PTP job monitoring procedure has been categorized as follows in accordance with the criticality of the job schedule and its impact on the depending PTP processes.
The list of scheduled jobs is present in the Monitoring Catalog on sharepoint.
Guidelines
- Manual monitoring has to be done every day between 11:00 AM to 1:00 PM IST.
- Job monitoring report has to be sent across the PTP - IN PRJ Stellar_PtP & FR PRJ STELLAR STREAM PtP groups via email.
- Aside from Readsoft Vendor Loading (every Monday and Thursday) and MMPV jobs (1st of every month), all the other below specified manual monitoring activities have to be performed daily.
- In case of any unusual occurrence (job missing/failure), handling procedure given in the following sections has to be strictly followed.
Job Overview
Monitoring Process | Module | System | Automatic Jobs | Manual jobs |
|---|---|---|---|---|
SAP background jobs | SAP MM | PF1-020 PF1-050 WP1-400 | In case of job failure, automatic freshdesk ticket will be created
| MMPV jobs for MM period opening and closing, PRS System (PF1-050)
|
SAP SRM | BP2 | Jobs to be monitored manually
| ||
| AP | PF1-020 WP1-400 | In case of job failure, automatic freshdesk ticket will be created
| Readsoft jobs should be handled manually
| |
Readsoft Vendor Loading | AP | Readsoft WP1-400 | Vendor Loading on Readsoft Platform
| |
B-Process Variant IDocs | AP | WP1-400 | IDOCS status
| |
Xerox Variant IDocs | AP | WP1-400 | IDOCS status
|
The monitoring catalog shall be imperatively updated whenever there is a change in the schedule of the job run.
Handling Process
1. Automatic Jobs
The background jobs for the systems PF1-020 and WP1-400 are regularly checked by the automator.
Below are the specific list of jobs that are monitored by the automator.
- SAP MM jobs for PF1 system
- AP jobs for PF1 system
Note : In case of a job failure, an automatic fresh desk ticket shall be created under the category Service Monitoring .This ticket has to be checked by the L1 member whether it falls under the L1 scope of resolution. If not, it has to be transferred to L2 immediately for further analysis.
2. Manual Jobs
The basic procedure for checking the job status in SAP system is given in the following article.
MMPV jobs for period opening/closing
Systems : PF1-020 and WP1-400
The list of period opening/closing jobs is present in the monitoring catalogue.
- The W133* and IM133* jobs are to close the current & open a new MM period during month end.
- These jobs must be monitored in the early morning every 1st day of the month to make sure that they are executed properly. The status has to be reported to the IM domain leader with respective snapshots.
- Grouped under Graphe RCS_IM_CROSS and Application W133*.
If the jobs fail, the MM period have to be closed manually in order not to block the business activities.
SAP SRM and MM-PRS Jobs
Systems : BP2, PRS (PF1-050)
The jobs listed for BP2 system and PRS system in the monitoring catalogue have to be manually monitored daily. In case of any job failure (missing), it has be to escalated to the L2 team via mail.
Readsoft Jobs
Systems : WP1-400
The readsoft jobs has to be monitored on a daily basis. The list is given in the monitoring catalog.
Check if the job is in error or missing with the job list file. Missing indiactes that when it is executed, the following error is shown.
| No job matches the selection criteria |
|---|
→ In case of job missing : Send a mail to IBM - solvoper@in.ibm.com with the name of files to be processed in the graph XX and application YY copying the following people.,
- Carmen Chapelier Carmen.CHAPELIER@solvay.com
- Andrea Pereira Andrea.Pereira@solvay.com
→ In case of job failure : Display the job log to see the error, L1 team will try to resolve the issue as per their knowledge. Else, create a Fresh desk ticket with job error details and assign it to L2 PTP-AP team and inform them about the ticket via email.
3. AP Monitoring Procedure
Readsoft Vendor Loading :
Twice a week vendors are loaded on READSOFT platform. This process starts in RCS and finishes in READSOFT platform.
Time | Application and Job name/Description |
| Saturday, 08:00 AM French time | RCS : Job FI_ZWFAO04400_S |
| Sunday, 02:20 AM French time | READSOFT : Loading vendors |
| Thursday, 03:00 AM French time | RCS : Job FI_ZWFAO04400 |
| Thursday, 03:30 AM French time | READSOFT : Loading vendors |
NOTE: This checking must be done only on the Monday and Thursday morning French time.
The detailed procedure for checking Readsoft Vendor Loading is given in the following confluence article.
B-Process Variant Idocs :
The objective is to check that there is no IDOC in error. The detailed procedure for checking B-Process Variant Idocs is given in the following confluence article.
Xerox Variant Idocs :
The objective is to check that there is no IDOC in error. The detailed procedure for checking B-Process Variant Idocs is given in the following confluence article.
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