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G/L Account in Company Code  

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The procedure can be used for all type of requests:

  • GL account (mandatory)
  • Profit center (mandatory)
  • Misc request (mandatory)
  • Cost center (optional - prefer the usage of the workflow)
  • GL at company level (optional - prefer the usage of the workflow)

however if you want your request to be processed quickly , it is recommended to use the following process when it is possible

  • GL account (the GL account is processed immedialty)
  • cost centers (the reqponse time is faster as all controls are already done by the workflow)




Principles

Fast track for G/L company views is the last step of the Finance Master Data Workflow deployment  in line with the simplification & automation for automatic creation based on a fixed template

People with access to the workflow can submit G/L extension to a company code and process to the creation without any action from Data Management

  • G/L Company code extension only (no update, lock, Unlock) in PF1 & WP1

    • Copy from the reference companies 

      • MOCO in PF1

      • XEU1 in WP1

without possibility to change values from the reference except Tax for US entities

  • When alternative charts of accounts are applicable, alternative accounts, if already existing and if unique for the country, will be proposed 

  • Some specific accounts are blocked for automatic creation 






Who

can use the extension of G/L accounts to company codes : Positions

  • CAD ( Company Accounting Director)

  • Lead CAM / CAM Coordinator

  • Tax compliance Manager

  • CAM ( Company Accounting Manager)

  • Service Unit Financial Accounting ( General Ledger/ Intercompany  + VAT & indirect Tax ): Manager & specialists

  • Finance operations SC (Team leader + FA & treasury ( leader and specialists ) 






Scope

  • All accounts available in reference companies for WP1 & PF1 020

  • MOCO in PF1

  • XEU1 in WP1

  • Not blocked for postings in reference companies

    • Way to keep the hand for Data management for some critical accounts 

      • Bank accounts (internals & externals)

        • 506x 505x 591x in PF1

        • 51x 50x 58x 

      • Dedicated accounts for one country 

        • PF1 - Phone indicator in 7&8 position before creation

by central team & Country iso code at the beginning of

the long text

  • WP1 - Country iso code at the beginning of

the long text

  • With alternative account available for entities with

alternative chart of accounts 

  • France, Spain , Portugal, Russia, Chile, Peru, Luxemburg 

How submit a request when fast track is unavailable  

  • If account can not be processed automatically for reasons in the previous slide , you will come back to the process with submission to Data Management 


  • with an explanation why you need the account :


    • bank account informations

    • Why you need an account normally reserved to one dedicated country

    • Alternative account proposal 

  • Data management will update reference companies in case of missing accounts





If you can see the icon you are allowed to use the fast track. 

What can you do if you do not see the icon "Process" ?

Look at the procedure:

Open the tab   




1. Click  and

2. Create as many rows as G/L Account you want to create / update 

Never use the yellow line to enter your request, it is a technical line used for mass changes only.

3. Fill mandatory fields: 

  • G/L Account number
  • Target company code

4. Press check  to load the details and activate the checks


All fields will be copied from the reference company, except :

  • Alternative account for the few countries where this functionality is mandatory.

  • Comment,

5. Click 

6. Click 

The request is created : 


7. Click  again

8. Click  to select all the line (or line by line)

9. Click 



 so have been processed click on completed


all is green and we can see the result of the transaction with the 2 newly created G/L account. 

So you can: 

10. Click 


When you are dealing with a larger number of entries it might be more efficient to use Excel: 

    • Prepare an Excel document with the list of couples G/L Accounts / Company codes you want to process.

    • Copy and Paste it into the request.

    • Press the <check> button. As a result the data are loaded.

    • Press the <Process> button 

    • Application invites you to <Save> and then <Process> again.

    • Select the lines to process and Press <Call transaction>

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