Table of contents 

Scope

 


ERP

 

References


Attachments


Objective

This document has the objective to describe the posting procedure of documents that don't need purchase orders of the company codes 7520 and 5726.

This procedure applies to all SBS collaborators that are involved with this process at SAP system (PF1).


Responsibilities

Local Responsibilities

It's the local's responsibility to create all the requests with correct information to be registered, using the transaction FB01 in the SAP System (PF1), and approve it for registration.

SBS Responsibilities

It's Procurement Operations Accounts Payable responsibility to register correctly these documents and send to payments to be paid.
It's Procurement Operations AP Payments responsibility pay the documents.


Procedure Detail

Installment of Accounts Register

#

Main activities

Comments

1

Check if the request is completely approved


2

Click in the green flag to approve the request

and FI document creation

 Ctrl+F5

3

Click to manually reprocess in display mode

Ctrl+Shift+F1

4

Type “Enter” to approve the information in the lines created

 

5

Erase the currency

Only in the field “Payment cur.”

6

Keep typing “Enter” to register the document

 The FI created will appear in the EPWF request

7

Go to “Attachments” and open the PDF

 

8

Save the PDF document

Save it in a folder only for EPWFs, were “1” is the first document, “2” de second and from there forward.

9

In the Macro fill in the requested information

 

10

Click in “Insert Image” to attach the PDF to the FI document

 

*To fill in step nine, proceed as follows:


Recurrence

The transaction containing the approved EPWFs must be checked daily, as the documents created must be posted within 48 hours after the approval by the local.