#

Main activities

Tips / Best practices

Key points

1

Enter transaction ME31K

#

Main activities

Tips / Best practices

Key points

2

A RCS contract is created by CCA and per country

If supplier has several codes in SAP, use the Headquarters folio number

3

Agreement type: ZWK - Central val. contract

Available for more than 1 site

4

Agreement Date: Date of contract creation in SAP fulfilled automatically

5

Purchasing. Organization : 3001 or 3004

3001 – General supply

3004 – Industrial Supply

#

Main activities

Tips / Best practices

Key points

5

Purchasing Organization : Concerns activity or 3004

3001 – General supply

3004 – Industrial Supply

6

Buyer Code: Always provided by requester

7

Mandatory to flag the "Acknowledgment Reqd" – PRESS ENTER

#

Main activities

Tips / Best practices

Key points

8

Company code: Enter a valid country code: List bellow

Information always provided by requester

#

Main activities

Tips / Best practices

Key points

9

Validity date: Provided by requester

10

Your reference: Concerns the contract reference with the supplier (if not known, indicate reference Solvay)

11

Our reference: If not known, enter 000000

12

Salesperson: Pre-defined in the vendor master record, If not known, indicate M. in order to be able to move to other screen

13

Telephone: Pre-defined in the vendor master record, If not known, indicate M. in order to be able to move to other screen

14

Incoterm: If contract is created for several sites you can not define a specific address to deliver material, so, do not remove "ADRESSE DE LIVRAISON"

15

Payment Terms: System will retrieve it, by default from the Master Data, if contract was negotiated with a different term, we can modify it.

16

Currency: According to Contract negotiation / Country you must fulfill the currency in this screen, otherwise you will not able to modify it anymore. PRESS ENTER

#

Main activities

Tips / Best practices

Key points

17

Item Category: Create the first line as "Material Group" W

18

Fulfill the Short Text

***

Material group: Fill the Family purchase code - 4 digits and afterwards Double click on the line created

#

Main activities

Tips / Best practices

Key points

19

#

Main activities

Tips / Best practices

Key points

20

If required, you can now create the material / Article lines:

• Account assignment Category: U - Unknown
• Material number
• Price

#

Main activities

Tips / Best practices

Key points

21

After your line is created, double click on the line, and fulfill the Vendor material reference (if that information is available)

22

Tax code: Fulfill the VAT code applied in the country

***

For contracts created as
ZWK - Central val.contract the numbering will start with 47*

#

Main activities

Tips / Best practices

Key points

1

Enter transaction ME31K

#

Main activities

Tips / Best practices

Key points

2

Agreement type: WKLocal value contract

3

Purchasing. Organization: 3006 – Raw Materials 3002 Packaging

4

Plant: Contracts for Raw Materials are created for a specific plant. ENTER

#

Main activities

Tips / Best practices

Key points

5

Incoterms: As the contract is created for a specific plant, insert the delivery address. ENTER

6

Payment terms: modify if necessary to terms agreed on contract

#

Main activities

Tips / Best practices

Key points

7

Insert the material code and ENTER. Insert the price and Afterwards, Double click on line

If the same material is delivered by a supplier on multiple sites in the same country, the contract will have separate lines for each site and for the same item code

#

Main activities

Tips / Best practices

Key points

8

Tax Code: Fulfill the Vat Code

9

Vend. Mat.: Supplier's material reference

10

RelOrdQty: Fill the standard quantity to be ordered

11

#

Main activities

Tips / Best practices

Key points

11

Pl. Delv. Time: Fill up the delay / days that supplier needs to supply us

12

#

Main activities

Tips / Best practices

Key points

13

#

Main activities

Tips / Best practices

Key points

14

Double click on Material PO Text

#

Main activities

Tips / Best practices

Key points

15

#

Main activities

Tips / Best practices

Key points

16

For contracts created as
WK - Local value contract the numbering will start with 46*