Tasks to be completed when documenting an operation (from creation to publication)

1. Enter the Title of the operation / page

2. Add the following Labels:

    • Scope of applicability: ww, country_accounting

    • Country or group of countries (if applicable): belux, china, france, italy, lam, nam,uk_ie, bulgaria, dach, netherlands, iberia, poland, latvia, australia, india, japan, south_korea, thailand, singapore, new_zealand, emea_transversal, apac_transversal

    • Unit and Domain according to the List of labels to be used in the Finance Service Line space

      • E.g. 1: WW Operation in Financial Accounting under domain "Central Finance Processes & Compliance":
        • Labels to be used: ww, financial_accounting, central_fin_proc_compliance

      • E.g. 2: France Operation in Financial Accounting:
        • Labels to be used: country_accounting, france, financial_accounting
          (for country operations, the Domain is always country_accounting)

3. Fill in all fields as described above

4. Name the title of each section using OPD methodology naming convention - Infinitive verb without the “to”, mainly action verb...something) -" I do something..."

5. Once the description of the operation is completed, ensure it is approved and published by launching the SBS-Finance approval workflow

Domain:

Responsibility area:

Table of contents 


Scope


ERP


Frequency

 

References

Transactions:

FBL3N

/BSAR/MENU


Forms



Attachments




<< US - PF1 ARA Bank Accounts >>



1. Objective and Scope

1.1. Objective of this Operation

The objective of the operation is to describe how to update the dashboard file that reconcile the US PF1 Bank accounts.


1.2. Scope

This procedure applies to company all  US ERP PF1 companies:

  • SSP - 5844, 5782

  • SCI - 4290, 4291, 5650, 6028

  • SF - 3384

  • SNA - 4045, 5718


2. Definitions

See Finance Glossary:


3. Tasks description

Monthly all the US PF1 companies need to be reconciled in ARA Bank Accounts, the purpose of this procedure is improve the analyze about bank accounts regarding US PF1.

The content should be mainly organized in 2 levels of Headings to ensure a proper link with the Table of Contents.

3.1. I go to Google Drive

3.1.1. I check accounts that need to be reconciled

First step, I access the google drive to check which's bank account need to be reconciled. With the gDrive opened I go to SAP so I access transaction /N/BSAR/MENU

  • Fiscal Year: Current Year

  • Posting period: Closure period

  • Area: *US*  


You can check all accounts that need to be reconciled, not just ARA Bank accounts but all, because that is too important open the gDrive as well, we need to do the reconciliation of all US PF1 companies, so choice one of them to start and open in gDrive the folder of last period.

In this example, we chose company 3384 to start

Download the excel file, it will be the template so we need to update it. Do not forget to update the date when you save the file as well.

3.1.2. I work on template

After download the template, you can follow theses steps below:

  • Delete the information in Opening balance

  • Copy the information in Closing Balance so paste in Opening Balance 

  • Delete the information in Closing Balance.

...

I access the transaction /FS10N in SAP to retrieve information about PF1 system.

You can find the information about account in PF1 within template as you can see below.

I copy the amount and paste in template, at the same line of the information about SAP (PF1) - Closing Balance.

Then I follow the same steps to PI1 System.

Access PI1 system, then go to transaction /FS10N. 

You can find the information about account and company code in PI1 within template as you can see below.

I copy the amount and paste in template, at the same line of the information about SAP (PI1) - Closing Balance.

Then analyze if these amounts are correct or not, if the difference from the last period increase or decrease a lot comparing with the current period, you can suspect that something is wrong.


3.2. I get the extract and perform the reconciliation in SAP

3.2.1. I get the extract 


In SAP go to transaction /ZCMPC 

You can find all information within template as you can see below.



You can save the file as the previous standard on gDrive, check how was named in the previous period.


3.2.2. I do the reconciliation of account.

Back to transaction /N/BSAR/MENU

Find the account that we make in template in this case will be 591USD4044 and click on Exec

Copy the comment of previous period.

Click in Load Data and after just press enter in keybord.

Copy and paste the value from Unrec. Balance to Rec. B

Then go to Status & Assessment and CERTIFY.

3.2.3. I upload the Google Drive.

Create a new folder following the previous standard

 

Then upload the file updated




...


End of document.

 

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