Responsibility area: Maintain cycles
- Controlling - Information for the possibly cycle changes and validate the Budget cycle.
- GBS- Copy the Cycles from last year (in case of Budget cycle, copy from it), and do the necessary changes requested.
Guideline
Copy from Budget Cycle PPPPBU to cycle PPPPCO. See Assessment cycles Rules.
STEP 1
Use transaction code : KSU1
KSU1 - Create Actual Assessment Cycle : Initial Screen
STEP 2
Enter the cycle code and the starting date and 
Assessment cycles Rules - Necessary to Use the Rules for Codification
If you want to copy from another cycle (Normally to create again a cycle from one year to another):
- Cycle - Cycle Name (Maintain the Name the codification)
- Start Date - 01.01.YYYY
- Controlling Area - See link for possible Controlling Areas
STEP 3
- Enter the description of the cycle
- Check the Indicator "Iterative"
- Check the Field Groups "Object Currency"
STEP 4
Click 
STEP 5
Enter the segment code and description
Segment Code - Normally the Cost Center Sender (Ex: B712345678 or 0224-2000)
Segment Description - Cost Center Description
STEP 6
Update the tab "Segment Header" :
Assessment Cost element or Allocation structure
Assessment cycles Rules - Check the Rules to use the Correct Cost Element or Allocation Structure
- Sender values:
- Sender rule
- Share in % = 100 %
- Receiver tracing factor :
| Receiving rule | WP2 | PF2 | Action |
|---|---|---|---|
| Variable portions | Not used | Standard | Choose Var. portion type = Actual Statistical Key figures |
| Fixed amounts | Specific | Specific | Update the Amount in "Receiving Tracing Factor" |
| Fixed percentages | Standard | Standard | Update the allocation keys in "Receiving Tracing Factor" |
| Fixed portions | Not used | Not used | Not used |
STEP 7
Go to the tab "Senders/Receivers"
STEP 8
Update the tab "Senders/Receivers"
- Enter a cost center or a group of cost center (group in the standard hierarchy)
- Enter a cost element or a group of cost element (in the hierarchy: ZRCS-CNP for WP2 / XCS-ALL for PF2). It is not necessary when an allocation structure is used.
- Enter the receiving Object or group of Objects (Order Cost Center, Cost Object or WBS Element)
STEP 9
Go to the tab "Sender Values"
Normally there is nothing to update (Only if it is Specific or an Exception, you have to insert a price or a rate)
STEP 10
Only when the Variable portions => Actual Statistical Key Figures have been chosen in the tab "Segment Header"
Go to the tab "Receiver Tracing Factor" & enter the Stat. Key fig.
Enter the receivers depending on the receiver tracing factor chosen in the tab "Segment Header" :
Segment header = Fixed percentage
=> Enter the allocation key per receiving cost center
The total needs to equal to 100 %
Segment header = Fixed amount
=> Enter the real amount to be allocated to each cost center
Make sure the currency is correct
Segment header = Actual Statistical Key Figures
=> It should not be necessary to update this tab when a statistical key figure is used. Only when you want to Restrict the Receivers, in that case remove the Factor for the Cost Center Receiver.
STEP 12
Create a new segment by clicking 
STEP 14
Save 
STEP 1
Use transaction code : KSU1
KSU1 - Create Actual Assessment Cycle : Initial Screen
STEP 2
Enter the cycle code and the starting date and
Assessment cycles Rules - Necessary to Use the Rules for Codification
If you want to copy from another cycle (Normally to create again a cycle from one year to another):
- Cycle - Cycle Name (Maintain the Name the codification)
- Start Date - 01.01.YYYY
- Controlling Area - See link for possible Controlling Areas
STEP 3
- Enter the description of the cycle
- Check the Indicator "Iterative"
- Check the Field Groups "Object Currency"
STEP 4
Click
STEP 5
Enter the segment code and description
Segment Code - Normally the Cost Center Sender (Ex: B712345678 or 0224-2000)
Segment Description - Cost Center Description
STEP 6
Update the tab "Segment Header" :
Assessment Cost element or Allocation structure
Assessment cycles Rules - Check the Rules to use the Correct Cost Element or Allocation Structure
- Sender values:
- Sender rule
- Share in % = 100 %
- Receiver tracing factor :
| Receiving rule | WP2 | PF2 | Action |
|---|---|---|---|
| Variable portions | Not used | Standard | Choose Var. portion type = Actual Statistical Key figures |
| Fixed amounts | Specific | Specific | Update the Amount in "Receiving Tracing Factor" |
| Fixed percentages | Standard | Standard | Update the allocation keys in "Receiving Tracing Factor" |
| Fixed portions | Not used | Not used | Not used |
STEP 7
Go to the tab "Senders/Receivers"
STEP 8
Update the tab "Senders/Receivers"
- Enter a cost center or a group of cost center (group in the standard hierarchy)
- Enter a cost element or a group of cost element (in the hierarchy: ZRCS-CNP for WP2 / XCS-ALL for PF2). It is not necessary when an allocation structure is used.
- Enter the receiving Object or group of Objects (Order Cost Center, Cost Object or WBS Element)
STEP 9
Go to the tab "Sender Values"
Normally there is nothing to update (Only if it is Specific or an Exception, you have to insert a price or a rate)
STEP 10
Only when the Variable portions => Actual Statistical Key Figures have been chosen in the tab "Segment Header"
Go to the tab "Receiver Tracing Factor" & enter the Stat. Key fig.
Enter the receivers depending on the receiver tracing factor chosen in the tab "Segment Header" :
Segment header = Fixed percentage
=> Enter the allocation key per receiving cost center
The total needs to equal to 100 %
Segment header = Fixed amount
=> Enter the real amount to be allocated to each cost center
Make sure the currency is correct
Segment header = Actual Statistical Key Figures
=> It should not be necessary to update this tab when a statistical key figure is used. Only when you want to Restrict the Receivers, in that case remove the Factor for the Cost Center Receiver.
STEP 12
Create a new segment by clicking
STEP 14
Save
STEP 1
Use transaction code : KSV1
Create Actual Distribution Cycle : Initial Screen
Remark
Distribution allocations are used to the primary costs of a cost center. The information about the original cost element will be transferred to the receiver.
ERP Client Languages
When creating an Distribution Allocation, the texts must be added also in the other language ERP (both cycle name and segment name and description). To do that you must logoff, enter in the language requested (e.g. DE), and modify (KSV2) the Distribution Allocation, adding the names and descriptions in the local language.
STEP 2
Enter the cycle code and the starting date and
Validity Date
The starting date determines the earliest validity date of the cycle. If a similar cycle already exists you can make a copy from the reference cycle and modify it afterwards. You can display the existing cycles by selecting the match code.
STEP 3
- Enter the description of the cycle
- Check the Indicator "Iterative"
- Check the Field Groups "Object Currency"
STEP 4
Click
Segment Name
Segment Name according to Assessment Allocations Rules should be equal to Sender Cost Center inside the segment (exceptions: Insurance Allocations as driver is the type of insurance cost and therefore Segment Name = Cost Element codification).
STEP 5
Enter the segment code and description
Update the tab "Segment Header" :
- Assessment Cost element or Allocation structure
- Sender values:
- Sender rule = Posted amounts
- Share in % = 100 %
- Receiver tracing factor for Insurance & IAS19 :
- Receiver rule : Variable portions
- Var.portion type : Actual Statistical Key Figures
- Scale Neg. Tracing Factors : No scaling
STEP 6
Update the tab "Senders/Receivers"
- Enter a cost center or a group of cost center (group in the standard hierarchy)
- Enter a cost element or a group of cost element (in the hierarchy ZRCS-CNP). It is not necessary when an allocation structure is used
- Enter the receiving cost center or group of cost centers
STEP 7
Go to the tab "Sender Values"
No change needed
STEP 8
Only when the Variable portions => Actual Statistical Key Figures have been chosen in the tab "Segment Header"
Go to the tab "Receiver Tracing Factor" & enter the Stat. Key fig.
STEP 9
Go to the tab "Receiver Weighting Factors"
Enter the receivers depending on the receiver tracing factor chosen in the tab "Segment Header" :
=> It should not be necessary to update this tab when a statistical key figure is used
STEP 10
Create a new segment by clicking
STEP 12
Save
STEP 13
Create segments with reference
Enter the name of the segment you want to copy from and define a name for the new segment. Press 
Now you can modify the appended segment.
Receiver Cost Center Modified
When the receiver cost center is modified, the 
inside the tab 
is deleted by the system and a new percentage must be entered.
Total Factor Percentage
Total of Factor Percentage after the change should total 100:
STEP 14
Change segment in other language
The new segment is firstly created with connection language “EN”. If the name of the segment should also appear in another language, logoff, enter in the language requested (e.g. DE), and change (KSV2) the segment name in the local language.
Before starting, make sure you are in the right operating concern with KEBC - Setting Operating concern. List of operating concern : Rules - CO structure
STEP 1
Use transaction code : KEU1
CO-PA Create Actual Assessment: Initial Screen
STEP 2
Enter the cycle code and the starting date and
STEP 3
- Enter the description of the cycle
- Select the "type of value Category" = 1 (Select unsplit costs)
- Enter the controlling area
- Select the "TF basis" = 1 (Costing-based Profitability Analysis)
STEP 4
Click
STEP 5
Enter the segment code and description
STEP 6
Update the tab "Segment Header" :
- Assessment Cost element or Allocation structure
- Value Field or PA transfer structure
- Receiver tracing factor : Fixed percentages
STEP 7
Go to the tab "Senders/Receivers"
STEP 8
Update the tab "Senders/Receivers" (1st page)
- Enter a cost center or a group of cost center (group in the standard hierarchy)
- Enter a cost element or a group of cost element (in the hierarchy ZRCS-CNP). It is not compulsory when a transfer structure is used
- Enter the company code
STEP 9
Update the tab "Senders/Receivers" (2nd page)
Go down with 
or using 
STEP 10
Update the tab "Senders/Receivers" (2nd page)
- Enter the plant code when requested (mainly for production cost centers)
- Enter the receiving IECRA or a group of IECRA
Other information can be updated when requested
STEP 11
Go to the tab "Receiver Tracing Factor"
STEP 12
Update the tab "Receiver Tracing Factor"
Enter the allocation rate in percentage and
the total must be equal to 100 %
STEP 13
Create a new segment by clicking
STEP 14
Save
3 Comments
Ubonrat Tornpetch
Step 1 --> When go to T-code KSU1 have to enter controlling area "Z026" for the first time.
Ubonrat Tornpetch
Step 1 --> When go to T-code KEU1 have to enter Operating Concern "Z026" for the first time.
Ubonrat Tornpetch
The subject of this procedure is "I create the actual assessment cycle" but in the details have distribution cycle that i think may confuse. What do you think?