1. Objective and Scope

    • 1.1. Objective of this Operation

      To ensure that all unprocessed P-card expenses are properly accrued at month-end, so financial statements accurately reflect the company’s expenses.

  2.  

    • 1.2. Scope

                     This procedure is applicable for Company 4045 - Solvay America


  Task description:


  1. I download the file
    • Find the email with the subject “Not Extracted P-card transactions_NAM.”
    • Download the attached file with the P-card transactions.


                   


       2. I prepare the Spreadsheet

    • Open folder with the P-card files. Link.
    • Create a copy of the previous month’s file and update the date.
    • Paste the data you downloaded from the email into the “Insert P-CARD inf” tab.
    • Click on the “Help” button – it will allow the new information to populate the other tabs of the file.


                         


     3. I complete Symbolic Account Information

    • If the Symbolic Account is blank and the Expense Type (Column F) is “undefined,” go to the masterdata tab, choose one of the three numbers, and enter it.

                           


    • If the Expense Type is defined, use the same Symbolic Account as other lines with the same Expense Type.

                         


4. I review Transactions

    • In the “friendly posting” tab or in the “posting scheme” tab, see the amounts that need to be posted.
    • Post the amounts using the transaction ZZF_POSTING_FILE and the template PCARD.

                       


    • Once you have posted, copy and paste the generated document here:


                       


                        PS: Do not post if the total amount is below USD 20,000.


End of procedure.

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