General presentation

Objective of the application

Tool Leader + IT leader of the application: 

Usage information

History

Roles & Access

Roles and access

Two roles were created for OBAS. The first one is the application's role and the other one is the role menu.

Authorization objects

The authorization is done regarding the BFC GBU, the legal company and the sales office.

Order book

Sales order book

Core rules

All the rules used in OBAS were determined by SAP experts.

• The order book excludes the order line which has a rejection code.
• The order book is defined at the most detailed level, the schedule line.
  
  
• Order line classification: An order line can be in one of the three class:

1. If the country plant is diference than the ship-to country.
2. If the transportation mode igual "SEA" (Export).
3. The others cases

Order line status

• The status of the order line (from SAP) is not used in OBAS.

To be invoiced date

The to be invoiced date is used to know when an order line will be billed. This concept is used in the order book for the Open order and the Shipped but not billed part.

Important: the to be invoiced date can be calculated only if the type of sales document will generate a delivery. That means the credit/debit memo are not included in the Open order and the shipped but not billed part. The returns are considered in the Open order and shipped but not billed part.

The to be invoiced date is calculated by use the more update document in the document flow.

• More updated document:

1. The shipment document.
2. The delivery document.
3. The sales order document at the schedule line level.
   
   

Regarding the order line classification, the to be invoiced is calculated following the rules below:

• If the order line classification igual "1" (the country plant is diference than the ship-to country):

1. If a shipment document exist. To be invoiced date = shipment start date (planned or actual)
2. If a delivery document exist with an actual GI date, but no shipment document. To be invoiced date = the actual GI date.
3. If a delivery document exist without an actual GI date, but no shipment document. To be invoiced date = the planned GI date.
4. If the delivery document not exist. To be invoiced date = the GI date of the order line (at the schedule line level).

• If the order line classification igual "2" (the transportation mode = "SEA" (Export)):

1. If a shipment document exist. To be invoiced date = shipment end date (planned or actual)
2. If a delivery document exist with an actual GI date, but no shipment document. To be invoiced date = the actual GI date.
3. If a delivery document exist without an actual GI date, but no shipment document. To be invoiced date = the planned GI date.
4. If the delivery document not exist. To be invoiced date = the GI date of the order line (at the schedule line level).

• If the order line classification igual "3" (the others cases):

1. If a shipment document exist. To be invoiced date = shipment completion date (planned or actual)
2. If a delivery document exist with an actual GI date, but no shipment document. To be invoiced date = the actual GI date.
3. If a delivery document exist without an actual GI date, but no shipment document. To be invoiced date = the planned GI date.
4. If the delivery document not exist. To be invoiced date = the GI date of the order line (at the schedule line level).

To be issued date

Open order

Definitions

If a rest to be delivered exist for an order line. The order line is open.

Two cases:

• The order line is open and no delivery is planned.
• The order line is open and a delivery is planned.

Open order without planned delivery

This case appear when an order line was created, but no delivery is yet planned.

Example:

The order line 4268469/20 has no delivery created. This order line is at the beginning of the sales process.

Open order with planned delivery

This case appear when an order line was created, and delivery is planned.

Example:

The order line 4311472/20 has the delivery lines 87743333/10 and 87743333/900001 created.

The delivery is planned but the material is not yet issued. The order line 4311472/20 is open.

Shipped but not billed

Definition

Order line which has a delivery line with an issued quantity but the issued quantity is not yet billed.

Example:

The order line 4357166/10 has the deliveries lines 70367763/10 and 70367763/900001 created.

The material was issued, no billing exist for the delivery. The order line 4357166/10 is shipped not billed.

Billed

Definition

An order line is billed, when a billing line is created with reference document:

• the order line 
• the order line's delivery

Example:

The order line 4204405/10 has a billing document created in reference of the delivery line. The order line is billed.

Master data

Data flow

Data update

Reporting

Data selection

Core queries

Core workbooks

Purchase order (Transfers) order book

Core rules

Order line status

To be invoiced date

Open order

Definitions

Delivered quantity

Definition

Billed

Definition

Master data

Data flow

Data update

Reporting

Data selection

Core queries

Core workbooks

Historical data

Sales order

Sales documents types

Sales order

Delivery

Billing

Sales documents flows

Sales order

Schedule line

Delivery

Shipment

Billing

Master data

Data flow

Data update

Reporting

Data selection

Core queries

Core workbooks

Loading frequency

Average performance

Record Keeping

Concepts and definitions

Maintenance

Known bugs

Recurring procedure

Planned Evolution