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NameWhy do we do this?Content ownerInviteesDurationRegularityExpected inputsExpected outputs
DailyRegular alignments for the team to provide visibility on who works on what?PCF Team members
  • PCF Team members
  • STK if needed
  • SM
15'DailyWhat has been done yesterday 
  • What is planned for the day
  • Help needed
Sprint Planning
  • Clarify next sprint objectives
  • Align capacity with priorities

POs/PM for prios

PCF Team members for sizing/planning

  • PCF Team members
  • PM for prios
  • Any STK if needed
  • SM
1h301/sprint (3weeks)
  • Sprint priorities from PO(s)/PM
  • Stories refined by the team
  • Capacity calculation (SM)
  • Sprint planned and Jira board ready
  • Sprint objectives

Sprint Review

(PI Review during last sprint)

  • Present results from finished sprint
  • Get feedback from stakeholders/clients
PCF Team members
  • PCF Team members
  • DataGov Team
  • Streams STK
  • Hubert 
  • Mohammed
  • Vincent Colegrave (only results email)
  • SM
1h1/sprint (3weeks)
  • Sprint results
  • KPIs follow-up
  • Demo (if applicable)
  • Feedbacks from stakeholders
  • Hint on priorities/change of scope if needed
Sprint RetrospectiveTeam improvement opportunity SM
  • PCF Team members (- POs?)
  • SM
1hOn Demand
  • Feedbacks 
  • Emotions
  • Issues
2 to 3 actions with owners identified, pushed into the Backlog (enablers)
Sprint Refinement (prepare next sprints)Prepare next backlog items, 1 sprint in advancePOs
  • PCF Team members
  • Any needed stakeholder
  • SM
1hWeekly

User stories created by POs, ready to explain

User stories split and sized 

PI Planning (see dedicated pages for ceremonies details)Align the next high level objectives and provide visibility to next 3 months to stakeholders
  • POs/PM for content
  • SM for animation/organization
  • PCF Team members for planning what is feasible
  • PCF Team members
  • Any needed STK, depending on the priorities
  • SM
1 dayQuarterlySee specific pageSee specific page
PI PreparationPrepare content for next IncrementsPOs/PM
  • PCF POs: Matthieu 
  • Streams PMs
  • Hubert
  • Vincent
  • Any needed STK
  • SM
2hWeekly during last 2 sprints of the IncrementStrategic changes & prios
  • Priorities clarified 
  • Epics ready to be presented to the PCF Team members
PCF Team organization

Discuss processes, budget, ressources

  • PM
  • Project Manager
  • SM
  • PM
  • Project Manager
  • SM
30'WeeklyAny useful feedbackAlignment/communication
PCF Product DT Alignment (technical)Align PCF run activities, technical environment and priorities change (if any) for coming sprints
  • PCF POs 
  • PCF Stream PM
  • PCF POs: Matthieu 
  • SpP Stream PM: ??
  • Datagov STK
  • Data Architect: Ram
  • Product Architect: Pavlos 
30'Weekly

PCF Product SD Alignment Align PCF activities and priorities change (if any) for coming sprints on SD
  • SD Stream PM
  • PCF POs 
  • PCF Process owner
  • PCF Stream PM
  • PCF POs: Matthieu
  • SpP Stream PM: ??
  • Datagov STK
  • PCF process owner: Hubert / Philippe
  • ? Vincent
30'Bi Weekly
  • Datagov feedbacks
  • PCF prio
  • PCF prios refined
PCF Product Procurement Alignment Align PCF activities and priorities change (if any) for coming sprints on Procurement
  • Procurement Stream PM
  • PCF POs 
  • PCF Stream PM
  • PCF POs: Matthieu
  • Procurement Stream PM: ??
  • Datagov STK
  • Procurement STK: Laura, Marie Flourié, Germain L'hostis
  • ? Vincent
30'Bi Weekly

PCF Product Novecare Alignment 

Align PCF activities and priorities change (if any) for coming sprints on Novecare

  • Novecare Stream PM
  • PCF POs 
  • Datagov STK
  • PCF process owner
  • PCF POs: Matthieu 
  • Novecare Stream PM: ??
  • Datagov STK
  • Novecare STK: Chloé, Damien Bourcier, Sadie Zellem
  • ? PCF process owner: Hubert / Philippe
  • ? Vincent
30'Bi Weekly
  • Novecare feedbacks
  • PCF prio
  • PCF prios refined

PCF Product SpP Alignment

(on top of SpP workshops preparation? After only depending on outputs?)

Align PCF activities and priorities change (if any) for coming sprints on SpP
  • SpP Stream PM
  • PCF POs 
  • Datagov STK
  • PCF process owner
  • PCF POs: Matthieu & Emma
  • SpP Stream PM: ??
  • Datagov STK
  • SpP Product Manager: Fabio
  • SpP Sustainability Champion Paulo
  • ? PCF process owner: Hubert / Philippe
  • ? Vincent
30'Bi Weekly
  • SpP feedbacks
  • PCF prio
  • PCF prios refined
PCF Product Management board 

(= digest the 4 meetings above)

  • Discuss and set PCF priorities for the next sprint depending on the feedback and needs received by dedicated customers Alignments meetings
  • Review dependencies and blocking points
  • Review and validate next months budget
  • Streams PMs
  • PCF POs 
  • Datagov STK
  • PCF process owner
  • PCF Sponsor(s)
  • PCF POs: Matthieu & Emma
  • Datagov STK
  • PCF process owner: Hubert / Philippe?
  • Vincent Colegrave
1hEvery sprint

Budget validation

Priorities for PCF Team

PCF Product Management board

(Portfolio management)

Variation with only 1 meeting with everyone

  • Discuss and set PCF priorities for the next sprint depending on the feedback and needs received by dedicated customers Alignments meetings
  • Review dependencies and blocking points
  • Review and validate next months budget
All of the aboveAll of the above, in only 1 meeting2hEvery sprint

Tools demo

Value creation = how to evaluate?

Budget validation

Priorities for PCF Team

Prioritization


PCF Steerco





1/quarter


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