Table of contents

Scope

ERP

 

References

Attachments

1. INTRODUCTION

1.1. Objectives and scope of this procedure

This SOP explains how to add new items in an existing contracts for materials

Who uses this document?

What is the nature of the need

User / PREQ creator

Approver

PSR

PS

Goods

Services

   

X

X

 

1.2. Material groups in scope

  • The material groups in scope are all started with ZM.

1.3. Process step described in this procedure and expected end product

End Product 

2. STANDARD OPERATING PROCEDURE DESCRIPTION

2.1. Creation of additional lines

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Main activities

Tips / Best practices

Key points

1

Enter transaction ZZMCCONT.

  

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Main activities

Tips / Best practices

Key points

2

Enter the contract number that needs to be updated.

  

3

Enter the P.Org of the contract.

  

4

Enter the vendor number of the contract.

Code VN in partners.

 

5

Flag 'Test mode' or 'Real Mode'.

First run must be always in test mode to check possible errors and avoid in real mode.

 

6

Click .

Save the file before editing it.

 

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Main activities

Tips / Best practices

Key points

7

Add the material numbers necessary for this contract.

 

For each material, 1 Excel line will be added. So if 10 new materials need to be added, 10 new Excel lines must be in the finished Excel file before uploading it.

8

Insert the unit price contracted for each material number.

  

9

After all the materials have been entered, select the first line.

  1. click on the format Painter and copy the formatting to the remaining lines.
  2. Delete the first line
  

10

Save the file.

  

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Main activities

Tips / Best practices

Key points

11

Enter transaction ZZMCCONT again.

  

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Main activities

Tips / Best practices

Key points

12

Enter the contract number that needs to be updated.

  

13

Enter the P.Org of the contract.

  

14

Enter the vendor number of the contract.

Code VN in partners.

 

15

Flag .

  

16

Select the file previously worked on and click upload.

  

17

Click .

  

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Main activities

Tips / Best practices

Key points

18

If no errors are shown, go back with and run the transaction in

  

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Main activities

Tips / Best practices

Key points

19

The number of lines created is shown.

  

20

Click on .

  

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Main activities

Tips / Best practices

Key points

21

Select the last line shown with your user.

  

22

Click

  

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Main activities

Tips / Best practices

Key points

23

Select "Display errors only"

If there are several lines to be created (over 100) it is preferable to run the session in background.

 

24

Click .

  

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Main activities

Tips / Best practices

Key points

25

Enter transaction ME33K.

  

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Main activities

Tips / Best practices

Key points

26

Enter the contract number and hit Enter.

  

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Main activities

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27

In the contract display the number of lines can be confirmed and checked if are according to the request.

  

2.2. Maintain Source list

We can link the sourcing of all items present in the Agreement and vendor for a specific plant(s). The system uses the sources of supply to determine to which vendor a purchase requisition created manually or by MRP should be assigned. 

2.2.1. Update for only 1 plant

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Main activities

Tips / Best practices

Key points

28

Enter transaction ZZMSOURC.

  

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Main activities

Tips / Best practices

Key points

29

Enter the contract number.

  

30

Enter the plant for which the source list must be assigned.

  

31

Flag "Fixed source"

  

32

MRP update must be "1"

  

33

Click

  

2.2.2. Update for several plants

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Main activities

Tips / Best practices

Key points

34

Enter transaction ZZMSOURA.

  

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Tips / Best practices

Key points

35

Chose "Online create" in order to make the assignment in realtime

Available options are:

  • "Online create" and
  • "Input file" if the data is on a predefined Excel sheet.
 

36

Insert the contract number.

Multiple contracts can be processed at the same time.

 

37

Enter the P.Org

  

38

Enter the plants on which the source assignment must be done.

  

39

Flag the Fixed Source for MRP field

  

40

MRP update must be "1".

  

41

Click .

  

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Main activities

Tips / Best practices

Key points

42

The list of plants for which the source was assigned is shown.

  

3. REFERENCES

This procedure refers to the documents listed in the table below:

File name

Document type

Document title

List of SOPS related to PRO 20.1

PRO

xxxx