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Online sales operation process


 Context and Stakeholders

 

Main Stakeholders for Solvay 1688 flagship store operations

Service ProvidersSolvay

Store Operations Management – SinoPrinciple

•Create and maintain the online store
•Customer service – Pre-sales and after-sales
•Order handling (partial): Receives orders, verifies payment & customer confirmation,… (except invoicing)
•Digital branding / marketing
•Monthly Reporting & Statistic

GBU

•Define value proposition, pricing, product portfolio, forecasting, lead management…
•Provide content for marketing campaigns
•For order handling, take care of:
•Submitting VAT invoices
•Logistics for vanillin products (in own or 3rd party warehouse)
•Monthly billing in SAP for online sales
•Take care of complaints investigation

Logistics Provider – Milkyway

For catechol only:
•Provides warehousing
•Ensures delivery from warehouse to the customer

SBS

•For order handling, issue VAT invoices
•Transfer online sales money monthly to Zhenjiang Bank Account (Bank of China)
•Controls SAP billing with payments


Third party warehouse

For Rhovanil 25kg and Rhodiarome only:
•Provides warehousing
•Picks and packs the goods for customer delivery

Excellence Center

•Main contact point with service providers and GBUs
•Manage promotion and marketing campaigns
•Monthly reporting and reconciliations
•Monitor vendor performance and project KPIs

High level roles 

Role

Service Provider

SinoPrinciple

Service Provider

Milkyway

SOLVAY
Customer Service (pre sales)



Order Handling & Delivering

Logistics – catechol only

Invoicing

Logistics – vanillin products only

Complaints management

Customer interface and collect evidence


Investigation & Solution

Monthly billing

Sales reporting

Inventory reporting - catechol only

Reconciliation and billing

Inventory reporting – vanillin products only

Service providers' payment

Send invoice

Send invoice

Makes payment


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