Tasks to be completed when documenting an operation (from creation to publication)
1. Enter the Title of the operation / page
2. Add the following Labels:
Scope of applicability: ww, country_accounting
Country or group of countries (if applicable): belux, china, france, italy, lam, nam,uk_ie, bulgaria, dach, netherlands, iberia, poland, latvia, australia, india, japan, south_korea, thailand, singapore, new_zealand, emea_transversal, apac_transversal
Unit and Domain according to the List of labels to be used in the Finance Service Line space
- E.g. 1: WW Operation in Financial Accounting under domain "Central Finance Processes & Compliance":
- Labels to be used: ww, financial_accounting, central_fin_proc_compliance
- Labels to be used: ww, financial_accounting, central_fin_proc_compliance
- E.g. 2: France Operation in Financial Accounting:
- Labels to be used: country_accounting, france, financial_accounting
(for country operations, the Domain is always country_accounting)
- Labels to be used: country_accounting, france, financial_accounting
- E.g. 1: WW Operation in Financial Accounting under domain "Central Finance Processes & Compliance":
3. Fill in all fields as described above
4. Name the title of each section using OPD methodology naming convention - Infinitive verb without the “to”, mainly action verb...something) -" I do something..."
5. Once the description of the operation is completed, ensure it is approved and published by launching the SBS-Finance approval workflow
Responsibility area:
Scope
ERP
Frequency
References
Forms
Attachments
<< UK - SCO - 7771 Direct Debit Accrual >>
1. Objective and Scope
1.1. Objective of this Operation
This instruction is for 7771 direct debit accrual calculation.
In UK entities there are still a lot of direct Debit postings - meaning that the vendor requests payment for invoices from bank direct instead Solvay processes the invoice and the release payment. Direct debit payments are posted by a person that reviews bank transactions and posts them on vendor accounts. Those items remain open until invoice is processed and posted on vendor, resulting in both item matching and clearing.
This calculation accrues direct debit amounts that are paid but invoice hasn’t yet been processed.
1.2. Scope
This is applied only for company 7771 CYTEC ENGINEERED MATERIALS LIMITED (GB).
2. Definitions
See Finance Glossary:
- ...
3. Tasks description
3.1. I do something...
Task should be performed D+1 after AP period is closed (around noon).
Go to t-code and select 7771 and by the end of reporting month:
S_ALR_87012083
This report will provide all open AP items on a selected date for selected company.
Export data to excel:
List > Export > Spreadsheet
Save the Excel - it will be your backup documentation.
In Excel search if there is positive balance for following vendors (check name or vendor number):
59309 BOC
59354 HAFREN (Severn Trent)
2824466 UBM
2825187 Portable Office
2825216 BT Group - usually this vendor has negative balance (don’t accrue)
2825217 PHS
64209 Air Products
If the vendor has positive balance - enter the balance in journal entry for accrual.
Use DD ACCRUAL template.
Reserve on the next month:
...