General presentation

Objective of the application

The functionality of Waste Management aims to use SAP system for optimizing the control of all relevant legal documents of waste management process, ensuring integrity, accessibility and traceability of all data and costs related to the process, and compliance with legal requirements.

The SAP module is installed and used on Solvay/RCS legacy systems.

The SVT reporting is now based on a BW solution.

Usage information

Around 2 users, In Latin America first. It be implemented in other countries in the future.

History

In 2016 it was implementyed as a pilot solution for Paulinia site, however this solution can be rolled out easily to any other Brazilian site, and even to any other Region.

For Paulinia operations  SAP Environment is WP1 

Today, in Paulinia we have one main user that is the Waste Administrator Management and one or two representatives per production unity. Also, not specifically, there are    people that deals with transport and expedition , the purchase people and the cost control people.

Roles & Access

Roles and access

Authorization objects

Dataflow overview

Reporting documentation drive folder:

Exemple of dataflow overview :

Template Application name DataFlow

Functional and Technical rules on Workbench + Reporting

Rules & Explanations

The goal of Entries Control Report is to provide a report that facilitates the control of waste generation by period and its posterior management at Paulinia site.

In order to control the generation of each waste by several generating areas of Paulinia and the subsequent steps to final disposition from the supplier, it is necessary to list all Entry Documents created in the period that were not deleted, and them to have the trace of each relevant document created during the process.

Waste Management processes are transversal processes that involves EHS (DG and Product Safety), RtR, PtP and OTC.

There are 2 main transactions in Waste process:

-       Edit Entry Documents - WAE0X – that creates Entry Documents, wastes, stock entries and purchase Orders,  

-       Edit Disposal Documents – WAM0X – that manages the details of waste expedition and posterior disposal

Both types of documents – entry and disposal – have different types of status that are linked to their current process step.

 There is a governmental license –CADRI- that controls the amount of waste that can be  disposed by type of waste and by disposer in a defined period. Also for each waste there are 2 codes that must be informed CETESB and IBAMA CODES.

Also, there are 2 types of classification, one related to waste and its transport, that is the normal DG country classification. And the other is a country Waste Code related to its waste nature.

Summarizing the process at Brazil:

 1-    The generator representative creates an amount of waste in the system. The number of units is exact but the weight is estimated. The waste will be weighed only at the time that it is being issued, therefore the quantity in Kg is estimated until the expedition time.

2-    The Waste Administrator release the Entry Document and define where the waste will be stored, transferring the quantity to the defined warehouse.

3-    Waste Administrator defined the disposer and the transporter and creates the Disposal Document and the purchase request that is based in a preexistent contract. There is an automatic check regarding governmental license- CADRI-  if there is no allowed volume, the process is blocked.

4-     In the purchase request the Waste Adm informs the date expected to issue the waste.  Back office team will create the purchase order. The purchase process is a subcontracting process. Therefore there is a mirror virtual material (ZDIE) linked to each waste material (ZUNB). The waste material appears in the purchase order as a component.  

5-    The logistic team creates the delivery by transaction ME2O, based in the purchase order. After the delivery creation, logistics team creates the shipment order and the expedition programing. If it is the case, all the usual process regarding DG goods expedition is followed.

6-    In right date, the picking is done, the truck is loaded, the waste is weighed, NFe is created and the expedition is done. The waste delivered appears as in the supplier storage control.

7-    NFe copy is sent to Waste Adm that input the data updating the Disposal Document. Also, the right weight value in KG is fixed by MIGO transaction in the stock.

8-    After the effective disposal, the supplier (disposer) sends a destruction certificate and the related invoice to Waste Adm. The weight informed by the supplier can be different of the registered in the expedition.  

9-    The Waste Adm updates data in Disposal document and changes its status. People of invoice centralized reception receives automatically information to perform MIRO and MIGO, and also closes the purchase requisition.

10- The process is finished.       

Dependencies with other applications

There is no dependencies of other applications, just the commun use of master data, like: material, specification.

Data loadings

Info providers and objects loaded

Process Chain name: PC_EHS_WASTE

DataFlow:

Waste Management                             Waste CADRI

DSO DPEHSW01 - Waste movement

Loading frequency

Daily full.

Average performance

This is a daily load running in 1 minute with 2000 records loaded.

Record Keeping

Around 2000 records per year per plant.

Reporting

Queries End User Documentation

Main queries

Main functionalities

Broadcast

Maintenance

Known bugs

Recurring procedure

Planned Evolution