General presentation
Objective of the application
P&L
P&L application provides reports fully aligned with BFC structure (BFC Headings) down to REBIT/REBITDA able to analyze P&L starting from the BFC view (Company/Activity) and ability to drill down to Customer Material level.
A profit and loss statement (P&L) is a financial statement that summarizes the revenues, costs and expenses incurred during a specific period of time, usually a fiscal quarter or year.
These records provide information about a company's ability – or lack thereof – to generate profit by increasing revenue, reducing costs, or both.
It was done in 2 phases :
Phase 1 : COPA model of Rhodia legacy (RCS)
Phase 2 :
- Solvay legacy (PQ1)
- BFC Data
- CICC
- Below Gross Margin
- Non ERP companies
IM
Integrated Margin is linked with P&L data and providers BW and BO reports with details of the calculation of the integrated costs
Reporting coordinator is Sandrine Micollet.
Usage information
More than 500 users have access to WC applications. Those users are worldwide and most of them are controllers.
History
P&L was done in 2015 and IM in 2016
Roles & Access
Roles and access
| Role Code | Role Description | Explanation |
|---|---|---|
| ZR_RCS_CA_M432 | P&L – Upload Data - Non-ERP ZPL_FILE | Role menu for non ERP |
| ZR_RCS_CA_M12 | PL - P&L Reporting | Role menu |
| ZBI_RCS_FI_A33 | P & L – Profit and Loss - End User role | End user role |
Authorisation objects
Link to the BW Catalog of role
https://drive.google.com/open?id=10GEfKYqrT1eeTO_uHYAheL1GX7L5y_pvH0KQU64qh5I
Dataflow presentation
Overview
P&L
WP1
BFC
Non ERP
PQ1
IM
Reporting documentation drive folder:
https://drive.google.com/open?id=0B_p_Afe8sjVlN1J3YzYzdE8taDg
https://drive.google.com/open?id=0B_p_Afe8sjVlTEVnc3NjdDV5U0U
Query documentation folder:
Functional and Technical rules on Workbench + Reporting
Rules & Explanations
Functional rules
Rhodia legacy
COPA module is the ancestor of BW
COPA is divided in “tight” perimeters (in customizing, in VV list, for certain characteristics, for BW data sources) : Operating concern
The lines of the ERP data (COPA value fields from WP1 system) must be translated in BFC account. This translation should be dynamic.
Historic data have be recalcuted with the new allocation Value Field / BFC Account
Historic views are avaible in BFC (not restated)
Value Fields
Value Fields are the lowest key figures in COPA module (For BCS sourcing)
Value Fields are the central elements of the BFC account determination
- P&L analysis is based on BFC Account with a detail by Value Field. For now, it is not useful to have an analysis directly by value field
The organization determination must be as flexible and as dynamic as possible. We had to consider 2 cases:
- CASE A : COPA line items with Material and Distribution Channel valids
- CASE B : COPA line items with Material empty and/or Distribution Channel empty
Solvay legacy data
Existing application in PQ1 with a lot of intelligence
Easier to load from PQ1 than redoing what has already been done
BFC Data
Loaded by flat files
3 levels:
Version 1: Total P&L
Version 2: Interco Sales
Version 3 : Third Party
Another DSO for data without version
CICC
Loaded by BFC flat files
Only for CICC companies
Below Gross Margin
Loaded by BFC flat files only for companies loaded in Non ERP
Non ERP companies
Some companies are in Solvay group but don’t use RCS of Solvay ERP : companies belonging to NOVECARE or SODA GBU
Systems involved
Rhodia ERP WP1
Solvay BW PQ1
BFC (flat files)
- Flat files for Non ERP
Organisation
BFC GBU
BFC Group of Activities
BFC Activity
Technical rules
P&L WP1
We have 2 steps in the business layer.
From the propagation layer, we transpose data from DPCOPA01 to DBCOPA01.
In DPCOPA01, each value field is in a dedicated key figures. Objective of the transposition, we have 1 key figure and 1 field in key (called Value Field) to identify them.
After the transposition, we split data in 2 target DSO: DBCOPA02 and DBCOPA03.
As we have common rules for both DSO, we use an Info source to have those rules inside an unique transformation.
BFC
FIAP data re also be used for SPRINT (Purchasing) and CAPEX (Project costs) applications.
Net due date management:
The net due date is managed at the document item level and is calculated in the ERP. A new net due date managed manually has been set in each system.
It's available in ZZF_BSEG table.
For each system we created a new data source based on this table and a dedicated DSO (DPFIWC01 to 04).
In BW, there is a direct loading between Net due date DSO and Business layer DSO and also a look-up between Propagation and Business layers to read DPFIWC DSO.
Reclassification of Sub-Activity C_SUBACT2:
In the ERP, when a profit center or a business area is set, it's not possible to modify it later.
In order to resolve that issue, mecanisms have been created in the ERP.
In WP1
Documents can be modified in ZWFAT205 table (transaction ZWFAT205).
In the example below, document has been modified with a different profit center:
This table is loaded in DSO_FI11 in BW and data are updated in Business layer DSO.
In PF1 and PI1
In PI1 system, the mecanism is different and is not managed document by document, like in WP1.
It's done in PI1 (for PI1 and PF1) through data source ZZFCM_BU_EXCEPTIONS_NEW.
This table is loaded in DBFIWC01 DSO in BW.
Between Propagation and Business layers, we read this DSO to determine the new business area.
For example, document for company code 0005 and business area 3240, the new business area will be 8500.
Rhodia legacy rules:
Initial loading was done from existing DSO ODSFIAP1 and not from WP1 system due to archived document not loadable anymore.
A split of data is done between propagation and business DSO (DPFIAP01 and DBFIAP01), in the start routine inside program z_start__dpfiap01__dbfiap01.
The split is also done in WP1 system, in ZWFAT123 table. This table is filled in WP1 when the data source 0FI_AP_4 is launched. The data are retrieved in ODS_FIWC.
Solvay legacy rules:
A split of data is done between propagation and business DSO (DPFIAP02 and DBFIAP02) but the mecanism and the logic is much more simple.
We split data using DPFIGL02 DSO (FIGL data) for document with reference procedure RMRP (Invoice receipt) with detail by material, plant, purchase order number and item.
We calculate the item's quote part in FIGL and apply this quote part on amount from FIAP document. For the last splitted item, amount is the total amount minus the sum of other splitted lines.
For CICC, there isn't specific rule.
Acetow legacy rules:
The same split that Solvay legacy is done.
FIGL fata flow
Common rules:
In business layer, we filter to keep posting on account types S (G/L Account) and M (Materials)
Rhodia legacy rules:
We continue to use ODSFIGL3. This DSO is very huge so it would have been to long to load other DSO and it would be to heavy in WBP system.
A split of data is done between propagation and business DSO (ODSFIGL1 and ODSFIGL3), in the start routine of the transformation.
The split is also done in WP1 system, in ZWFAT143 table. This table is filled in WP1 when the data source 0FI_GL_4 is launched. The data are retrieved in ODSFIGL2.
Dependencies with other applications
No dependencies
Data loadings
Info providers and objects loaded
List on info providers inside the technical cockpit.
Loading frequency
WP1 and BFC are loaded daily at 1h30 am (french time)
Non ERP is loaded 3 times a day
PQ1 loading: on demand from PQ1 system
Average performance
WP1: 1h40 for P&L and IM
BFC: 10 min
Non ERP: 5 min
PQ1: 10min for GM and 1h for PCA
Record Keeping
We keep all records.
Reporting
Queries End User Documentation
All the reporting is available throught workbooks in the role "PL - P&L Reporting" ZR_RCS_CA_M12
Query documentation:
Main queries
There are several queries but the main ones are:
BW_QRY_MVCOPA01_0001 BW P&L Query
BW_QRY_MVCOPA01_0002 BW P&L - Monthly Query
BW_QRY_MVCOPA01_0003 BW P&L Reconciliation Query
BW_QRY_MVCOPA01_0005 BW Integrated Contribution Margin Query
All queries use structures for key figures. There are many key figures, using calculated and restricted key figures inside.
Main functionnalities
Jump query available
Broadcast
No broadcast
Maintenance
Known bugs
No known bug
Recurring procedure
P&L : Non ERP transaction
https://drive.google.com/open?id=1gF426ok7VvnF1-idij_FCsMt7HMYQuY4LiN34CseSZs
P&L : Time reference for CICC and GM flat files
https://drive.google.com/open?id=1cqPl_gkWdFubpTRyxbSaJtsa4iv8m4uH-bRT8dGOyoY
IM: No Delta - Delete and full for current and previous months.
For manual full loading, DBCOPA20 and DBCOPA23 must be loaded month by month
Program for LER determination
https://drive.google.com/open?id=1pEJTKs37dEloE7HGiY9lVsPf0crLoxxbzVN9oN33cr8
Program for LER info providers
https://drive.google.com/open?id=1-54NzGz63dagA-UyyIIoNgK8fwmzo-e-YAnASxInwjo
Planned Evolution
PQ1 data flow will be removed and replaced by PF1 system (project SPS)