Period (C_FCGMTH)

For daily dynamic flow, it is set with 'M' (mean view of the month 0CALMONTH

For snapshot flow, it is calculated :

1) If period (0CALMONTH) = end of month view (C_FCSTMTH) => Concerned Period (C_FCGMTH) is set to 'M' means value of the month

2) If period (0CALMONTH) < end of month view (C_FCSTMTH) => Concerned Period (C_FCGMTH) is set to 'N/A' means Not Applicable, SnapShot done after period

3) If period (0CALMONTH) > end of month view (C_FCSTMTH) =>

a) compute NB Month = (period (0CALMONTH) - end of month view (C_FCSTMTH) ) - 1

b) if NB Month between -999 and -1 => concatenate 'M' with NB Month into Concerned Period (C_FCGMTH)

else Concerned Period (C_FCGMTH) is set to 'N/A'

Caution : Concern period M-1 does not exists.

Concern period M for Forecast is considered as M-1 in BW queries.

Examples:

date of the SnapShot	End of Month View (C_FCSTMTH)	Calendar Year/Month (0CALMONTH)	Concerned Period (Flag) (C_FLGMTH)
6th of August 2017	07.2017	07.2017	M
6th of August 2017	07.2017	08.2017	M-2
6th of August 2017	07.2017	02.2019	M-20
6th of August 2017	07.2017	08.2016	N/A

Dependencies with other applications

Data loadings

Process Chains

Process Chain	Code	Type	Frequency	Comments
DPS Dynasys: META - M - 6.Reporting DynaSys (Snapshots)	PC_DPS_DYNASYS_09	MAIN	Monthly, the 6th of the month at 6am Whole chain last around 10 minutes (07/10/2016)	Based on Table EXP_FORE (daily update, by 1.45am even if BW loading is monthly) The SnapShot month (End of Month View/C_FCSTMTH) is automatically set to previous month. Global filter variable (C_GLBFILT) DPS/PHOTO_MTH can be used to fix another SnapShot month. Caution : do not launch this chain several times a month without cleaning previous loadings Info : started at 3am changed to 6am on DynaSys Team request (07/07/2017). EXP_FORE was not ready at 3am due to longer treatments on DynaSys side
DPS Dynasys: META - D - 6.Reporting DynaSys (Dynamic KPIs)	PC_DPS_DYNASYS_15	MAIN	4 times a day Whole chain last arount 15 minutes (17/11/2016)	Based on Table EXP_FORE_DR 05/01/2017: On DynaSys side, the treatment which prepares table EXP_FORE_DR takes more time, and now finishes around 2.45 (previously 1.45) => BW chain starter changed 2.30 am => 3.00 am 23/01/2017: The chain is planned hourly (with Calendar 14), but the loading will apply only for following time intervals (Decision Block) 21/02/2017: Run of 3 am has been cancelled because the DynaSys table was frequently empty when BW was collecting the data 31/10/2017: Still 4 runs a day, but whole loading will be done ONLY is DynaSys table EXP_FORE_DR has been updated (timestamps in table SYS_TIMESTAMP) 08/01/2018: 4 runs a day. Run of 10am has been changed to 7am Decision block explanation : Block 1 1) Check if Decision Block has to be bypassed Variable can be activated If chain has to be forced to run 2) Else get loading times Block 2 1) Check if Decision Block has to be bypassed Variable can be activated If chain has to be forced to run 2) Else get loading times. And check timestamps loaded from DynaSys (table SYS_TIMESTAMP / info for EXP_FORE_DR) If timestamps between 2 loadings, the chain has to carry on Message send at chain's end see procedure for details
DPS Dynasys: META - M - 6.Reporting DynaSys (MasterData)	PC_DPS_DYNASYS_23	MAIN	Daily (to be planned after Dynasys loading ex DBDYN33, DBDYN12, DBDYN02)	Not YET PLANNED A remaining issue : DTP DBDYN33 -> C_DYN_017 - Full => dupplicates on Ship-to 703581S / SDSOA cause : the DC is not filled for all loadings (subject in progress Julien/Emmanuel) solution : the DTP has to handle dupplicates (done only in WBP as solution is temporarly Issue solved : DTP DBDYN12 -> C_DYN_018 - Full => dupplicated on Ship-to 66946R cause: specific rule for plant 8000 is not applied for Ship-to with extension (subject in progress Julien/JC) solution: in DSO DBDYN12 delete line with Ship-to 66946R / Plant 8000
DPS Dynasys: META - D - 6.Reporting DynaSys (Obas data)	PC_DPS_DYNASYS_20	MAIN	~~Daily at 5 am~~ Daily at 6.15 am (changed 21/11/2017)	Temporarly schedulling! this chain has to be added in Obas chain or launched via an Obas event

Loading frequency

Average performance

Key Figure	Estimation
~ Average Process Chain Runtime
~ Average nb of rows loaded per load
~ Total nb of rows loaded (if full)
~ Average Runtime for 10k lines

Record Keeping

Reporting

Queries End User Documentation

Main queries

Query	Description	Type	Role Menu	Comments
BW_QRY_MVDYN11_0006	BW - DP - Demand Review (Core query)	QRY	DP - Demand Planning	This query will be replaced by Budget Review when BR will be simplified
BW_QRY_MVDYN11_0001	BW - DP - Budget Review (Core query)	QRY	DP - Demand Planning
BW_QRY_MVDYN11_0005	BW - DP - Forecast Accuracy (Core query)	QRY	DP - Demand Planning
BW_QRY_MVDYN11_0007	BW - DP - Segmentation Report (Core Query)	QRY	DP - Demand Planning	Asked by EP (Emmanuel Hatt)
QVSBS_BW_QRY_MVDYN11_0001	BW - DP - Demand Review for SBS Dashboard (QV)	QRY		This query is used to provide Qlik View Forecast informations from APO / DynaSys and Logility. QV application : CRM Analytics
QV_BW_QRY_MVDYN11_0005	BW - DP - Forecast Accuracy (QV query)	QRY		This query is used to provide Qlik View FA QV application 1 : Novecare Suply Chain dashboard QV application 2 : Global Supply Chain
~~BW_QRY_MVSDSO01_0006~~	~~BW - Sales Follow-Up ALL DYN (V2)~~	~~QRY~~		Obsolete query. It has been replace by : Soda Ash query = BW_QRY_MVSDSO54_0001 General query = BW_QRY_MVSDSO54_0002
BW_WBK_DPS_0001	BW - DP - Budget Review AROMA (Workbook)	WRK		Workbook is based on query BW - DP - Budget Review (Core query) /BW_QRY_MVDYN11_0001
BW_WBK_DPS_0002	BW - DP - Budget Review SA&D (Workbook)	WRK		Workbook is based on query BW - DP - Budget Review (Core query) /BW_QRY_MVDYN11_0001
BW_QRY_CPDYN11_0006	BW - DP - Demand Review for CM (Core query)	QRY	DP - Demand Planning	project Solstice Aero in progress, not yet available
BW_QRY_CPDYN11_0005	BW - DP - Budget Review for CM (Core query)	QRY	DP - Demand Planning	project Solstice Aero in progress, not yet available

Main functionalities

Broadcast

Maintenance

Tips & Tricks

Extract of 2019 Gross History as a reference

File with 2019 GH by GBU to have an idea of volume & net sales

Forecast Accuracy reference.xlsx

Known bugs

Wrong amounts in Local Currency Yen (Currency JPY) - Issue closed

For low currency like JPY, SAP has its own internal format to store amounts.

Transformation has been adapted.

See routine

Caution this internal format has to be applied ONLY to keyfigures type Currency (CURR)

For keyfigures type Float (FLTP) routine has been removed as amounts in JPY where divided by 100. Check keyfigure definition.

Example to check

Material 32787 / Ship-to 88719 / Distrib Channel 7K / Source System RCS / GBU Aroma PA

Material 135918 / Ship-to 2066945 / Distrib Channel 7F / Source System RCS / GBU Aroma PA

Recurring procedure

Reload a monthly snapshot from flat file

A reload has been done in April 2017 for End of March snapshot for SILICA.

Caution, the flow is always changing. The current mapping might not be up-to date and need to be adapted.

A snapshot reload by flat file has to be validated in WBQ first

Below example of file used.

Reprise EXP_FORE SILICA.csv

Particularities :

decimal point has to be used
GH quantity has to be up-to date, as it will then be considered as the more accurate one.

Upload manually DPDYN01 / DYN - Reporting (SnapShots)

Then follow upper steps as in the process chain "DPS Dynasys: META - M - 6.Reporting DynaSys (Snapshots)" / PC_DPS_DYNASYS_09

Reload a monthly snapshot from DynaSys table EXP_FORE_BW

Snapshot to reload has to be previously removed from all level :

CRDYN11 / DYN - Reporting
DBDYN13 / DYN - Reporting (SnapShots)
DPDYN01 / DYN - Reporting (SnapShots)
DBDYN15 / DYN - Reporting PV/PY/PV since 2019

If reload is done the same month than the deleted snapshot, just run chain PC_DPS_DYNASYS_09 via SE37, Fonction Module RSPC_API_CHAIN_START

(manually chedule again PC_DPS_DYNASYS_09 for next month)

If much later, change Global Filter to set the wanted month and activate the line, and run chain PC_DPS_DYNASYS_09

Caution variable has to be unactivate afterwards, otherwise following snapshot will be fix to that month!

For info, the variable is used to fix "End of Month View" (C_FCSTMTH)

Important : After a BW snapshot reload QV Team has to be informed to reload their part.

Increase/decrease DR upload from DynaSys

Change values in Global Filter (C_GLBFILT)

Put Active = 'N' to unactive an existing loading.

Add a new line for an extra loading. Please keep the same logic, all loading times are recorded chronologically to make reading easier.

Do not forget to record your modifications in paragraph "Process Chains" in PC_DPS_DYNASYS_15 comments

Add or remove email adress in distribution list for DR data availability (All GBU except CM (aero))

NB: Distribution list exists on all systems, but user list is only maintained in production system WBP

Transaction SO23

Name DL_DP_001

Add or remove email adresses.

List of user email :

nicholas.barrett@solvay.com => SD
carlos.lau@solvay.com => SD
alessandro.caleffi@solvay.com => added 25/01/2018
alessandro.marconcini@solvay.com => added 25/01/2018
geert.schodts@solvay.com => added 25/01/2018
marie.pereira@solvay.com => added 28/05/2018 => Silica
anne.delrue@solvay.com=> added 21/06/2018 => TS
stacey.walker-robertson-contractor@solvay.com => added 21/06/2018
adele.fleming@solvay.com=> added 21/06/2018 => TS
john.hodges@solvay.com => added 21/06/2018

teresa.hipsley@solvay.com => added 27/02/2019
irina.piticas@solvay.com => added 15/07/2019

laure.pichot-plasse@solvay.com => added 05/12/2017
pablo.prieri-contractor@solvay.com => added 13/02/2018
diogo.paiva@solvay.com => added 18/10/2018
vendula.sianska@solvay.com => added 06/02/2018
ismail.ammor-ext@solvay.com

nathalie.perillatcolomb-ext@solvay.com
laura.labbadi-ext@solvay.com => added 15/07/2019
bhaskar.patil@solvay.com => added 07/08/2019
maggie.ma@solvay.com => added 07/08/2019
min.yu@solvay.com => added 07/08/2019
pablo.prieri@solvay.com => added 29/08/2019
etienne.ribet-ext@solvay.com => added 02/01/2020
joel.mathiot-ext@solvay.com => added 03/03/2020

Removed

~~ann.bailly-ext@solvay.com~~ removed 12/02/2019
~~mark.langston@solvay.com~~ removed 12/02/2019
~~krystle.medina@solvay.com~~ => removed 13/02/2018
~~marion.baggio@solvay.com~~ => removed 28/02/2017
~~emmanuel.hatt@solvay.com~~ => removed 05/12/2017
~~fabien.piret@solvay.com~~ => removed 29/10/2018
~~pablo.prieri-ext@solvay.com => added 05/12/2017~~ removed 13/02/2018
~~Celia.gonzalez-roux@solvay.com~~ => removed 18/10/2018

~~pablo.prieri@solvay.com => added 05/12/2017~~ removed 13/02/2018
~~haixiang.song1@solvay.com~~ => removed 01/04/2019
~~pablo.prieri-contractot@solvay.com~~ => removed 30/08/2019

Do not forget to record your modifications in that paragraph

Add or remove email adress in distribution list for DR data availability (GBU CM (aero))