Tasks to be completed when documenting an operation (from creation to publication)

1. Enter the Title of the operation / page

2. Add the following Labels:

    • Scope of applicability: ww, country_accounting

    • Country or group of countries (if applicable): belux, china, france, italy, lam, nam,uk_ie, bulgaria, dach, netherlands, iberia, poland, latvia, australia, india, japan, south_korea, thailand, singapore, new_zealand, emea_transversal, apac_transversal

    • Unit and Domain according to the List of labels to be used in the Finance Service Line space

      • E.g. 1: WW Operation in Financial Accounting under domain "Central Finance Processes & Compliance":
        • Labels to be used: ww, financial_accounting, central_fin_proc_compliance

      • E.g. 2: France Operation in Financial Accounting:
        • Labels to be used: country_accounting, france, financial_accounting
          (for country operations, the Domain is always country_accounting)

3. Fill in all fields as described above

4. Name the title of each section using OPD methodology naming convention - Infinitive verb without the “to”, mainly action verb...something) -" I do something..."

5. Once the description of the operation is completed, ensure it is approved and published by launching the SBS-Finance approval workflow

Domain:

Responsibility area:

Table of contents 


Scope


ERP


Frequency

 

References



Forms



Attachments




<< ARA - I prepare the tool for audit >>



1.1. Objective of this Operation

For the external audit a few reports are include in ARA to facilitated the extraction.


1.2. Scope

All entities defined by Audit time (information send by Joana Nunes)


2. Definitions

See Finance Glossary:

  • ...


3. Tasks description

Jobs should be created to run the report to ARA



3.1. I send an email to updated variants

I create a file to send to all accounting platform teams create/update the variants by company


File Model: example 


Email Model: 



3.2. I update ZWFAT335 table

On SM30 I need to updated table ZWFAT335 to the jobs run properly:

I need to create as below the rule for every company audited:

And include in the table as below:


AA


BS


MM


3.2. I program the jobs:


3.2.1 AA

For assets we have 4 jobs to program, the name should follow the rules below:


AUDIT#AACCCCCSEP#ASSETSAQUIS  

AUDIT#AACCCCCSEP#ASSETSROLLFRW

AUDIT#AACCCCCSEP#ASSETSTRANSF

AUDIT#AACCCCCSEP#ASSETSRETIREMENTS 


To create the jobs there is a macro to be used:

WP1

PF1

I need just update the list of companies and run one macro by tab :


If the macro does not work I can follow the instruction attached.


3.2.1 MM

For inventory we have 1 job to program, the name should follow the rules below:


AUDIT#MM00001SEP#MB5L


For inventory there is no macro create I need to follow the steps below:

1.Enter transaction MB5L and choose the variant for the company code:

Please ensure all company codes have a related variant. The variants should have “AUDIT” in the name

2. Schedule a job in background but not o be processed immediately as we have a few changes to perform.

3. In SM37 select your job and choose option “Copy”


4. You will now have to give the new name to the job:


5. Important to have “MM” + company code from ARA + PBC number to which it is related (PBC number not relevant for testing)

6. Now choose option “Change”



7. Click on Spool List Recipient to insert the shared folder in SBWP


8.Click on step now to change the variant´s name (currently a technical name):


9. Select the job and edit 


10. Insert the correct variant name


11.Save all changes and execute the job immediately

12. Once it is finished you may check ARA template:



3.2.1 BS


For Balance sheet we have 1 job to program, the name should follow the rules below:

AUDIT#BSCCCCCGR55#BS092021 

Report GR55 Z4F3

You can use as example the explanation to program AA/MM reports, the logic is the same:

  • Recipient defined in the job will be the business workplace folder where the report will be stored so the program transforms it into an excel format and finally attaches to the defined account item in ARA

PF1 => SF_1A-BE

WP1 => SF_1I-EU



After everything ok in ARA you can inform the teams to check the reports extracted and if everything is correct.



End of document.

 

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