Calibration Process for Managers
INTRODUCTION
Here you will find some resources that will help you calibrate performance ratings. Calibration helps to ensure that ratings are done in a fair and comparative fashion, differentiate performance across the entire organization, and share meaningful feedback with each team member about results.
Here's what you need to know:
- Calibration is a process that helps managers check their thinking with their peers and ensures that ratings are applied consistently across teams;
- For Calibration to be most effective, our front line managers should compete their calibration first so that all subsequent levels above have updated information to hold valuable discussions. (For example, you and your peers must calibrate before your manager can effectively calibrate with his/her peers, etc.);
- You should follow any guidance set by your Entity to support the roll-up and ensure that all leadership levels have adequate time to complete each level of calibration with the most accurate information;
WHO IS INCLUDED IN THE CALIBRATION PROCESS?
Best Practice: All employees who use the performance tool should have a year-end performance rating.
Entity calibration sessions created for Entity Leaders and SBPs are limited to the Entity's Cadre population.
Calibration sessions created by managers will include both Cadre and Non-Cadre (white collar only) employees in their scope. Managers can filter their view to include Cadre only.
S12, S13, and S14 are considered Non-Cadre.
Local calibration practices for Non-Cadre may vary.
Terminated Employees: If an employee terminates their employment with Solvay, either voluntarily or involuntarily, after the year-end assessment form is created, they will be included in the calibration process and distribution of ratings. The manager should ensure that any rating given to a terminated employee is fair and accurate and reflects the true nature of the individual's contribution during the appraisal year.
Employees on Leave: If an employee is absent on leave for a portion of the year, their performance for time worked should be reflected in the rating and the individual will be included in the calibration process. Employees who were inactive for the entire performance year will not have a rating and are not included in the calibration process.
THERE ARE RESOURCES TO HELP
- Calibration Video Tutorial - This 2.5 minute video introduces calibration and walks you through the calibration process using the tool.
- Calibration Deployment Presentation - The slide deck reinforces the ongoing importance of our Performance Culture to create a winning team as ONE Solvay. Here you will find information to reinforce key messages and the guiding principles of Performance Calibration, timelines, roles, and include several quick links to additional resources should you get questions about Performance overall.
- Calibration User Guide - You will find step-by-step guidance to use and support the tool.
- Most importantly, remember to Click - Call - Connect! When help is needed, managers can click the '?' in the upper right corner of the My HR Services for immediate on-screen help, visit Service ONE to enter a ticket, or reach out to your SBP or Site HR Partner.
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