| Name | Why do we do this? | Content owner | Invitees | Duration | Regularity | Expected inputs | Expected outputs |
|---|
| Daily | Regular alignments for the team to provide visibility on who works on what? | PCF Team members | - PCF Team members
- STK if needed
- SM
| 15' | Daily | What has been done yesterday | - What is planned for the day
- Help needed
|
| Sprint Planning | - Clarify next sprint objectives
- Align capacity with priorities
| POs/PM for prios PCF Team members for sizing/planning | - PCF Team members
- PM for prios
- Any STK if needed
- SM
| 1h30 | 1/sprint (3weeks) | - Sprint priorities from PO(s)/PM
- Stories refined by the team
- Capacity calculation (SM)
| - Sprint planned and Jira board ready
- Sprint objectives
|
Sprint Review (PI Review during last sprint) | - Present results from finished sprint
- Get feedback from stakeholders/clients
| PCF Team members | - PCF Team members
- DataGov Team
- Streams STK
- Novecare: Damien Bourcier
- SpP: Fabio Trivellin
- Procurement:
- SD:
- Hubert
- Mohammed
- Vincent Colegrave (only results email)
- SM
| 1h | 1/sprint (3weeks) | - Sprint results
- KPIs follow-up
- Demo (if applicable)
| - Feedbacks from stakeholders
- Hint on priorities/change of scope if needed
|
| Sprint Retrospective | Team improvement opportunity | SM | - PCF Team members (- POs?)
- SM
| 1h | On Demand | | 2 to 3 actions with owners identified, pushed into the Backlog (enablers) |
| Sprint Refinement (prepare next sprints) | Prepare next backlog items, 1 sprint in advance | POs | - PCF Team members
- Any needed stakeholder
- SM
| 1h | Weekly | User stories created by POs, ready to explain | User stories split and sized |
| PI Planning (see dedicated pages for ceremonies details) | Align the next high level objectives and provide visibility to next 3 months to stakeholders | - POs/PM for content
- SM for animation/organization
- PCF Team members for planning what is feasible
| - PCF Team members
- Any needed STK, depending on the priorities
- SM
| 1 day | Quarterly | See specific page | See specific page |
| PI Preparation | Prepare content for next Increments | POs/PM | - PCF POs: Matthieu
- Streams PMs
- Hubert
- Vincent
- Any needed STK
- SM
| 2h | Weekly during last 2 sprints of the Increment | Strategic changes & prios | - Priorities clarified
- Epics ready to be presented to the PCF Team members
|
| PCF Team organization | Discuss processes, budget, ressources | | | 30' | Weekly | Any useful feedback | - Alignment/communication
- Budget steering and adjustment
- Escalations
|
| Stream DT (technical) | Align PCF run activities, technical environment and priorities change (if any) for coming sprints | | - PCF POs: Matthieu
- SpP Stream PM: ??
- Datagov STK
- Data Architect: Ram
- Product Architect: Pavlos
| 30' | Weekly | - Tachnical status on the product
- Highlights on specific technical topics
| - Alignment/communication on the tech stack status
- Alignement on data topics including architecture, data sources...etc...
- Escalations on urgent topics
|
| Stream Product Iteration | Align PCF activities and priorities change (if any) for coming sprints (SD...) | - Lead: Hubert
- DT PCF coordinator: Charlotte
| - PCF POs: Matthieu
- Datagov STK
- PCF process owner: Hubert
- SD: Philippe
| 30' | Bi Weekly | - Datagov feedbacks
- PCF prio
| - Alignment/communication on methodology topics
- Refinement on priorities
|
Stream Procurement (not mature at this stage, Hubert to make the link with Germain directly) | Align PCF activities and priorities change (if any) for coming sprints on Procurement | - Lead:
- DT PCF coordinator:
| - PCF POs: Matthieu
- Datagov STK
- Procurement STK: Laura, Germain L'hostis
- SD: Marie Flourié
| 30' | Bi Weekly |
|
|
| Stream Novecare | Align PCF activities and priorities change (if any) for coming sprints on Novecare | - Lead: Chloé Moreau
- DT PCF coordinator: Andreea
| - PCF POs: Matthieu
- Datagov STK
- Novecare STK: Chloé, Damien Bourcier, Sadie Zellem
- PCF process owner: Hubert
| 30' | Bi Weekly | - Novecare feedbacks
- PCF prio
- Data gov status and organisation (change management)
| - Alignment/communication on business priorities
- Refinement on priorities
|
Stream SpP | Align PCF activities and priorities change (if any) for coming sprints on SpP | - Lead:
- DT PCF coordinator: Sabrina
| - PCF POs: Matthieu & Emma
- SpP Stream PM: ??
- Datagov STK
- SpP Product Manager: Fabio
- SpP Sustainability Champion Paulo
- PCF process owner: Hubert
| 30' | Bi Weekly | | - Alignment/communication on business priorities
- Refinement on priorities
|
PCF Product Management board (Portfolio management) | Variation with only 1 meeting with everyone - Discuss and set PCF priorities for the next sprint depending on the feedback and needs received by dedicated customers Alignments meetings
- Review dependencies and blocking points
- Review and validate next months budget
| All of the above - SpP: Sabrina
- Novecare: Andreea
- Procurement: ??
- SD: Charlotte
| All of the above, in only 1 meeting - Novecare: Chloé, Sadie
- SpP: Fabio
- Procurement:
- SD: Hubert, Philippe
- PCF: Sabrina, Andreea, Mohamed, Matthieu, Vincent, Alix, Emma, Charlotte,
| 2h | Every sprint | Tools demo Value creation = how to evaluate? | Budget validation Priorities for PCF Team Prioritization
|
PCF Steerco | Guide & decide on priorities Review escalation & main risks associated to the initiative Advocacy about the initiative |
| - Novecare: Lidiane ?
- PCF: Vincent, Philippe
- CIO: Frank Bolata
- Chief of sust. Pascal Chalvon
- Executive VP Strat & Transfo Novecare: Lotte Troen (to be replaced by Lidiane Oliveira
- Product & Asset Mgt Director: Massimo Genoni
| 1h | 1/quarter | Deck to be built | Prioritization Escalation mitigation plan
|
