Tasks to be completed when documenting an operation (from creation to publication)
1. Enter the Title of the operation / page
2. Add the following Labels:
Scope of applicability: ww, country_accounting
Country or group of countries (if applicable): belux, china, france, italy, lam, nam,uk_ie, bulgaria, dach, netherlands, iberia, poland, latvia, australia, india, japan, south_korea, thailand, singapore, new_zealand, emea_transversal, apac_transversal
Unit and Domain according to the List of labels to be used in the Finance Service Line space
- E.g. 1: WW Operation in Financial Accounting under domain "Central Finance Processes & Compliance":
- Labels to be used: ww, financial_accounting, central_fin_proc_compliance
- Labels to be used: ww, financial_accounting, central_fin_proc_compliance
- E.g. 2: France Operation in Financial Accounting:
- Labels to be used: country_accounting, france, financial_accounting
(for country operations, the Domain is always country_accounting)
- Labels to be used: country_accounting, france, financial_accounting
- E.g. 1: WW Operation in Financial Accounting under domain "Central Finance Processes & Compliance":
3. Fill in all fields as described above
4. Name the title of each section using OPD methodology naming convention - Infinitive verb without the “to”, mainly action verb...something) -" I do something..."
5. Once the description of the operation is completed, ensure it is approved and published by launching the SBS-Finance approval workflow
Responsibility area: N/A
Table of contents
1. Objective and Scope
1.1. Objective of this Operation
This procedure explains how to retrieve and generate billings related to Expatriates employees.
1.2. Scope
This procedure is applicable for companies:
3384 - Solvay Fluorides, LLC, Greenwich, CT;
4045 - Solvay America, Inc., Houston, TX
4290 - Solvay Chemicals, Inc., Houston, TX
5782 - Solvay Specialty Polymers USA, LLC, Alpharetta, GA
2. Definitions
See Finance Glossary.
3. Tasks description
3.1. Responsibilities
SBS Responsibilities:
- Service Line Team will update the Expat master data with cost centers to be billed.
- Finance Operations Team will retrieve the data and issue the billings.
3.2. Periodicity
It’s done monthly, and must be posted until D-2.
Remark
This procedure must be performed after US: 401-K Employer Costs for US.
3.3. I retrieve and upload the data
3.3.1. I retrieve the data
First of all, contact Service Line Team to have the cost centers to be billed. After that, open transaction KSB1 and fill the Cost Center with this information and the Posting Date according to the closing period, as below:
The amount to be issued will be the total by cost center.
3.3.2. I perform the posting entry data
On transaction KB15N post the amounts retrieved on KSB1 in accordance with their cost center and WBS element. The Cost Element will be 6120200000 - FC PERSONEL/EXPAT.
3.3.3. I run SAP transaction Z1F_CRC_DATA_ENRICH
Check if there is error on the invoice creation using transaction Z1F_CRC_DATA_ENRICH.
Select the line and click in Log
This Log will inform if there is any error in the billing creation.
If you have Zero errors you can go ahead to the next step.
3.3.4. I run SAP transaction Z1V_CRC_BILLING
Create invoices using Z1V_CRC_BILLING and filled as below:
Run the transaction and the billing number will be generated.
3.3.5. I inform CAM.
Send the invoices generated to CAM in accordance with company code invoiced.