Table of contents
The Import Department
Manages the Import Process in the US & CAN, for all GBUs for Solvay USA Inc., from origin, to the final destination.
The Import team is responsible for facilitating the importation of products and their delivery, to the final destination, in accordance with Solvay USA Inc.’s practices and procedures, and in compliance with the rules and regulations of all applicable government agencies, including U.S. Customs, FDA, USDA, DEA, DOT, and EPA.
- Manage brokers, truckers and carriers
- File ISF information directly with US Customs
- Prepare Customs Declarations for Import Clearance
- Provide Incoterms Training for all GBUs
- Provide GT Nexus Training for all GBUs (Global Track & Trace Tool)
- Audit & Approve
- Import Compliance Documents
- Import Accessorial Charges (webcycles)
- Create Lines in RCS, for import related accessorial charges
Scope
ERP
References
Attachments
Import Process - Ocean
Import Process - Air
Import Process – Customs Clearance to Delivery
Import Process – Estimated Cargo Availability for Pick-up
- Air Shipments – 1 to 2 working days
- Ocean Full Container Load (FCL) Shipments – 2 to 3 working days
- Ocean Less Container Load (LCL) Shipments – 7 to 10 working days
Import Process – Check List upon Placing an Order
- If product has never been imported into the US or Canada, please consult your Product Steward (Bob Tillotson).
- If product was previously brought in as a sample and now ready for commercial quantity, please consult your Product Steward.
- If shipment is by ocean and to be discharged at a US seaport, please request ISF (Importer Security Filing) information, from your supplier, 48 hours prior to vessel departure. Please see Sample ISF Form, below.
- If Solvay USA Inc. is the Importer of Record, Consignee and Buyer will be Solvay USA Inc. on all shipping documents. The customer should be listed, as the “Ship To Party”.
- Required Shipping Documents for Imports
- Carrier’s Airway bill or Rated Ocean bill of lading
- Invoice, packing list, COA
- If it is a GSP Product, Certificate of Origin is required, from Origin Country
- Signed USDA letter on Manufacturer’s letterhead (for Air Shipments). Please see appendix B for sample of USDA Letter.
Shipments to USA by Air or Ocean
Solvay USA Inc is the importer of record
Consignee:
Solvay USA Inc
Attn: Import Department
8, Cedar Brook Drive
Cranbury, NJ 08512
Tel 606 860 3136
Fax 609 860 2467
Notify Party:
UTC Overseas Inc
Attn: Kyle O’Connor
420 Doughty Blvd.
Inwood, NY 11096
Phone: (516) 371-7184
Fax: (516) 239-7875
Customer is the importer of record
Consignee and Notify Party should be the Customer. Documents should be sent to the Customer, to forward to their broker.
Shipments from Other Countries to CANADA by Air or Ocean
Solvay CANADA Inc is the importer of record
Consignee:
Solvay Canada Inc.
Brookfield Place, Suite 4400
181 Bay Street
Toronto , Ontario
Canada M5J2T3
Notify Party:
DHL Global Forwarding (Canada) Inc.
6200 Edwards Blvd.
Mississauga, Ontario
Canada L5T 2V7
Tel: 289-562-6565 Fax: 905-564-0546
Please forward all shipping documents to Intelli Trade, our service provider for Canadian customs entries & compliance issues, and copy the US Import Team.
Contact Person: Carol Beaul cb@intellitrade.com 416-622 2235
Customer is the importer of record
Consignee and Notify Party should be the Customer. Documents should be sent to the Customer, to forward to their broker.
Solvay USA Inc is the importer of record (Siltech Shipts with P.O.)
Consignee:
Solvay USA Inc.
C/O Siltech Corp
3265 Wolfedale Road
Mississauga, Ontario
Canada L5C 1V8
Attn: Rick Edwards
Notify Party:
DHL Global Forwarding (Canada) Inc.
6200 Edwards Blvd.
Mississauga, Ontario
Canada L5T 2V7
Tel: 289-562-6565 Fax: 905-564-0546
Please forward all shipping documents to Intelli Trade, our service provider for Canadian customs entries & compliance issues, and copy the US Import Team.
Contact Person: Carol Beaul cb@intellitrade.com 416-622 2235
Shipments from USA to Canada (Customer)
By Air
Consignee, payer, sold-to party:
Solvay Canada Inc.
Brookfield Place, Suite 4400
181 Bay Street
Toronto , Ontario
Canada M5J2T3
Notify Party:
DHL Global Forwarding (Canada) Inc.
6200 Edwards Blvd.
Mississauga, Ontario
Canada L5T 2V7
Tel: 289-562-6565 Fax: 905-564-0546
Please forward all shipping documents to Intelli Trade, our service provider for Canadian customs entries & compliance issues, and copy the entire US Import Team.
Contact Person: Carol Beaul cb@intellitrade.com 416-622 2235
By Truck or Rail
Consignee, P ayer, Sold-to Party:
Solvay Canada Inc.
Brookfield Place, Suite 4400
181 Bay Street
Toronto , Ontario
Canada M5J2T3
Notify Party:
DHL Global Forwarding (Canada) Inc.
6200 Edwards Blvd.
Mississauga, Ontario
Canada L5T 2V7
Tel: 519-336-4194
Please send commercial invoice and inland bill of lading to Fiona.mccabe@dhl.com and sarnia.pars@dhl.com at DHL Canada for customs clearance.
Shipments from Canada to USA
By Air
Consignee, Payer, Sold-to Party:
Solvay USA Inc.
Attn: Import Department
8 Cedar Brook Drive
Cranbury, NJ 08512
Tel: 609 860 3136
Fax 609 860 2467
Notify Party:
UTC Overseas Inc.
Attn: Kyle O’Connor.
420 Doughty Boulevard
Inwood, NY 11096
Tel: 516 371- 7184
Fax 516 239 7875
Please forward all shipping documents, to the US Import Team.
By Truck or Rail
Consignee, P ayer, Sold-to Party:
Solvay USA Inc.
Attn: Import Department
8, Cedar Brook Drive
Cranbury, NJ 08512
Tel 609 860 3136
Fax 609 860 2467
Notify Party:
Livingston International
670 Young Street
Tonawanda, NY 14150
Contact: Adrienne Hayden,
Tel: 716 696 6304
Please send commercial invoice and inland bill of lading to: Clientserviceus@livingstonintl.com Livingston International
Shipments from MEXICO to USA
By Truck or Rail
Consignee, payer, sold-to party:
Solvay USA Inc
Attn: Import Department
8, Cedar Brook Drive
Cranbury, NJ 08512
Tel 606 860 3136
Fax 609 860 2467
Notify Party:
UTC Overseas Inc
Attn: Stephanie Underwood
2 Northpoint Drive, Suite 200
Houston, Texas 77060
Tel: 713-869 9939
Fax: 713-422 2851
Please send a copy of the commercial invoice and inland bill of lading to, s.underwood@utcoverseas.com , j.kettler@utcoverseas.com , A.Mier@utcoverseas.com , for Customs clearance AND advise on the contact for the Mexican freight forwarder
Import Process – ISF Form (Appendix A)
Import Process – Sample USDA Letter for Air Shipments (Appendix B)
