- Created by Vidhyadharan-ext, Vaishna on Jun 30, 2023
Initiative brief
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* Required information
Project details
Phase |
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|---|---|
Status | IN PROGRESS UNDER REVIEW APPROVED NOT APPROVED |
Start Date | Enter the starting date of your initiative, by clicking on the calendar icon bellow - when you started to work on different step of the initiative
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Initiative name ID Provided by DT PMO | Bacchus Phase 3 - Implementation of the remaining SAP modules and satellites application for managing the full operations of the site |
Description of the initiative | The objective of the project is to complete the integration into Solvay IS environment of the investment done by the GBU Aroma in Portugal for the production of natural vanillin through fermentation process. And particularly to set up the business applications required for:
The go-live is planned on Nov 2nd, 2023. Estimated Budget: 71 k€ Explain the context and the initiative (current situation, linked to other initiative, pre-requisites).summary with key items:
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Domain & Product | |
Requested Domain Journey / Platform |
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| Involved Domain Journey/ Platform |
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Initiative Ownership | |
Digital Technology Partner | @Jessica DeMesmaeker |
Product Manager / Service Delivery | @Patrick Vignon |
Roadmap & Key objectives | |
Roadmap | This project is part of the growth initiative launched by the GBU. |
2023 Digital Technology Key objective | Must do project. |
Priority | P1 must do |
Phase 1: Envision - High level initiatives
Do
Create Envision brief if the initiative is part of the validated roadmap
- Highlight roadmap value
- Request a budget for Strategize if you need one
- Security scoring
- RADAR/SENTRI
Don´t
- Request platform resources if the business capability is already identified and clear
- Write portfolio epics, epics and user stories
Identify squad resources
First, let´s start with the Problem space
1.1. Reason
* Why is this initiative proposed today?
| This initiative is proposed now because the production will start at the beginning of November. |
1.2. Benefits
What are the new capabilities expected?
| No new capabilities but just a roll-out of the existing capabilities in SAP PF1. |
What will it replace? Is it a new solution or an existing one?
| An existing one. |
1.3. Target users
Who are the future users?
| GBU and site people |
What is the number of users impacted?
| 20 |
What about the Business Needs?
1.4. Value proposition
What is the value of the initiative?
| Benefits are in the GBU. |
1.5. Business goals
How does the product / deliverable align with the business goals?
| The business will be able to manage and follow the production and logistic in SAP. |
1.6. Challenges
Are there any challenges in developing the product?
| None but the availability of DT resources due to Po2. |
1.7. Business metrics
How will we measure success?
| Project on time and on budget and overall customer satisfaction >= 4 |
1.8. Cybersecurity
Please duplicate this template and contact the SIP team in order to get your corresponding folder. Then, for the envision phase, answer to the initiative card tab and to the 7 high-level questions in the "Security Scoring" tab. These questions will help the SIP team to determine the level of cybersecurity & compliance support you will need. Please contact the team by email: @SIP_team@solvay.com
1.9- Involvment of Data Domains
If your initiative is working with data, please select the domain which is impacted:
- Marketing & Sales (for examples: Customer & Market segment / Price conditions & CMIR)
- Supply Chain Management (for examples: Routes & Rates)
- Procurement (for examples: Master data: Vendors, Contracts, Material (Group)/ Reference Data: Payment terms, Structures)
- Finance (for examples: Management (MAC)/ Financial (FAC)/ Treasury)
- HR (for examples: HR Master Data (Employee, Personal, Identity))
- Industrial (for examples: BOM, Asset Hierarchy, MES Tag, Process Batch)
- R&I (for examples: Products, Equipments/ Projects)
- Structures & shared referential (for examples: Structures/ Shared referential data/ Finished goods)
- Sustainability
1.10. Up to investment
Estimated Delivery phase start date*
| Estimated Delivered end Quarter* Q3 2023 |
What is the coherent money to commit on the initiative?*
| 2023 (in K€)* | 2024 (in K€)* | 2025 (in K€) | |
|---|---|---|---|
Estimated size of investment (high level) | 71 |
What is the coherent run and build commit on the initiative?
Estimated run costs (estimation high level) per year on xxYear (xx= duration of the contract if known) | Type of savings expected /year for DT (Ex: Contracts, FTE, ...) |
- maintenance
- infrastructure
- FTE
- Sales provider
- licences
- other: please explain
Please add here the required envelop needed to work on the strategize phase - if needed (maximum 40k€) :
| N/A |
1.11. Resources
What skills and talents do we need?
| Nothing special |
1.12. Methodology to apply (refer for Accolade)
Do you think your initiative will best cope with a waterfall or agile methodology?
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If the initiative will be done in Agile methodology, please contact during the strategize phase Nicolas LOVAGNINI
Phase 2: Strategize
Do
- Identify portfolio epics and epics within each portfolio epics
- Create a document / slide / spreadsheet to build your epics and put a link in the bief
- Estimate experts and budget by portfolio epics or by increment
- Show SMART KPI (Specific, Measureable, Archievable, Relevant, and Time-Bound)
- Evaluate the impact on Solvay One Planet objectives
Don´t
- Identify squad resources (naming)
- Write user stories
Now, we can move on to the Solution space
2.0 Scope / Deliverables
What is your list of scope if waterfall initiatives (technical, functional & organizational) / deliverables foreseen? What are your list of Epics if Agile initiatives?
| Supply chain → SAP PF1 LE, SAP PF1 MM, SAP PF1 SD and GTS Manufacturing → SAP PF1 PP and QM (TBC) |
2.1. Actions to complete
| Mandatory actions * (please contact them together if possible) | ||
|---|---|---|
Description of the action / task | Contact | Document & examples (please make your own copy and insert new link here) |
Contact each relevant pool lead to book resources in the capacity planning tool
| Complete Capacity planning tool | |
Complete Accolade
| Claire Bazin | Complete Accolade |
Review with Enterprise Architect the actual solution answering the objective
| Complete Architecture Impact Analysis (AIA) | |
Check you have confirmed the involvement of each platform | Revert to SDM of each Platform | |
Identify security needs (Confidentiality, Integrity, Availability) and define security measures to be implemented by the initiative team
| Complete the security questionnaire in “SIP Support tool” | |
Support for budget estimation (via the Workload & Cost), Financial evaluation (Total Cost of Ownership over 10Y), saving validation
| W&C: to be filled in to Accolade in preparation phase → DONE (validated w/Thomas Varchmin TCO over 10Y: | |
Data Governance: if data is required, please identify the business objects in each domain (refer to envision phase)
| Data Governance Strategise for Initiative Briefs | |
| Optional | ||
If any relation needed with a supplier
| ||
If it concerns a key supplier, a sourcing strategy has to be defined
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If conformity by design is required
| GMP (pharma), ISO | |
2.2. Users needs
What do users dislike about the current solution?
Applicable when a new solution is developed
| N/A |
What tools or features do your users wish to have?
| N/A |
What value will it add to the user´s lives?
| N/A |
What alternative do we have?
| N/A |
2.3. Overall Service Delivery Management for a project
A standardised process for creating and introducing services. It may sound basic, but Service Design and Introduction should be considered at the very beginning of the project.
- Moving through the various project stages from Envision, strategize (requirements gathering) to planning, delivering value and testing before deploying the service.
- Embedding service introduction activities into project delivery, with defined success criteria at each stage avoids a re-work which can negatively impact the project in terms of time, cost and quality.
Who is the service owner?
| N/A |
What is the target?
| N/A |
Which platform will maintain the new service?
| N/A |
2.4. Risk Analysis
What are the risks (refer to Risk analysis matrix in Accolade)?
https://biarritz.solvay.com/Project/Page/getlayout?projectid=12324&layoutid=212.5. Solvay One Planet Objectives
What is the qualitative assessment of Hardware/ Data processing/ Project’s contribution to Solvay One Planet?
- Is the business ambition you will support improving or not sustainability? - Will you increase or decrease the number of hardware we need to operate? How much ? - Will you generate or transfer an important amount of data, especially videos? How much? |
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