Responsibility area: Maintain cycles
GBS Service Center:
- Processes all cycles, based on a pre-defined order for each entity. Processing includes the dealing with the generated messages.
- Clarifies the reason for the messages, looks for modifications if possible, starts again cycles if needed. In case an error blocks further processing and it cannot be solved by GBS, the issue must be communicated to the Local Finance. After a solution is provided, GBS acts by launching again the related transactions and checks if the involved cost centers are balanced.
Local Finance:
- Will contribute to find the solutions for occurring problems, above all caused by serious errors which cannot be solved by GBS.
- Checks the outcome of cycles, i.e. the coherence, plausibility, reasonability of the generated cost allocation.
- Gives the final approval to continue with the chronological next steps.
Scope
ERP
WP2
Frequency
References
Attachments
Guideline
STEP 1
Start the transaction using the menu path or transaction code KSUB
Double-click 
Execute Plan Assessment: Initial Screen
STEP 2
On the Execute Actual Assessment screen, make the following entries:
| Field name | User action and values | Comment | |
|---|---|---|---|
| 0 | Controlling Area (dialog box) | Enter controlling area | Only needed if dialog box displays. |
| 1 | Periods | Enter the whole year = 1 to 12 | Jan =1, Dec=12 |
| 2 | Year | Next year. For example the cycle is executed at the end of 2014 for the year 2015 | |
| 3 | Test run | Use test run until the run is error-free | |
| 4 | Detailed lists | x | |
| 5 | Cycle | Enter the cycle code => Make sure the Start Date is the first day of the coming year | You can execute up to 10 cycles in one execution |
STEP 3
Execute
STEP 4
Display messages by clicking or
=> Messages are displayed
It is compulsory to clear Error messages before saving the cycle
You can click 
and/or 
if you want to hide information and/or warning messages
and then click 
to get more detail regarding the error message
Inform the person in charge of cycles maintenance if there are errors messages and wait until there are solved before starting the next step
STEP 5
Go back to the initial screen by clicking and leave list by clicking
STEP 6
Untick the field "Test run" and execute
The process is completed without error
STEP 7
Check that all cost centers are balanced
- Display cost centers report (for instance S_ALR_87013611 (or report 1SIP), report 1SHK (= S_ALR_87013615) or S_ALR_87013635 )
- Enter the group of cost centers that must be balanced
- Execute
Over/Under-absorption must be equal to zero
