Access & Permissions Playbook
INTRODUCTION
This playbook allows you to consult which permissions have all the different contributors of an employee's cycle life. It's organised by actor, in order to search and see what and which content each user is allowed to see/create or edit.
EMPLOYEE
Org. Charts Management
- ‘Read-only’ access to Org Chart Structure
- Cannot access Position Org. Chart and Company Structure Overview
- ‘Read-only’ access to data related to his position
Profile Management
- Propose some personal data updates submitted to approval workflows, according with local rules;
| Employee Portlet | Employee on Themselves |
|---|---|
| Personal Information | Edit / History |
| Addresses | Edit / History |
| Dependents | Edit / History |
| Contact Information | Edit |
| Primary Emergency Contact | Edit |
| Payment Information | Edit / History |
2. Visualize a limited set of data when looking at other Employee’s profile;
| Others Employee's Data | Employee on Others |
|---|---|
| Name & Employee ID | View |
| Position | View |
| Cost Center | View |
| Department | View |
| Division | View |
| Location & Time | View |
| Business Phone | View |
| Email Address | View |
LINE MANAGER
Org. Charts Management
‘Read-only’ access to Org Charts
Access to Position Org charts
- Cannot access Company Structure Overview
Profile Management
- ‘Read-only’ access to some personal data of one’s team members
| Employee Portlet | Manager on Direct Reports |
|---|---|
| Job Information | View History |
| Organizational Information | View History |
| Job Relationship | View History |
| Employment Details | View |
| Compensation Information | View History |
| Pay Component Non Recurring | View |
| Work Permit Info | View |
| Contact Information | View |
| Primary Emergency Contact | View |
Note: For Dual Access, please note that only HRs can see this information in the Employee's profile. Should you need to grant Dual Access to one of your employees, please use this ticket.
TIME MANAGEMENT
Variable Pay App
- Manager : Initiate the payment for some wage type according to the local payroll policy.
HR SITE & SBP/SBA
Org. Charts Management
View Org. Charts, Position Org. Charts and Company Structure Overview.
- Change or Edit positions according with Site/Entity HR Scope.
- Create & Copy Positions.
- Create/Edit Departments.
Profile Management
Edit and review employee personal and employment information, according with their authorization roles.
- Hire employees.
- Terminate, promote according with their authorization rules.
TIME MANAGEMENT
Variable Pay App
- HR Site : Initiate and approve the payment for some wage type according to the local payroll policy.
PAYROLL
Org. Charts Management
- Views Org. Chart, Position Org. Chart and Company Structure Overview Views;
- Not Allowed to create or modify positions;
- Not Allowed to create or modify Departments;
Profile Management
- Allow edition of some of employee's data, according with country scope;
| Employee's Portlet | Payroll Team |
|---|---|
| Job Information (Only position, Cost Center & Company) | Edit / History |
| Organizational Information (Only position, Cost Center & Company) | Edit / History |
| Employment Details | Edit / History |
| Compensation Information | Edit / History |
| Personal Information | Edit / History |
| Biographical Information | Edit |
| National ID | Edit |
| Work Permit Info | Edit |
| Addresses | Edit History / Delete |
| Dependents | Edit History / Delete |
| Contact Information | Edit |
| Primary Emergency Contact | Edit |
| Payment Information | Edit History / Delete |
Variable Pay App
1.HR Admin (In their country scope) : Initiate and approve the payment for ALL wage type in scope country.
SBS SERVICE CENTER
Objects Management
| Objects | HR Operations (SC) |
|---|---|
| Job Function | Creates/Edit |
| Job Classification | Creates/Edit |
| S-Grade | Creates/Edit |
| Business Unit | Creates/Edit |
| Division | Creates/Edit |
| Department | Creates/Edit |
| Position | Creates/Edit |
Externals Management
| HR Actions | HR Operations (SC) |
|---|---|
| Position Management | Creates/Edit |
| Registration | Creates/Edit |
| External Profile Management | Creates/Edit |
| Deactivation | Creates/Edit |
| Re-Registration | Creates/Edit |
Date last updated:
