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In this Page you will find: 

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IT Portfolio Process

Our current Portfolio Process, which is active since October 2024, have two different flows, based on the type of request:

  • IT Initiative: Following the standard Guardians Validation Process, online review including FIVE PHASES - Envision, Strategize, Plan, Deliver & Roll-Out. 
  • IT Friendly Request (for Small Software Purchases & Licenses Extensions): Following a faster lane (10 working days), where the IT Counterpart (Product Manager) will simply need to complete our IT Friendly Request (a questionnaire). This process can only be used to request a Stand-Alone Application (Small Softwares) or Licenses Extention for NON-IT Managed Solutions. 


Discover more about the two different flows in the presentation below. On the following 2 slide you will find more about the (2) GUARDIANS & their activities and (3) how do we try to Keep the House Clean

All essential links are conveniently included within the slides for easy access. Click through to discover more!

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Portfolio Team:

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1. What is an IT Initiative?

IT Initiatives are all the Initiatives, except those which classifies as Small Software Purchases & Licenses Extensions and Change Requests (for these initiatives, there is a specify bucket of money, no process is required). All the rest is classify as IT Initiative and needs to follow the Standard Guardians Validation Process, presented above.    

These Initiatives often have a significant value & impact on the organization and must be presented to the Guardians at the Guardians Meeting, which takes place every Monday from 2:00 PM to 3:30 PM (Belgium time zone).

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IT Portfolio Process in a Nutshell 

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Within Syensqo we are creating a culture to explore & drive innovation!

Explore our current Portfolio Management Process for IT Initiatives in the presentation below. 

All essential links are conveniently included within the slides for easy access. Click through to discover more!

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In the 'Under Need' slide, you will find various templates, along with the main documents and their links, for the different parties involved in the portfolio. 

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Here you can find the detailed steps and One-Pagers to be used in the Portfolio process

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IT Portfolio Process - Step by Step

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Here you will find a more detailed, step by step, Portfolio Procces. Our Portfolio Process includes five phases: Envision, Strategize, Plan, Deliver and Roll-Out. 

  • Slide 1: Envision, Strategize, Plan, Deliver
  • Slide 2: Roll-Out

All essential links are conveniently included within the slides for easy access. Click through to discover more!

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Need more details? Please checks more Materials created for you on the Portfolio Process:


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One-Pagers Templates

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Explore our One-Pagers Templates

All essential links are conveniently included within the slides for easy access. Click through to discover more!

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Other Templates & Tools

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Explore our PortfolioTemplates& Tools

All essential links are conveniently included within the slides for easy access. Click through to discover more!

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1.2. Guardians Meetings - Find more about all the decisions taken during the past Meetings!

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Guardians Weekly Meeting Minutes

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2. What is an IT Friendly Request? 

IT Friendly Request is our process for Small Software Purchases & Licenses Extensions, a streamlined questionnaire designed to make your life easier and your workflow smoother. No more jumping through hoops - just a simple, efficient way to get things done.

By filling in the IT Friendly Request you will INFORM IT about your request and ensure that YOUR ORGANIZATION IS SAFE and you receive all the SUPPORT needed on your initiative.  We promise you FEEDBACK WITHIN 10 WORKING DAYS! 


KEEP IN MIND: NO CHANGE REQUESTS NOR EVOLUTIVE MAINTENANCE CAN BE REQUESTED HERE! Also, only the IT Counterpart - such as the IT Product Manager or an approved delegate - can submit an IT Friendly Request.


2.1. When & Who Can Submit An IT Friendly Request?


2.2. Ready to dive in? 

Explore the IT Friendly Request, the Portfolio Process for Small Software Purchases & Licenses Extensions in the presentation below. 

All essential links are conveniently included within the slides for easy access. Click through to discover more!

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(Slide 11 - Requester Journey)


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(Click to access the IT Friendly Request Form )

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Our IoM & ToM for Shadow IT

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titleHow do we treat the Run/Budget for Shadow IT


3. Want to Contribute to Our Success? 

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Share Your Feedback on the Portfolio Process!


     

OR


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USEFUL LINKS

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titleContacts
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titleGuardians Meeting
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titlePortfolio Tools
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titleFinancials
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linkIT Council Decisions
textIT Council Decisions

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urlhttps://wiki.syensqo.com/display/AKC/Your+IT+Counterpart

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textOur ongoing initiatives
urlhttps://wiki.syensqo.com/display/AKC/Our+ongoing+initiatives

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textIT Syensqo Glossary
urlhttps://wiki.syensqo.com/display/AKC/Our+ongoing+initiatives

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Want to Contribute to Portfolio Success? 

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