WBS/Project Master Data (CJ20N)

The "responsible" structure

• • Global Business Unit Responsible of WBS
  • Business Unit Responsible of WBS
  • CGU Responsible of WBS
  • Responsible Cost Center of WBS
  • Profit Center of the WBS: This is the responsible profit center. It is NOT the profit center from the WBS found in CJ20N, but the profit center linked to the Responsible cost center

The responsible structure is all based on the Responsible Cost Center of the WBS. It corresponds to the organisation that is actually running the project.    From the Responsible CC, BW determines the Profit center and then the CGU/BU/GBU structure from the standard hierarchy.

In addition, there are also 4 characteristics from the standard costt center hierarchy based on the Responsible Cost center :

• 1 Organisation of WBS
• 2 Function of WBS
• 3 Sub-Funct Grouping of WBS
• 4 Sub-Function of WBS

The WBS Family

*WBS Family : This is the family of the WBS found in the "Customer Enhancement" tab in RCS CJ20N. It corresponds to the professional family of the project.

WBS/Project Basic Data tab

• Requesting Cost center of the WBS : Req Cost Center from the WBS (Directly from CJ20N)
• Project Type: Classification of the project (used to differentiate investments vs non-invst
• Project Status : Not directly the system status from RCS, but a simplifed status based on it.
• Person Responsible of WBS : Person Respons. in CJ20N (in WBS)
• Person Responsible of Project : Person Respons in CJ20N (in project)
• Priority PS of WBS : Priority in CJ20N.
• Est. Auth. Date (Project) : Start date of the project (for project only)

WBS/Project Dates tab

• Project Start Date
• Project Finish Date

WBS/Project Assignments tab

• Controlling Area of the WBS : CO area in CJ20N
• Company code
• Object Class of the WBS : Object Class in CJ20N*Plant
• Location of the WBS: Location in CJ20N

WBS User Fields tab

Group Code PS : Code of group of the WBS from the user fields tab in CJ20N. This a code used to regroup several WBS. It is used mostly by IT and R&D to group under a single code several projects handled in different companies/controlling areas

WBS/Project Administration tab

• Creation Date (Project) : Creation of the Project object in RCS
• Created By (WBS) : User that created the WBS object in RCS

WBS/Project Control tab

• investment Reason of WBS
• Investment Reason of Project
• Investment Measure Profile of WBS : Investment profile in CJ20N
• Scale (IM) of WBS : Scale in CJ20N (WBS)
• Scale (IM) of Project : Scale in CJ20N (Project)

Transaction Characteristics

Document characteristics

• Key Figure Type : Indicator used to split the data in 3 categories. Field is calculated by BW (doesnt exist in RCS)
  Costs and relevant quantities : PEC & Commitments
  • Down Payment as Operating Expenses : Downpayments
  • Payables Variation : Invoices and GNRI data (FIGL/FIAP)

• Indicator: Cap Goods : Flag from the Invoice that defines if the invoice is related to an investment (Capitalized Goods) or not.
• G/L Account : General Ledger Account.
• Supplier RCS Code : Number and description of the supplier (usually from the PO but could also be from the invoice when there is no PO).
• Purchase Order Number : Contains both the Purchase Order number (45XXXX) and the Purchase Requisition (40XXXX)
• Purchase Order Item Number

Note: The Purchase Order (PO) number and item will only show if the cost is directly coming from a purchased linked to the WBS element. EX : In the case of the PO done on a Project Maintenance Order, the cost will be shown in the report but with no PO number (the information is lost when the cost is transferred from PM Order to WBS)

• Calendar fields (Quarter + Year/Month+ Month + Year/Quarter) : This corresponds to the Posting date of the documents.

• Clearing fields (Year/Month + Year + Month + Clearing) : This corresponds to the current clearing date of the documents (Clearing being the date itself).
• Net Due Date + Net Due Month : This corresponds to the Net Due Date of the document.

For the invoices data (FIAP) it's the actual net due date from the invoice. 
For the commitments and GNRI (FIGL) the date is estimated by BW based on the net due date of purchase order (see below "Net due date estimation")

• Date of last PEC of WBS : This is the posting date of the last cost (debit) on each WBS. This field doesn't exist in RCS and is updated by BW each time a new CO document is posted on a WBS.

Miscellaneous characteristics

• Infoprovider : This is a technical field which contains the source database in BW. It's only used by IT as debug information.
• Source System : Technical field to be used in the case of several source systems. Currently un-used since data coming only from RCS
• Currency : This is the local currency. Even if the amounts are converted, this will still show the local currency.