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Assessment per Appraisal Campaign Historical report This report contains data for performance and talent management, between 2018 and 2020. The datasource for this report is the You tool. You can find in this report, not only detailed information of Appraisal Campaign but also data to do the follow up of individual objectives and feedback culture. Note: For 2021 performance and talent reports are being developed in Success Factors report centre There is 1 report available for the following stakeholders:
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Key user profiles: HR - HR People services team Managers Describe the key User profiles that exist for the application. General role/Viewer role: Approver role: |
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Target Users:As examples: Controllers / Accountants HR and managers |
VERSION | DATE | MODIFIED BY | DESCRIPTION |
0.01 | dd25.mm09.yyyy2023 | Emma Glasson<Insert name> | Initial draft |
| 0.02 | 25.10.2023 | Emma Glasson | First Version |
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2.0 Business Process
Every year, employees have to meet objectives that they have registered themselves in collaboration with their managers. These objectives are then used to carry out their end-of-year assessment. Once this assessment has been completed, management assigns them a performance grade ranging from 1 to 5.
To help them improve, company employees can also ask their colleagues for feedback on their work, and send feedback to colleagues who have asked for it.
All these actions took place between 2018 and 2020 in a tool called YOU. It was an HR tool, helping to monitor performance and assist talent management. It also contained information on employee mobility willingness, such as geographical changes or changes of position within the company.
Since 2021, the tool has been decommissioned and the same actions are carried out on the Success Factor tool.
An employee can request at anytime his data link to his performance during the time he was in Solvay. This query main purpose it to store the data and make it available for any request from an employee.
This report is not the data source for any dashboard application.Capture the business process that the application supports . This can be describe through a process diagram or a business capability model
3.0 Application Feature Overview
Information about the existent Workbooks and the respective BW queries.
| Reports | Definition | Prompts | BW Workbook Query | Query Technical Name |
|---|---|---|---|---|
| Assessment per Appraisal Campaign | Having YOU tool as datasource, you can find in this report, not only detailed information of Appraisal Campaign but also data to do the follow up of individual objectives and feedback culture | Campaign Functional roles
| n.a | BW_QRY_CPHRAPCAMP_0001 |
4.0 Functional Specification
4.1 General Data/Calculations
This section will approach the concepts/definitions that will be used in all the reports and required to understand the data from the reports.
Could be specific fields, closing activities, additional information to work and understand the reports.Please find bellow general dimension, commun to all BW HR reports:
| Dimension | Definition |
Company Code | Company code to which an employee belongs on the time period selected in the report |
Country of the company | Country of company where the employee has his employment contract |
Calendar | Time dimensions available: Day, Month, Year, Year/Month |
Division (Entity) | Division (former entity) to which an employee belongs on the time period selected in the report |
Employee NR (NS) Employee PERN | Employee payroll number |
Employee status | Active, Active Leave, Inactive Leave Dormant, reported No Show Terminated, Inactive |
Employment status | Valid for historical data - the period before 1 November 2020. Equivalent to the current dimension Employee status |
Employee sub-group grouping (Gr) | Identification of employee by:
The employee sub-group grouping is a grouping definition of the employment type. |
Location Grp (Site) | Employee’s site |
Person ID | Unique identifier code for an employee. EC number. (person name available in the text option for this dimension) |
User Name | User account name (to access system/tool) |
4.2 Process Detail
4.2.1. Report/Process Definition
| Domain | <insert name>Human Resources (HR) |
|---|---|
| Application | >insert name>BW Appraisal Query |
| Provider | <insert name>CPHRAPCAMP |
| Existing Documentation | <insert link> |
This section represents the process with detail information for the application. Can include specific or special cases, complex logics , calculations, flows, among others.
4.2.2. KPI's/Calculations/Indicators
Indicators available:
- XXXX
- XXXX
Indicatores/KPI's | Definition | Calculation/Extraction of data |
|---|
Can be a field, a program, something that was created or the report
What are we looking for ? Why has this KPI been created/developed? What is the goal of monitoring this data ?
How is the calculation, or if it's a program what are the steps or how the data is extracted if it's by files
Nb of Assessments | Number of assessments that need to be performed. It's one assessment per employee. | count() |
Nb of performed assessments | Number of assessments completed. It's one assessment per employee. | count() |
| Nb of Score 1 | Number of employee that were assess with a Score 1. | count() |
| Nb of Score 2 | Number of employee that were assess with a Score 2. | count() |
| Nb of Score 3 | Number of employee that were assess with a Score 3. | count() |
| Nb of Score 4 | Number of employee that were assess with a Score 4. | count() |
| Nb of Score 5 | Number of employee that were assess with a Score 5. | count() |
| % Score 1 | % of employee that were assess with a Score 1. | avg in % |
| % Score 2 | % of employee that were assess with a Score 2. | avg in % |
| % Score 3 | % of employee that were assess with a Score 3. | avg in % |
| % Score 4 | % of employee that were assess with a Score 4. | avg in % |
| % Score 5 | % of employee that were assess with a Score 5. | avg in % |
Number of profiles | Each employee as a YOU profile within the application. | count() |
Number of Employees (active in YOU) | Number of employee with an active profile on YOU tool. | count() |
Number of disclaimer with profile published only for HR | An employee can decide if they want to make their YOU profile visible to HR team. If they decide to make it visible it means that the profile is tag as "published". | count() |
Number of Objectives | Number of objectif set. An employee can set multiple objectives. | count() |
Number of Objectives completed | Number of objective completed by an employee. | count() |
Number of Objectives in progress | Number of objective in progress per employee. | count() |
Nb of feedback given | Number of feedback given/send by en employee to another. | count() |
Nb of feedback received | Number of feedback received per employee. | count() |
Nb of feedback requests | Number of feedback requested per employee. | count() |
Nb of Geographical Mobility | An employee can indicate if he or she has the willingness of moving to another country to carry out his or her work in the next stage of his or her career. They can enter one or more zones/countries of interest. For reasons of string length, the KPI in this query BW counts the number of different zones/countries entered by the employee in his/her profile. | count() |
Nb of Functional Mobility | An employee can indicate if he or she is interested in a change of function/position in the next stage of his or her career. Several options are available on the platform, such as Finance, Marketing, Legal... For reasons of string length, the KPI in this query BW counts the number of different Fonction / position entered by the employee in his/her profile. | count() |
5.0 Non-functional Descriptions
5.1 Usability
as per standards
5.2 Regulatory Compliance
GDPR compliant. Report that contain confidential data but no sensitive data.
5.3 Security
- Only authorised Users be able to access data.
- Data are not yet split between SCO or ECO. The report contains both companies data.
5.4 Performance
as per standards
5.5 Reliability
as per standards
5.6 Scalability
Historical report, no small enhancements will be performed and no new access except for new joiners in HR domain.
5.7 Compatibility
as per standards
5.8 Availability
as per standards
5.9 Refresh of the Data
N.A
Historical data loaded from YOU tool as datasource, you can find in this report historical information of Appraisal Campaign (2018-2020).
Note: For 2021 performance and talent reports are being developed in Success Factors report centre
5.0 Non-functional Descriptions
Please populate the relevant section and delete those that are not applicable.5.1 Usability
Usability is about the ease with which a User can learn to start using the solution and the ease with which they can use the system. In addition to ease of learning and ease of use, usability also includes areas such as ease of recall, error avoidance and handling, accessibility among others e.g., 99% of metadata entry Users who have use the Maintenance Dashboard should be able to change filters, extract etc., when required. Maintenance data will be centrally stored in the Google Cloud platform, which will be available to other applications e.g., and Dashboards if needed.
5.2 Regulatory Compliance
Software systems must comply with legal and regulatory e.g., GDPR requirements, this can change depending on country, organisation industry and / or region. The software systems must be secure from unauthorized access. The Maintenance Dashboard will comply with Solvay’s regulations and compliance e.g., access only granted to authorized Users.
5.3 Security
Security refers to essential aspects that assure a solution and its components will be protected against unauthorized access or malware attacks. Important considerations related to security aspects of a system are User authentication, User authorization or User access privileges, data theft, malware attacks, data encryption, and maintaining audit trails, e.g., only Users with administrator access shall be able to create new accounts and assign data access privileges to the new accounts e.g.,
- All data will be encrypted in the dashboard
- Only authorised Users / Administrative Users will be able to access data.
- Maintenance data will be split between either SCO or ECO, and Users will only have authority to one Entity data.
5.4 Performance
Performance defines how fast a software system or a particular section of it responds to certain User actions under a certain workload. In most cases, this metric explains how long a User must wait before the target operation happens e.g., the page renders, a transaction is processed, etc., given the overall number of Users now. Performance requirements may describe background processes invisible to Users, e.g., backup and speed of data transfers.
5.5 Reliability
Reliability is the ability of a solution or its component to perform its required functions without failure under predefined conditions for a specified time / period. Reliability can possibly be specified in terms of average time system runs before failure occurs, percentage of operations completed successfully within a time / period, maximum acceptable failure probability, or number of failures within a period. Reliability aspects are in reference to (but not limited to) evaluation of the system to be considered as reliable, classification of reliability defining failures vs. regular failures, and the impact of failure on business operations. The Maintenance Dashboard will display data from the previous refresh of data.
5.6 Scalability
Scalability refers to the degree to which a solution can evolve to handle increased amounts of work. The increased amount of work could be in terms of the user base, transactions, data, network traffic, or other factors e.g., the system should be able to handle an additional load of a maximum of 5,000 Users every month for the next 6 months without any noticeable performance impacts.
5.7 Compatibility
Interoperability is the degree to which the solution is compatible with other components. It is a measure of how effectively the system interoperates with other software systems and how easily it integrates with external hardware devices.
Interoperability aspects to be discussed during elicitation are in reference to (but not limited to) software systems to be interfaced with along with data / messages to be exchanged and any standard data formats, hardware components to be integrated with, and any standard communication protocols to be followed e.g., Order Management system will push the order file into a secured file transfer protocol server from where it will be loaded into the system through a daily job. To guarantee between Google Cloud platform and SAP BW Queries e.g., BW_QRY_MVPMOR01_0002, Solvay has introduced a new tool called Xtract (Xtract).
5.8 Availability
Availability is the degree to which the solution is operable and accessible when required. It is a measure of time during which the system is fully operational e.g., available for use and sometimes included as a Service Level Agreement (SLA) considering its criticality to the business, e.g., the system shall be at least 99% available on weekdays between 09:00 to 18:30 Central European Time (CET).
5.9 Refresh of the Data
Frequency, data, and time of the data refresh in the data product.