Tasks to be completed when creating an operating procedure (from creation to publication)
- Enter the Title of the procedure.
- Add the following Labels Labels:
- Region: apac, emea, lam, nam
Domain & Process using the List of labels to be used in the PtP space
- Fill all fields as described
- Once the procedure is completed, publish it using thePtP Procure to Pay approval workflow
Table of contents
Scope
ERP
References
Attachments
1.Objective and Scope
This document describes the process to update the payment terms in mass, in PRS environment, the update is automatically transferred to PF1 and/or WP1, depending of the data provided.
2.Main Part
2.1 Responsibility (who does what)
The information should be provided by GPS PUR Team by email.
The email is sent to all D&A Team members and after the update is done, the operator responsible by the task must reply to GPS.pur@solvay.com with the D&A mailbox in copy (data.analysis@solvaysbs.freshdesk.com).
A Ticket will be created and after the operator received the Ticket number, must go to Freshdesk and close it.
2.2 Procedure
- Email received from GPS PUR
2. Download the file
3. Goes to PRS and enter transaction Z1M_VEN_DATA_UPLOAD - Mass Vendor Update for Payment Term
4. Choose the option Vendor Data Upload, import the file and copy the file name to field Comments
5. Select the option Upload File to Table and execute.
6. Choose the option Process Information and execute.
7. Goes to transaction SLG1 - Application Log: Display Logs
8. Complete the following fields and execute:
- Object: ZZM_VEND_UPD
- Subobject: *
- External ID: *
9. A window with the uploads will automatically appear and it will be possible to see if the upload has been done with success or not.
10. If is an error possible to be corrected, enter in the vendor number (XK02), correct it and run the transaction again.
If not, export the file 
:
- Local File
- Spreadsheet
11. Change it to xls and click on generate.
