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Tasks to be completed when documenting an operation (from creation to publication)

 1. Enter the Title of the operation / page

2. Add the following Labels : 

    • Scope of applicability: ww, country_accounting 

    • Country or group of countries (if applicable): belux, china, france, italy, lam, nam, uk_ie, bulgaria, dach, netherlands, iberia, poland, latvia, australia, india, japan, south_korea, thailand, singapore, new_zealand, emea_transversal, apac_transversal

    • Unit and Domain according to the List of labels to be used in the Finance Service Line space

      • E.g. 1: WW Operation in Financial Accounting under domain "Central Finance Processes & Compliance":
        • Labels to be used: ww, financial_accounting, central_fin_proc_compliance

      • E.g. 2: France Operation in Financial Accounting:
        • Labels to be used: country_accounting, france, financial_accounting
          (for country operations, the Domain is always country_accounting)


3. Fill in all fields as described above

4. Name the title of each section using OPD methodology naming convention - Infinitive verb without the “to”, mainly action verb...something) - " I do something..."

5. Once the description of the operation is completed, ensure it is approved and published by launching the SBS-Finance approval workflow 


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Domain: Treasury Accounting
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Responsibility area: Ensure the currency revaluation for Balance Sheet accounts

Table of contents 

Table of Contents
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Scope

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ERP

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Frequency

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References



Forms



Attachments


 

 

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1. Objective and Scope

1.1. Objective of this Operation

This process will allow:

  • To check if all the monetary items in the balance sheet have been correctly revalued at the closing rate;
  • To ensure that all the monetary items have been included in the revaluation process.


1.2. Scope

Entities 2232 and 4044.

2. Definitions

See Finance Glossary:

  • ...


3. Tasks description

3.1. I export the SAP accounts to excel file and apply the month-end exchange rate.

The internal control main steps:

  • To extract all the data “Balances of G/L accounts in currencies” for respective company before the revaluation process (Transaction code and Variant provided in the Excel file);

  • To obtain the closing exchange rate currency by currency;

  • To revalue in the Excel control file manually all the monetary items;
  • To reconcile the revaluation from SAP with the excel file. If any difference is identified, it must be investigated.


Files saved on LUCAP\Month End Closing\YYYY\MM.YYYY:

2232 – Balance in foreign currencies DDMMYYY.xlsx

4044 – Balance in foreign currencies DDMMYYY.xlsx

3.2. I make a consistency check between SAP balances and the excel control file.

Follow instructions in the Excel files for the purpose, for each company 2232 and 4044.

2232 - Balance in foreign currencies 31 10 2024.xlsx

View file
name4044 - Balance in foreign currencies 31.05.2022.xlsx
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Location of files: 

\\lucapfs01sco.oxo.priv\LUCAP-USERS\TREASURY ACCOUNTING (P2)\MONTH END CLOSING\YYYY\MM.YYYY

End of document.

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