Table of contents

Scope

ERP

 

References

Attachments

1. INTRODUCTION

1.1. Objectives and scope of this procedure

This OP explains how to modify or update the items of a service contract

Who uses this document?

What is the nature of the need

User / PREQ creator

Approver

PSR

PS

Goods

Services

   

X

 

X

1.2. Material groups in scope

  • The material groups in scope are all started with ZP.

1.3. Process step described in this procedure and expected end product

End Product 

2. STANDARD OPERATING PROCEDURE DESCRIPTION

2.1. Manual editing of items

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Main activities

Tips / Best practices

Key points

1

Enter transaction ME32K

  

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Main activities

Tips / Best practices

Key points

2

Enter the agreement that needs updating and hit Enter.

  

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Main activities

Tips / Best practices

Key points

3

All the non grey fields can be edited. To edit the service within the item:

  1. select the line
  2. Click on .
  

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Main activities

Tips / Best practices

Key points

4

To Edit the Service short text just insert the new data.

  

5

To edit the price of the service, click on on the bottom of the screen.

  

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Main activities

Tips / Best practices

Key points

6

Select .

  

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Main activities

Tips / Best practices

Key points

7

Enter the new price and its validity.

If we have an update that is only valid within 2 months, we can frame that by sing the "valid from" field.

 

8

Save with .

  

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Main activities

Tips / Best practices

Key points

9

To add a new item on the contract, select a blank line and add on it the Short text which will differentiate this item from the remaining ones. Click Enter.

  

2.2. Editing items per file upload

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Main activities

Tips / Best practices

Key points

11

Enter Transaction ZZM_DISP_KONT_SER.

  

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Main activities

Tips / Best practices

Key points

12

Enter the agreement number.

  

13

Enter the purchasing organization and plant.

 

Optional fields.

14

Delimit the agreement items which need to be updated.

 

Optional field.

15

Exclude "L" and "S" on the Deletion indicator.

To exclude items, click in , enter the data in , click and .

Excluding the deletion indicators S and L will result in a list of only the usable contract items.

16

Execute the transaction clicking .

  

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Main activities

Tips / Best practices

Key points

17

All the Services included on each agreement item will be shown.

None of the fields is editable at this stage.

 

18

Click .

  

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Main activities

Tips / Best practices

Key points

19

Save the file. Make all the necessary updates and save it again.

  

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Main activities

Tips / Best practices

Key points

20

Open transaction ZZMMCONTSERV.

  

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Main activities

Tips / Best practices

Key points

21

Enter the agreement number, the purchasing organization ant the vendor number.

  

22

Flag Test or Real mode.

It is advisable to first make a test mode run to spot and correct errors.

 

23

Select the file previously worked on.

To browse the computer click .

 

24

Execute the transaction with .

  

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Main activities

Tips / Best practices

Key points

25

Number of lines that were on the Excel file.

  

26

If no other information provided it means that the run is errors free. Go back with .

  

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Main activities

Tips / Best practices

Key points

27

Flag .

  

28

Execute the transaction with .

  

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Main activities

Tips / Best practices

Key points

29

Number of changes made.

  

30

Process the batch-input session by clicking either of these fields.

This will open transaction SM37 automatically.

 

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Main activities

Tips / Best practices

Key points

31

Click the line that needs to be processed.

To find which session needs to be processed, a filter can be made on:

  1. the user that created it
  2. Transaction that generated the session
 

32

Click "Process"

  

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Main activities

Tips / Best practices

Key points

33

Chose the processing mode most relevant:

  • In foreground if all the results need to be seen
  • Display errors only if the list is a bit large and only the errors need to be seen
  • In background if the list is large.

Background processing allows continuing working in SAP when the session is ran for a big list of items.

 

34

Click Process.

  

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Main activities

Tips / Best practices

Key points

35

Click on to go back to SM37.

  

36

Click on to exit.

  

3. REFERENCES

This procedure refers to the documents listed in the table below:

File name

Document type

Document title

List of OPS related to PRO 20.1

PRO

xxxx