• As per our new procedure, we follow the approval process

  • We need to provide the New User creation form to users.
  • Once user reverts back the filled form, we need to check if all the mandatory fields are filled in by the user.
  • Sometimes the user may not know information's like Enterprise/Applications/Client Capability.
  • To know more about Client Capability, ask user what they want to do in the application(To edit documents/read documents)
  • To know application/enterprises request more information about the documents that the user wants to access (just like we already do)
  • We need to pay more attention on the yellow highlighted regions as we will use these to find the correct validator.





    Note:CHECK THE COMMENT SECTION TO SEE IF THE USER DIDN’T LEAVE ANY ADDITIONAL INFORMATION
  • We need to place all the information's in the CGI FORM.

For example, if all informations like Application/Enterprise and the client capability are available. We need to go to the link

https://docs.google.com/spreadsheets/d/1m9WelfK6Qit5QIj0H4RrxYk9helE4rauO5NJvTFYse0/edit?ts=5b8fe7c3#gid=1679447266

  • We need to provide the Docbase and the Application name in the CGI form, and we need to wait for 2 minutes until the form gets loaded.



  • The form will automatically bring the groups and the approvers.
  • We need to send to approval to the concerned approver that's mentioned in the form. If we don't get any approval contact details, please contact to SBS-IS-Appli-Techno-DM-OPERATIONS@solvay.com
  • Note: BUT WE MUST NOT ADD THE USERS IN ALL THE GROUPS THAT APPEAR.
              We must check the client capability filled up by the user in the user’s form
  • For example, in the form provided below user wants access to QUALITY for GECDOC application and needs Contributor access.



  • Hence we need to place this information into our CGI FORM, and since the user wants to be a contributor, we need to add them in the contributor group.




    ATTENTION FOR EXCEPTIONS

  • There are some applications that doesn’t have the group “Contributor” In these cases, we can add the user into the “Admin group”
  • For example, 



  • We need to put the information's in the CGI form




  • Also we see that there are no groups for contributor in ABSIS DOCFIBRAS, so we’ll need to add the user as ADMIN in that application.


    Note: For some applications the Contributor capability can appear as

    -contribuitors

    -contrib

    -cont

    And Reader capability can appear as:

    -reader

    -readers


  • SEC >> Secret

    CONF >> Confidential

    RES >> Restricted

    CONT >> Contributor

    reader>> reader

    Sec_Cont = Secret Contributor

    Sec_reader = Secret Reader

    Conf_Cont = Confidential Contributor

    Conf_reader = Confidential Reader

    Res_Cont = Restricted Contributor

    Res_reader = Restricted Reader


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