I create a budget assessment cycle 

Process: Costing Model Architecture

Responsibility area: Maintain cycles


Responsibility:

  1. Controlling - Information for the cycle - Template for the Budget Cycle
  2. GBS - Analyse and create the cycle.


Scope
 
ERP
WP2
Frequency
      
References


Attachments

IAC 01.01 Costing Model.xlsx

IAC 01.01 Costing Model_366 days.xlsx

IAC 01.01. Costing model validation  << I create a budget assessment cycle >> SBS-OP-DRTR-02-003 - I check that Cost Centers are balanced_old



  Guideline  

Receive the Costing Model file completed by a FRA.

STEP 1

Open the template you received and go to the tab 

you can find : 

  1. the list of direct production cost centers PPPP-1
  2. the list of fixed cost centers PPPP-1 & PPPP-2
  3. the allocation keys

 

 

 

 

 

 

For instance : the cost center 8035-2110 must be allocated as below : 

Receivers%
8035-100040
8035-100110
8035-10024
8035-100336
8035-100410

 

 

STEP 2


Costs from indirect cost centers are transferred to direct cost centers using assessment cycles and allocation structures that must be defined


The allocation structure to be used depends on the group that was defined by the FRA and that can be found in the tab 

For instance the cost center 8035-2100 belongs to the group EPRD6X

 

 

 

An allocation structure is assigned to each group 

For instance the allocation structure assigned to the group EPRD6X is CM

So it means that the cost center 8035-2100 must be settled using the allocation structure CM that replaces the secondary cost elements 99422300 for the fixed costs and 99423000 for the depreciation. 

 

 

Allocation

structure

To assess:

Cost elements

CE

EPRD1X Maintenance

99422200 Maintenance CNP

99423050 Maintenance AMO

CF

EPRD2X Technical Assistance

99422351 Technical assistance CNP

99423000 Depreciation indirect CC assessment

CG

EPRD3X Quality ctrl & laborat.

99422322 Laboratory CNP

99423000 Depreciation indirect CC assessment

CH

EPRD4X Utilities

99422400 Utilities CNP

99423003 Utilities AMO

CI

EPRD51 Internal logistics

99422604 Logistic CNP

94230000 Depreciation indirect CC assessment

CJ

EPRD52 Functions

99422397 Function Novecare CNP

99423090 Function Novecare AMO

CK

EPRD54 HSE & Environment

99422352 HSE & Environnement CNP

99423000 Depreciation indirect CC assessment

CL

EPRD57 Quality

99422334 QUALITY CNP

99423031 Quality AMO

CM

EPRD56&EPRD6X Adm/Plant OCost

99422300 Common Services CNP

99423000 Depreciation indirect CC assessment

 

 

STEP 3

Review the allocation structure to be used for each cost center. In case of doubt you can contact the Regional Costing Manager

 

 

 

 

STEP 1

Use transaction code : KSU7

 

 

KSU7 - Create Plan Assessment Cycle : Initial Screen

 

 

STEP 2

Enter the cycle code (=PPPPBU => PPPP is the plant code)

and the starting date (1st day of the coming year) and 

 

 

STEP 3

 

  1. Enter the validity date (to last day of the year)
  2. Enter the description of the cycle (PPPP Plant name - Budget)
  3. Check the Indicator "Iterative"
  4. Check the Field Groups "Object Currency"

 

 

STEP 4

Click 


 

 

 

 

 

 

 

 

 

STEP 5

Enter the segment code (cost center code) and description (cost center code & name)

 

 

STEP 6

Update the tab "Segment Header" :

  1. Enter the allocation structure or the assessment cost element if there is no allocation structure available
  2. Sender values:
    • Sender rule = Posted amounts
    • Share in % = 100 %
  3. Receiver tracing factor : 
    • Fixed percentage

 

 

STEP 7

Go to the tab "Senders/Receivers"

 

 

STEP 8

Update the tab "Senders/Receivers"

  1. Enter a cost center or a group of cost center (group in the standard hierarchy)
  2. Enter a group of cost element ZRCS-CNP (for fixed costs) or ZRCS-AMO (for depreciation). It is not necessary when an allocation structure is used
  3. Enter the receiving cost center or group of cost centers (PPPP-1)

 

 

STEP 9

Go to the tab "Sender Values"

Version = 0

 

 

STEP 10

Go to the tab "Receiver Tracing Factors"

=> Enter the allocation key per receiving cost center 

 

Total = 100

 

 

STEP 11

Create a new segment by clicking 

 

 

 

STEP 12

Save 

 

 

 

Related SAP Transactions 

 

Once the cycle is created and the budget uploaded, you can run the cycle - I run budget cost centers cycles

 

 

6 Comments

  1. Paulo Faria

    ROLLIER, Charlotte We don't have the allocation structure for group of CC's EPRD0X WORKSHOP

    1. ROLLIER, Charlotte

      For the group EPDR0X, you can use the allocation structure CM

      1. Paulo Faria

        OK Thanks!

      2. GONCALO, Ana Catarina

        ROLLIER, Charlotte, Hamburger, Joao this was the problem we sent you in the email yesterday. CM will not work for group EPRD0X because the labor costs are being considered incorrectly.

        We tried used 2 different segments instead of CM (1 for CNP and 1 for AMNO) and it worked.

        So, we should proceed like that (2 segments with distinguish by sender CE group ZRCS-CNP or ZRCS-AMO), right? Or the allocation structure should be updated?

        If it's supposed to use 2 different segments, which are the Assessment CE that we should use?

        We noticed that Melle is using 99422000 for CNP, while Poland uses 99422300. Also for AMO, Melle has 99423052 while Poland has 99423000.

        Thanks in advance.

  2. Priscila Morais

    In Step 2, the "Allocation Structure" table is not complete. It is missing ECPXX,RDDB1, EMSVDA.

    Where we can find the complete table? Which ones we can use to continue with this test?

    1. ROLLIER, Charlotte

      The aim of the procedure is to create a cycle for indirect production cost centers. They should be included in a group that starts with EPRDx. If the controller wants to allocate a cost center that is included in another group, it is a mistake or in the cost center group or in the allocation. Then you can ask the RCOM to investigate