The objective of this document is to define common abbreviations and rules to be followed to indicate the materials and its packaging in the short description and sales/purchasing texts when creating and modifying materials.

This procedure must be applied for all material creation in PF2/050, either individual or mass creation in PF2/050 of several materials: finished product materials, raw materials and packaging materials.

ERP

Enterprise Resources and Planning.
System working under SAP R/3 which manages the saleable articles, the bought articles, raw materials....

PF2/050

Production Reference System.
SAP environment where reference data, such as master files and tables, are maintained from which there are distributed to the applications.

D&A EMEA Team

Central organization in charge of the maintenance of master data in PF2/050.

Responsibility

• For the finished product materials, the SBU Marketing Manager and Logistic Manager are responsible of the validation of the product and it packaging.
• For the purchased materials, the DIA Purchasing Managers are responsible of the validation of the purchased materials.
• The Codif – D&A EMEA Team is responsible for checking the request and creating the materials in the respect of these rules.

Rules

D&A EMEA Team will check the request form of creation or modification of materials to complete the material with all information about the product and its packaging.

• the finished products: the material description and the sales/purchase order texts are created in accordance with the SBU instructions.
• the purchased materials: the material description and the purchase order texts are created in accordance with the CPN/DIA - Corporate Purchasing Network and SBU rules.The material description and the purchase order texts can be changed in one specific language with the validation of all plants - linked in the material - using this language.Example: the French version needs the validation of all Belgian and French plants.
  
  In PF2/050, D&A EMEA Team completes the short description, the internal comment and the sales/purchasing texts. The Bulgarian version is translated in local in PF2/050.
  D&A EMEA Team will use the common abbreviations to identify the materials.

The rules

The material description is an internal text (it serves only in internal Solvay use to designate the material and is not printed on the sales/purchasing documents) containing 40 alphanumeric positions. In each material, the short description is created for internal Solvay use, the SAP users can choose the material needed with this relevant information about the product and its packaging.

• The short text can be entered in as many languages you like but nine languages are usually available: FR-EN-DE-NL-IT-ES-PT-BG-FI.
• Usually there are completed in capital letters.There are 40 alphanumeric positions but three are free for deletion sign ###;.
• It is inserted in the screen field SKTEXT-MAKTX in the Additional data/Descriptions view.

Sales/purchase order texts

The sales/purchase order texts are created for external use (there are sent to our suppliers and customers), containing the long description of the product and its packaging, without internal abbreviations.
This commercial description, printed on all external documents, must be sufficiently explicit for your external customers and the authorities in the event of road or tax control.There are not sales texts in the purchased materials.

The rules

Rules

• The short descriptionThe short descriptions are the same in each language.
• The sales/purchase order texts For the finished products only, these texts are completed by D&A EMEA Team in the internal comment (view Additional data/Internal comment) and are copied automatically in all the sales/purchase order texts of the material.
  For a new material, it is easer to make the creation from a similar material with the same packaging.

Intermediate materials

The short text of the intermediate materials is made in two parts:

• the type of product (internal abbreviations)
• the indication of intermediate material: @INT
  For example: H2O2 DS 70 @INT

Abbreviations

A list of common abbreviations used to indicate the products manufactured by Solvay is available in the Appendix. This list by SBU is not exhaustive.

The short text of the bulk finished product materials is made in different parts:

• the type of product (internal abbreviations) and its concentration for specific products
• the quality of product if it is not standard quality(LHN or LHNC: out commercial standard)
• the production center A material's production center is defined in the material master file.This code indicates the product's production center initials.
  
  • if the material is mono-center (only one production center):*the abbreviation of the plant of origin
  • if the material is multi-center (different production centers):no indication
  • if the finished product is purchased to external supplier for resale: - *DIV (per default) - *the abbreviation of the name of the supplier, ex: *DPN (Dupont)
• no indication of "bulk" in the short description
  For example: BaCO3 HP VL600S LHN *MAS= BARIUM CARBONATE HP VL600S out standard quality from MASSA.

Abbreviations

The tables in the Appendix are available to define common abbreviations used in the short description to indicate the products manufactured by Solvay and its production center. These lists are not exhaustive.

Packed materials

The short text of the packed finished product materials is made in different parts:

• all indication about the type of product is the same than the bulk material corresponding: see the bulk material above
• the characteristics of the packaging and the pallet with the specific marking for specific customer or authorities.
  
  For example: PAA 1523 *LH F230PE>VT13 P920H>70007256= PROXITANE 15:23 PERACETIC ACID 15:23 from LINNE-HERTEN in drum PE 230 kg marking DIVOSAN PERACID VT13 on pallet 920 kg with shrinfilm marking CODE 70007256.
  If the description is to long, it is sometime necessary to delete the spaces in the indication of packaging.The indication of product must stay the same than its bulk. It is necessary to indicate a characteristic in the short description to make a distinction between 2 similar materials.
  
  If a specific packaging is used only by one customer, no indication of a specific customer is inserted in the short description but it can be add at the end of the batch number.

Abbreviations

The tables in the Appendix of it procedure is available to define common abbreviations to be used to indicate the packaging of materials.

• Glossary of packaging terms to choose the right term of packaging by net weight
• Abbreviations for packaging types
• Abbreviations for packaging materials
• Abbreviations for packaging details
• Codes for pallet typewith description, length and width, number of way

Content

In all finished product materials created with plant/sales views, the sales/purchase order texts are completed with the automatic copy of internal comment completed by D&A EMEA Team. The 3 views (internal comment/sales texts/purchase order texts) have the same content in each language respectively. The texts are made on four lines:

• 1^st line : the commercial name of the product2^nd line and 3^rd line: the characteristics of packaging4^th line: a indication about the using of the product can be added
  
  Other indications:
• 48 alphanumeric positions are available by line
• Six languages are used usually: FR-EN-DE-NL-IT-ES.The Bulgarian version is translated in local.
• Usually they are completed in capital letters.
• In the HN materials –out standard quality-, the brand must be deleted and the indication of the quality of product is added at the end of the commercial name
  
  • NT for the German version
  • HN for the other languages
    
    For example
  • POLYVINYLCHLORID 371HE NTIN 25 KG PAPIERSAECKEN AUF 1250 KGPALETTEN MIT SCHRUMPFHAUBE
  • POLYVINYL CHLORIDE 371HE HNIN 25 KG PAPER BAGS ON 1250 KG PALLETWITH SHRINKFILM
• For the SBUs AFM, EDS and SODA, the nomenclature « ISPM 15 heat treated » must be added in the materials packed on pallet heat treatment (abbreviation "HT" in the short description). For example:
  
  • BICAR Z 0/50 SODIUM BICARBONATE FOR ANIMAL FEEDIN 1000 KG BULK BAG WITH EMPTYINGSLEEVE AND LINER PE ON PALLET ISPM 15 heat treated
• For the SBU Detergence, the nomenclature « pallet treated according ISPM15 » must be added in the materials packed on pallet heat treatment (abbreviation "HT" in the short description).

Automatic copy

The texts are completed by D&A EMEA Team in the internal comment (view Additional data/Internal comment) and are copied automatically in each languages in all the sales/purchase order texts of the material when the transaction ZZR17 (transfer ERP) is activated.

At the time of a mass change with the transaction MM17, the transaction ZZR17 (transfer ERP) must be deactivated. The transaction NS38, program ZZR_COPY_BEST_IVER can be used to copy the internal content to the sales/purchase order texts.

Rules

• The short description
• The purchase order text
  
  In each raw material, the short text and the purchase order text can be adapted in different languages, though only one text is allowed per language.
  For a new material, it is easer to make the creation from a similar material.
  
  Remark: The sales text is created only for raw materials linked to sales organisation. The content is only the name of the product (first line of the purchase order text).

Raw materials

The structure of the short description is defined by the CPN/DIA - Corporate Purchasing Network.The user can choose the raw material with these internal details.

• the product and its characteristics
• the raw material has never indication of production center
• the raw material without packaging must be indicated in the short description: * GR
  For example: ANTHRACITE * GR It is necessary to indicate a characteristic to make a distinction between 2 similar materials.

Packed raw materials

The user can choose the packed raw material with these internal details.

• the raw material and its characteristics
• never indication of production center
• the packaging type with relevant information only: * …
  For example: STABILOX CZ 3282 * BB1000

Abbreviations

The list of Abbreviations for packaging types in the Appendix of this procedure defines common abbreviations to be used to indicate the packaging of raw materials.

Content

In all raw materials, D&A EMEA Team inserts the purchase order texts in the view Purchasing/Purchase order text for all plants. It contains the complete description of the product:

• the characteristics of the product
• the characteristics of its packaging
  
  It is recorder in as many languages as necessary for plants.All plants using the same language use the same purchased order text.
  The length of the text is unlimited.

Rules

• The short description
• The purchase order text In each packaging material, the purchased order text can be adapted in different languages, though only one text is allowed per language.
  
  For a new material, it is easer to make the creation from a similar material.
  
  Remark: The sales text is created only for packaging materials linked to sales organisation. The content is only the name of the product (first line of the purchase order text).

Content

The structure of the short description is defined by the CPN/DIA - Corporate Purchasing Network.Usually the short description is made of two parts, separated by the > sign:

• the packaging and its characteristics
• the indication of the finished product contained, the branding and the capacity can be indicated (optional).
• never indication of production center
  
  For example: BAG 1PE OM 48x91 >PVC 25KG
  It is necessary to indicate a characteristic to make a distinction between 2 similar materials.

Abbreviations

In the attachments below, "the managing referenced materials in the field of packaging" is available to define common abbreviations to be used to indicate the material in the short description.
List of packaging materials concerned:

• Plastic bags
• FFS tubes
• Sheaths-hoods-films
• Paper bags
• Cardboard packaging
• Pallets
• Wooden packaging
• Drums & rigid containers
• Flexible containers
• Miscellaneous packaging
• Accessories for packaging

Content

In all packaging materials, the purchase order texts are inserted by D&A EMEA Team in the view Purchasing/Purchase order text for all plants.
The length of the text is unlimited for the purchased materials.

In all packaging materials, D&A EMEA Team inserts the purchase order texts in the view Purchasing/Purchase order text for all plants. It contains the complete description of packaging (with all characteristics) without internal abbreviations.
It is recorder in as many languages as necessary for plants.All plants using the same language use the same purchased order text.
The length of the text is unlimited.

Short description and texts

The SAP query available for the IBS-BDM Users M1: ARTCOM-TEXT-SA can be used to search a specific list of materials in PF2/050 only.

Short description

Copy of the short description in 9 languages with the transaction SA38, program ZZR_COPY_MART_LG

The short description can be changed in mass modification, transaction MM17: program TEXT: meticulously.
The deletion sign can be added in the short description in mass modification, transaction MM17: program TEXT_###.

Sales/purchasing texts

For the finished product materials created with sales/plant views, the manual copy of the internal content to the sales/purchasing texts:transaction SA38, program ZZR_COPY_BEST_IVER

Abbreviations

These tables below are available to define common abbreviations used in the short description to indicate the products manufactured by Solvay and it production center. These lists by SBU are not exhaustive.

CHEMICALS SECTOR

CCP

PRECIPITATED CALCIUM CARBONATE

CCN

NATURAL CALCIUM CARBONATE

OX.MG

MAGNESIUM OXIDE

HYDR.MG

MAGNESIUM HYDROXIDE

MGCO3

MAGNESIUM CARBONATE

BACO3

BARIUM CARBONATE

BASO4

BARIUM SULFATE

BASX

BARIUM POLYSULPHIDE

CACO3

CALCIUM CARBONATE

NA2S

SODIUM SULPHIDE

NAHS

SODIUM SULFHIDRATE

SRCO3

STRONTIUM CARBONATE

CAPA

POLYCAPROLACTONE

PBS

SODIUM PERBORATE TETRAHYDRATE

PCS

SODIUM CARBONATE PEROXYHYDRATE

PEROX MG

MAGNESIUM PEROXIDE

CAL

ALLYL CHLORIDE

CL2

CHLORINE

CLM

METHYLENE CHLORIDE

DCPA

DICHLOROPROPANE

DCPE

DICHLOROPROPENE

DGLC

DIGLYCEROL

EDIA

ETHER DI-ISOAMYLIQUE

EPI

EPICHLOROHYDRIN

HCL

HYDROCHLORIC ACID

GLC

GLYCEROL

LSC

CAUSTIC SODA SOLUTION

MCG

MONOCHLOROHYDRIN OF GLYCEROL

PGLC

POLYGLYCEROL

TCPA

TRICHLOROPROPANE

TRI

TRICHLOROETHYLENE

Bifluor NH4

AMMONIUM BIFLUORURE

CDFA

CHLORODIFLUOROACETIC ACID

CDFAME

CHLORODIFLUOROACETIC ACID METHYLESTER

F2

ELEMENTAL FLUORINE

F2+N2

FLUORINE/NITROGEN

Fluorure BA

BARIUM FLUORIDE

Fluorure CA

CALCIUM FLUORIDE

Fluorure NA

SODIUM FLUORIDE

HF

HYDROFLUORIC ACID

IF5

IODINE PENTAFLUORIDE

S

DIFLUOROMETHANE – SOLKANE

SF6

SULPHUR HEXAFLUORIDE

TFA

TRIFLUOROACETIC ACID

TFAC

TRIFLUOROACETYL CHLORIDE

TFAEt

TRIFLUOROACETIC ACID ETHYL

TFAMe

TRIFLUOROACETIC ACID METHYL

TFE

TRIFLUOROETHANOL

H2O2

HYDROGEN PEROXIDE

PAA

PROXITANE ACIDE PERACETIQUE

CaCl2

CALCIUM CHLORIDE

BIR

SODIUM BICARBONATE

Na2CO3

SODA CARBONATE

SIS

SODIUM SILICATE ALKALINE

SD

DENSE SODA ASH

SL

LIGHT SODA ASH

PLASTICS SECTOR

PVC CPD

COMPOUNDS DE POLYCHLORURE DE VINYLE

PVC PREM

PREMIX DE POLYCHLORURE DE VINYLE

PVC SUSP

POLYCHLORURE DE VINYLE SUSPENSION

VC

CHLORURE DE VINYLE

PVDC

POLYVINYLIDENE CHLORIDE

PVDC RSN

POLYVINYLIDENE CHLORIDE RESIN

LCP

LIQUID CRISTAL POLYMERS

MXD6

POLYARYLAMIDE

REA

POLYAMIDE IMIDE

PK

AROMATIC POLYKETONE

PPA

POLYPHTALAMYDE

PPS

POLYPHENYLENE SULFIDE

PPSU

POLYETHERSULFONE

PSE

POLYEPHENYLSULFONE

PSU

POLYSULFONE

PVDF

POLYFLUORURE DE VINYLIDENE

Abbreviations

Abbr.

SBU

Company

AT

*EB

AFM - SODA

SLVO-AT /EBENSEE

BE

*AU

ADV POL

SAPB-BE /OUDENAARDE

*J

BENVIC

SBBE-BE /JEMEPPE-SAMBRE

EDS

SCHM-BE /JEMEPPE

SOLVIN

SLC-BE /JEMEPPE

BE

*LLO

EDS

SLC-BE /ANTWERPEN LILLO

BG

*DEVN

SODA

SODI-BG /DEVNYA

CH

*Z

EDS - H2O2

SLVS-CH /ZURZACH

DE

*BB

H2O2

SSD-DE /BERNBURG KOETH

SODA

SODA-DE /BERNBURG

*BII

H2O2

SSD-DE /BITTERFELD

*BW

FLUOR

SFD-DE /BAD WIMPFEN

*FFM

FLUOR

SFD-DE /FRANKFURT

*HO

BAR/STR

SBAR-DE /BAD HOENNINGEN

DET

SSD-DE /BAD HOENN. GUET

*LU

SOLVIN

SVIN-DE /LUDWIGSH

*RB

AFM - SODA

SODA-DE /RHEINBERG

ADV POL

SAPB-DE /RHEINBERG

EDS

SLV-El DE /RHEINBERG

SOLVIN

SVIN-DE /RHEINBERG

ES

*MA

EDS - SOLVIN

HISL-ES /MARTORELL

*SRS

EDS

SLVQ-ES /SURIA

*T

EDS - SODA

SLVQ-ES /TORRELAVEGA

H2O2

SI-ES / TORRELAVEGA

FI

*VO

H2O2

OFP-FI / VOIKKAA

FR

*BE

SOLVIN

SVIN-FR /BERRE L'ETANG

*BMS

AFM

SPEC-FR /BEG-AR-ROZ

*CH

BENVIC

SBFR-FR /CHEVIGNY-ST-S.

*D

SODA

SCBF-FR/ DOMBASLE

*G

AFM

SPEC-FR /GIRAUD

PHARMA

SPEC-FR /GIRAUD PHARMACIE

*TA

EDS

SEF-FR /TAVAUX

FLUOR

SFLU-FR /TAVAUX

SOLEXIS

SXIS-FR /TAVAUX

SOLVIN

SVIN-FR /TAVAUX

GB

*LOS

AFM

SPEC-GB /LOSTOCK

*WN

CAPA - H2O2

SI-GB /WARRINGTON

IT

*ANG

AFM

SGIM-IT /ANGERA

*BU

DET

SCHB-IT /BUSSI

*F

BENVIC

SBIT-IT /FERRARA

*MAS

BAR/STR

SBD-IT /MASSA

*PM

FLUOR

SFLU-IT /PORTO MARGHERA

*R

EDS - H2O2 - SODA

SCHM-IT /ROSIGNANO

NL

*LH

H2O2

SLVC-NL /LINNE-HERTEN

PT

*PO

EDS - SODA

SLV-PT /POVOA

H2O2

SI-PT /POVOA

US

*AG

ADV POL

SAPL_US /AUGUSTA

*GV

ADV POL

SAPL_US /GREENVILLE

*MR

ADV POL

SAPL_US /MARIETTA

Maintenance

The production centers are defined in the table of the abbreviations of production center Z0RN administrated by D&A EMEA Team.This table contains the Solvay production centers but also the external suppliers for finished products.

Abbreviations

These tables below are available to define common abbreviations to indicate the packaging of materials

Containers

To choose the right term of packaging by net weight
The net weight contained was given according to existing conditionings and of the use of the packaging terms suitable for Solvay. They can be adapted for local uses to specific products line or markets.

Rigid containers

Net weight

Solids

Net weight

Solids

Liquids

Gas

< 5 kg

Packet

< 1 kg

FlaskSheathBoxBottleCanSample

BottleBoxSample

CarboyCylinder

Sachet

FlaconEtuiBoîteBouteilleBidonEchantillon

BouteilleBoîteEchantillon

BonbonneCylindre

1 < 20 kg

Bag

1 < 20 kg

CaseBoxBottleCanSample

CanBottleSampleDrum

CarboyCylinder

Sac

CaisseBoîteBouteilleBidonEchantillon

BidonBouteilleEchantillonFût

BonbonneCylindre

1 < 25 kg

Pail

Seau

20 < 100 kg

Bag

20 < 100 kg

DrumCase

BottleDrum

CarboyCylinder

Sac

FûtCaisse

BouteilleFût

BonbonneCylindre

100 < 400 kg

Flexible IBC (intermediate bulk container)

100 < 400 kg

DrumCase

Drum

Cylinder

GRV souple (grand récipient pour vrac)

FûtCaisse

Fût

Cylindre

> 400 kg

Flexible IBC (intermediate bulk container)

> 400 kg

Rigid container

Rigid container

CylinderRigid container

GRV souple (grand récipient pour vrac)

Conteneur rigide

Conteneur rigide

CylindreConteneur rigide

Abbreviations

Packaging types

Types d'emballage

Ba

Tray

Barquette

BB

Bulk bag (only for the raw materials)

Bulk bag (seulement pour les matères premières)

Bi

Can

Bidon

Bo

Carboy

Bouteille - Bonbonne

Bt

Box

Boîte

BtCN

Fibre box

Boîte carton

BtPE

Polyethylene case

Boîte polyéthylène

C

Rigid container

Conteneur rigide

Ca

Case

Caisse

CaCN

Fibre case

Caisse carton

CaUS

US Case

Caisse américaine

Cas

Crate

Casier

Tankcontainer

Conteneur-citerne

Coi

Hood

Coiffe

CP

Protective frame-work

Cage protectrice

Cs

Flexible IBC (intermediate bulk container)

GRV souple (grand récipient pour vrac)

CYL

Cylinder

Cylindre

Echan

Sample

Echantillon

Et

Sheath

Etui

F

Drum

Fût

Fb

Film pack

Film banderolé

Fe

Sheet

Feuille

Fi

Film

Film

Fl

Flask

Flacon

H

Shrink film

Housse

IBC

Intermediate Bulk Container

Intermediair Bulk Container

/

Batch

en lot

P

Pallet

Palette

S

Bag

Sac

Se

Pail

Seau

Sr

Syringe

Seringue

St

Packet

Sachet

Tu

Tube

Tube

Abbreviations

Packaging materials

Matières d'emballages

AC

Galvanized steel

Acier galvanisé

ALU

Aluminium

Aluminium

BS

Wood

Bois

CN

Cardboard

Carton

JU

Jute

Jute

ME

Metallic

Metallique

MPT

Weaved plastic material

Matière plastique tissée

PA

Paper

Papier

PE

Polyethylene

Polyéthylène

PET

Weaved PE

PE tissé

PP

Polypropylene

Polypropylène

PPT

Weaved PP

PP tissé

VE

Glass for sample

Verre pour échantillon

Details

Packaging characteristics

Détails d'emballage

>

Before specific printing or packaging characteristic

Marquage spécifique ou caractéristique de l'emballage

>L

Characteristic: long - large

Caractéristique: long - large

>S

Characteristic: short - small

Caractéristique: court - petit

*C*B8BB*

Internal liner = Bulk bag
168305 PVC PER118W068AB *CH C1250B8BB P

Sache interne = Bulk bag
168305 PVC PER118W068AB *CH C1250B8BB P

B-LOCK

Closing strap for flexible container

Lien de fermeture pour conteneur souple

B4

Quadrilateral base

Base quadrilatère

B8

Octagonal base

Octabin

CAL

Aluminium coating

Couche aluminium

Cg

Hooping

Cerclage

CH

Chasuble

Chasuble

Co

Coating

Couche

COL

Glued

Collé

COU

Sewed

Cousu

CPE

PE coated

Couché PE

CPM

Metallic protection

Cage protection métallique

C3

Cubic

Cubique

DIP

Dip pipe (drum)

Tuyaux d'aspiration (fût)

e

Way pallet

Entrées (de palettes)

EPE

PE coating

Enduit PE

EPP

PP coating

Enduit PP

FP

Flat bottom

Fond plat

HT

Heat treatment

Traitement thermique

ICN

Inter-layer sheet 

Intercalaire en carton

L

Litre

Litre

LAL

Aluminium liner

Doublure en aluminium

LAQ

Lacqued coating

Enduit laqué

LOURD

Heavy drum reinforced

Fût lourd renforcé

LPE

PE liner

Doublure en PE

MR

Filling sleeve

Manchon de remplissage

MV

Discharging spout

Manchon de vidange

N

Neutral

Neutre

NV

Deposited

Navette

OC

Central opening

Ouverture centrale

OSB

Surbased bail-handles

Oreilles surbaissées

PASO

Soluble ply of paper

Papier soluble

Pb

Lead seal(ing)

Plombage (scellé)

RAB

Flaps

Rabats

REH

pallet collars

Rehausse pour palette

RF

Reinforced

Renforcé

S

Loop

Sangles

Sh

Internal liner

Sache interne

SOLU

Soluble

Soluble - Repulpable

SP

Special

Spécial

T

Weaved

Tissé

VA D

D valve

Valve D

VA Y

Y valve

Valve Y