| Status | In Progress |
|---|---|
| Owner | |
| Stakeholders |
Purpose
The purpose of this document is to define the conversion approach to create Product Resource & Tools in S/4 HANA.
Legacy Plant Production Resources & Tools is using a diverse range of formats across the different systems. There are instances where the same Production Resources & Tools is duplicated within and across sources, with informal words. This results in data inconsistency. As per SyWay design, EAM Maintenance Production Resources & Tools will be standardized.
Conversion Scope
The scope of this document covers the approach for converting active Production Resources & Tools from Legacy Source Systems into S/4HANA following the Production Resources & Tools Master Data Design Standard.
The data from legacy system includes:
PRT Category: E-Equipment, P-Measuring Point, Not Marked for Deletion (Tcode: CF03 (All from Selection list)
The data from legacy system excludes:
| Source | Scope | Source Approx No. of Records | Target System | Target Approx No. of Records |
|---|---|---|---|---|
PF2, WP2 | An initial extract will be provided to business to evaluate. Additional data/records may be required and these will be constructed via DCT. Enrichment of in-scope data may be required and will be added via transformation rules (business/technical). | 2 | S/4HANA | 2 |
Additional Information
Multi-language Requirement
Document Management
Long text and DIR are not covered in this document as they are defined as another data object.
Legal Requirement
Not Applicable
Special Requirements
Not Applicable
Target Design
The technical design of the target for this conversion approach.
PLFH : Task list - production resources/tools details
| Table | Field | Data Element | Field Description | Data Type | Length | Requirement |
|---|---|---|---|---|---|---|
| PLFH | MANDT | MANDT | Client | CLNT | 3 | T000 |
| PLFH | PLNTY | PLNTY | Task List Type | CHAR | 1 | Check table: TCA01 |
| PLFH | PLNNR | PLNNR | Key for Task List Group | CHAR | 8 | |
| PLFH | PZLFH | PZLFH | Item counter for production resources/tools | NUMC | 8 | |
| PLFH | ZAEHL | CIM_COUNT | Internal counter | NUMC | 8 | |
| PLFH | DATUV | DATUV | Valid-From Date | DATS | 8 | |
| PLFH | TECHV | TECHV | Technical status from | CHAR | 12 | |
| PLFH | LOEKZ | LKENZ | Deletion Indicator | CHAR | 1 | |
| PLFH | PARKZ | PARKZ | Indicator: inactive changes | CHAR | 1 | |
| PLFH | AENNR | AENNR | Change Number | CHAR | 12 | AENR |
| PLFH | DATUI | ANDAT | Date record created on | DATS | 8 | |
| PLFH | USERI | ANNAM | User who created record | CHAR | 12 | |
| PLFH | DATUC | AEDAT | Changed On | DATS | 8 | |
| PLFH | USERC | AENAM | Name of Person Who Changed Object | CHAR | 12 | |
| PLFH | OBJTY | CR_OBJTY | Object types of the CIM resource | CHAR | 2 | |
| PLFH | OBJID | CR_OBJID | Object ID of the resource | NUMC | 8 | CRID |
| PLFH | OBJCT | OBJCT_D | Object of a task list | CHAR | 1 | |
| PLFH | PLNAL | PLNAL | Group Counter | CHAR | 2 | |
| PLFH | PLNFL | PLNFOLGE | Sequence | CHAR | 6 | |
| PLFH | PLNKN | PLNKN | Number of the task list node | NUMC | 8 | |
| PLFH | PSNFH | PSNFH | Item Number for Production Resource/Tool | NUMC | 4 | |
| PLFH | STEUF | STEUF | Control key for management of production resources/tools | CHAR | 4 | TCF10 |
| PLFH | KZKBL | KZKBL | Indicator: Create load records for prod. resources/tools | CHAR | 1 | |
| PLFH | BZOFFB | BZOFFB | Reference date to start of production resource/tool usage | CHAR | 2 | TCA54 |
| PLFH | OFFSTB | OFFSTB | Offset to start of production resource/tool usage | QUAN | 5 | |
| PLFH | EHOFFB | EHOFFB | Offset unit for start of prod. resource/tool usage | UNIT | 3 | T006 |
| PLFH | BZOFFE | BZOFFE | Reference date for end of production resource/tool usage | CHAR | 2 | TCA54 |
| PLFH | OFFSTE | OFFSTE | Offset to finish of production resource/tool usage | QUAN | 5 | |
| PLFH | EHOFFE | EHOFFE | Offset unit for end of production resource/tool usage | UNIT | 3 | T006 |
| PLFH | MGEINH | MGEINH | Quantity unit of production resource/tool | UNIT | 3 | T006 |
| PLFH | MGVGW | MGVGW | Standard value for the PRT quantity | QUAN | 9(3) | |
| PLFH | MGFORM | CF_MGFORM | Formula for calculating the total quantity of PRT | CHAR | 6 | TC25 |
| PLFH | EWEINH | EWEINH | Usage value unit of the production resource/tool | UNIT | 3 | T006 |
| PLFH | EWVGW | EWVGW | Standard usage value for production resources/tools | QUAN | 9(3) | |
| PLFH | EWFORM | CF_EWFORM | Formula for calculating the total usage value of PRT | CHAR | 6 | TC25 |
| PLFH | TXTSP | SPRAS | Language Key | LANG | 1 | T002 |
| PLFH | KTSCH | CF_KTSCH | Standard text key for production resources/tools | CHAR | 7 | T435 |
| PLFH | TXTZ1 | TXTZ1 | First line of text for production resources/tools | CHAR | 40 | |
| PLFH | KNOBJ | KNOBJ | Number of Object with Assigned Dependencies | NUMC | 18 | |
| PLFH | GP_KRIT1 | PLOBJ | Planning object | CHAR | 18 |
CRVE_A : Assignment PRT data - equipment
| Table | Field | Data Element | Field Description | Data Type | Length | Requirement |
| CRVE_A | OBJTY | CR_OBJTY | Object types of the CIM resource | CHAR | 2(0) | |
| CRVE_A | OBJID | CR_OBJID | Object ID of the resource | NUMC | 8(0) | CRID |
| CRVE_A | EQUNR | EQUNR | Equipment Number | CHAR | 18(0) | EQUI |
AFFH : PRT assignment data for the work order details
| Table | Field | Data Element | Field Description | Data Type | Length | Requirement |
| AFFH | MANDT | MANDT | Client | CLNT | 3 | T000 |
| AFFH | AUFPL | CO_AUFPL | Routing number of operations in the order | NUMC | 10 | |
| AFFH | PZLFH | PZLFH | Item counter for production resources/tools | NUMC | 8 | |
| AFFH | LOEKZ | LKENZ | Deletion Indicator | CHAR | 1 | |
| AFFH | PARKZ | PARKZ | Indicator: inactive changes | CHAR | 1 | |
| AFFH | DATUI | ANDAT | Date record created on | DATS | 8 | |
| AFFH | USERI | ANNAM | User who created record | CHAR | 12 | |
| AFFH | DATUC | AEDAT | Changed On | DATS | 8 | |
| AFFH | USERC | AENAM | Name of Person Who Changed Object | CHAR | 12 | |
| AFFH | OBJTY | CR_OBJTY | Object types of the CIM resource | CHAR | 2 | |
| AFFH | OBJID | CR_OBJID | Object ID of the resource | NUMC | 8 | CRID |
| AFFH | PLNTY_KEY | PLNTY | Task List Type | CHAR | 1 | TCA01 |
| AFFH | PLNNR_KEY | PLNNR | Key for Task List Group | CHAR | 8 | |
| AFFH | PZLFH_KEY | PZLFH | Item counter for production resources/tools | NUMC | 8 | |
| AFFH | ZAEHL_KEY | CIM_COUNT | Internal counter | NUMC | 8 | |
| AFFH | OBJCT | OBJCT_D | Object of a task list | CHAR | 1 | |
| AFFH | APLZL | CIM_COUNT | Internal counter | NUMC | 8 | |
| AFFH | PSNFH | PSNFH | Item Number for Production Resource/Tool | NUMC | 4 | |
| AFFH | OBJNR | J_OBJNR | Object number | CHAR | 22 | ONR00 |
| AFFH | STEUF | STEUF | Control key for management of production resources/tools | CHAR | 4 | TCF10 |
| AFFH | KZKBL | KZKBL | Indicator: Create load records for prod. resources/tools | CHAR | 1 | |
| AFFH | BZOFFB | BZOFFB | Reference date to start of production resource/tool usage | CHAR | 2 | TCA54 |
| AFFH | OFFSTB | OFFSTB | Offset to start of production resource/tool usage | QUAN | 5 | |
| AFFH | EHOFFB | EHOFFB | Offset unit for start of prod. resource/tool usage | UNIT | 3 | T006 |
| AFFH | BZOFFE | BZOFFE | Reference date for end of production resource/tool usage | CHAR | 2 | TCA54 |
| AFFH | OFFSTE | OFFSTE | Offset to finish of production resource/tool usage | QUAN | 5 | |
| AFFH | EHOFFE | EHOFFE | Offset unit for end of production resource/tool usage | UNIT | 3 | T006 |
| AFFH | FSFHD | CF_FSFHD | Earliest scheduled start (date) for PRT usage | DATS | 8 | |
| AFFH | FSFHZ | CF_FSFHZ | Earliest scheduled start (time) for PRT usage | TIMS | 6 | |
| AFFH | FEFHD | CF_FEFHD | Earliest scheduled finish (date) of PRT usage | DATS | 8 | |
| AFFH | FEFHZ | CF_FEFHZ | Earliest scheduled end (time) of PRT usage | TIMS | 6 | |
| AFFH | SSFHD | CF_SSFHD | Latest scheduled start (date) for PRT usage | DATS | 8 | |
| AFFH | SSFHZ | CF_SSFHZ | Latest scheduled start (time) for PRT usage | TIMS | 6 | |
| AFFH | SEFHD | CF_SEFHD | Latest scheduled finish (date) of PRT usage | DATS | 8 | |
| AFFH | SEFHZ | CF_SEFHZ | Latest scheduled end (time) for PRT usage | TIMS | 6 | |
| AFFH | ISFHD | CF_ISFHD | Actual start (date) of PRT usage | DATS | 8 | |
| AFFH | ISFHZ | CF_ISFHZ | Actual start (time) of PRT usage | TIMS | 6 | |
| AFFH | IEFHD | CF_IEFHD | Actual finish (date) of PRT usage | DATS | 8 | |
| AFFH | IEFHZ | CF_IEFHZ | Actual finish (time) of PRT usage | TIMS | 6 | |
| AFFH | DAUFL | CF_DAUFL | Duration of PRT usage | FLTP | 16(16) | |
| AFFH | DAUEH | CF_DAUEH | Time unit for duration of PRT usage | UNIT | 3 | T006 |
| AFFH | MGEINH | MGEINH | Quantity unit of production resource/tool | UNIT | 3 | T006 |
| AFFH | MGVGW | MGVGW | Standard value for the PRT quantity | QUAN | 9(3) | |
| AFFH | MGSOLEH | MGEINH | Quantity unit of production resource/tool | UNIT | 3 | T006 |
| AFFH | MGSOL | MGSOL | Total planned quantity of production resource/tool | QUAN | 9(3) | |
| AFFH | MGISTEH | MGEINH | Quantity unit of production resource/tool | UNIT | 3 | T006 |
| AFFH | MGIST | MGIST | Confirmed quantity of production resource/tool | QUAN | 9(3) | |
| AFFH | MGRSTEH | MGEINH | Quantity unit of production resource/tool | UNIT | 3 | T006 |
| AFFH | MGRST | MGRST | Remaining quantity of the production resource/tool | QUAN | 9(3) | |
| AFFH | MGAUSEH | MGEINH | Quantity unit of production resource/tool | UNIT | 3 | T006 |
| AFFH | MGAUS | MGAUS | Quantity of checked-out production resources/tools | QUAN | 9(3) | |
| AFFH | MGFORM | CF_MGFORM | Formula for calculating the total quantity of PRT | CHAR | 6 | TC25 |
| AFFH | EWEINH | EWEINH | Usage value unit of the production resource/tool | UNIT | 3 | T006 |
| AFFH | EWVGW | EWVGW | Standard usage value for production resources/tools | QUAN | 9(3) | |
| AFFH | EWSOLEH | EWEINH | Usage value unit of the production resource/tool | UNIT | 3 | T006 |
| AFFH | EWSOL | EWSOL | Total planned usage value of production resource/tool | QUAN | 9(3) | |
| AFFH | EWISTEH | EWEINH | Usage value unit of the production resource/tool | UNIT | 3 | T006 |
| AFFH | EWIST | EWIST | Actual usage value for production resource/tool | QUAN | 9(3) | |
| AFFH | EWRSTEH | EWEINH | Usage value unit of the production resource/tool | UNIT | 3 | T006 |
| AFFH | EWRST | EWRST | Remaining usage value of the production resource/tool | QUAN | 9(3) | |
| AFFH | EWFORM | CF_EWFORM | Formula for calculating the total usage value of PRT | CHAR | 6 | TC25 |
| AFFH | TXTSP | SPRAS | Language Key | LANG | 1 | T002 |
| AFFH | KTSCH | CF_KTSCH | Standard text key for production resources/tools | CHAR | 7 | T435 |
| AFFH | TXTZ1 | TXTZ1 | First line of text for production resources/tools | CHAR | 40 | |
| AFFH | OBJTYPE | OCM_OBJ_TYPE | Change indicator | CHAR | 1 | |
| AFFH | CH_PROC | OCM_CH_PROC | Process that has lead to the change of an object | CHAR | 1 | |
| AFFH | AENNR | AENNR | Change Number | CHAR | 12 | Assigned to domain |
Data Cleansing
| ID | Criticality | Error Message/Report Description | Rule | Output | Source System |
|---|---|---|---|---|---|
1018-001 | C1 | Invalid or Inactive Material linked to Production Resources & Tools | Production Resources & Tools as per Relevancy Criteria assigned with a Material which does not belong below: | Material | PF2, WP2 |
1018-002 | C1 | Invalid or Inactive Document Info Record linked to Production Resources & Tools | Production Resources & Tools as per Relevancy Criteria assigned with a Document Info Record which does not belong below: | Document Info Record | PF2, WP2 |
1018-003 | C1 | Production Resources & Tools UOM Missing / incorrect. | Production Resources & Tools as per Relevancy Criteria with no UoM Assigned or Invalid UoM (T006) | Unit of Measure | PF2, WP2 |
1018-004 | C1 | PF2, WP2 |
Informal Words **
Group 1 | Group 2 | Group 3 | Group 4 | Group 5 |
*DNU | Delete | donot | Formerly | Old # |
.. | Deletion | DONT USE | From | Old[ ] |
/ | DELISTED | DON'T USE | Incorrect | PLEASE USE |
? | Discontinued | Dup Use | Invalid | Pls Use |
@ | Disposable | DUPLICATE | New | Previously |
^ | DNU | -DUPLICATE | NOT ACTIVE | Replace |
+ | Do Not | DUPLICATION | not in use | Replaced |
++ | Do Not Re | Duplicidad | Not Used | RESERVED |
£ | Do Not Sell | Duplikat | NOT VALID | Retired |
Defective | Do Not Use | Former | Obsolete | ZZDEL |
Conversion Process
The high-level process is represented by the diagram below:
For legacy data that are not on SAP-PF2 and WP2 systems, collection will be done manually in the data collection template.
The high-level process for DCT is represented by the diagram below:
Data Privacy and Sensitivity
Extraction
Extract data from a source into . There are 2 possibilities:
- The data exists. connects to the source and loads the data into . There are 3 methods:
- Perform full data extraction from relevant tables in the source system(s).
- Perform extraction through the application layer.
- Only if ; cannot connect to the source, data is loaded to the repository from the provided source system extract/report.
- The data does not exist (or cannot be converted from its current state). The data is manually collected by the business directly in . This is to be conducted using DCT (Data Collection Template) in
The agreed Relevancy criteria is applied to the extracted records to identify the records that are applicable for the Target loads
Extraction Run Sheet
| Req # | Requirement Description | Team Responsible |
|---|---|---|
1 | Extract data from source system based on relevancy rule | SyWay Data Team |
2 | Google Sheet report pre-populated with PF2 and WP2 information to be generated based on relevancy criteria. | SyWay Data Team |
Selection Screen
| Selection Ref Screen | Parameter Name | Selection Type | Requirement | Value to be entered/set |
|---|---|---|---|---|
| Not Applicable | ||||
Data Collection Template (DCT)
Target Ready Data Collection Template will be created for data with exception of some fields which require transformation as mentioned in the transformation rule.Production Resources & Tools DCT Rules
| Field Name | Field Description | Rule |
|---|---|---|
Extraction Dependencies
| Item # | Step Description | Team Responsible |
|---|---|---|
1 | Ensure Syniti has the necessary connection and access to legacy servers |
|
2 | Ensure that the necessary cleansing activities in legacy sources are complete | Data / Business |
3 | Ensure that create, change and deletion of master data is freeze in legacy Production system | Legacy IT |
Transformation
The Target fields are mapped to the applicable Legacy field that will be its source, this is a 3-way activity involving the Business, Functional team and Data team. This identifies the transformation activity required to allow to make the data Target ready:
- Perform value mapping and data transformation rules.
- Legacy values are mapped to the to-be values (this could include a default value)
- Values are transformed according to the rules defined in
- Prepare target-ready data in the structure and format that is required for loading via prescribed Load Tool. This step also produces the load data ready for business to perform Pre-load Data Validation
Transformation Run Sheet
| Item # | Step Description | Team Responsible |
|---|---|---|
1 | Obtain DCT Sign-off from Business | SyWay A2D Data Team |
2 | <Add steps from Syniti Migrate here> | SyWay A2D Data Team |
3 | Review and Validate Error and Preload Reports | SyWay A2D Data Team |
4 | Generate Load Files | SyWay A2D Data Team |
Transformation Rules
| Rule # | Source system | Source Table | Source Field | Source Description | Target System | Target Table | Target Field | Target Description | Transformation Logic |
|---|---|---|---|---|---|---|---|---|---|
Transformation Mapping
| Mapping Table Name | Mapping Table Description |
|---|---|
Transformation Dependencies
List the steps that need to occur before transformation can commence| Item # | Step Description | Team Responsible |
|---|---|---|
1 | Ensure DCT tables completeness | SyWay A2D Data Team |
2 | Value Mappings are according to the latest design -<List of Value Mappings> | SyWay A2D Data Team |
Pre-Load Validation
Project Team
Completeness
| Task | Action |
|---|---|
Verify Record Count | SyWay A2D Data Team to verify that the total number of relevant records from legacy systems and DCTs (if any) is equal to the total number of records in the Preload and Load Sheets. |
Verify Data Integrity | SyWay A2D Data Team to verify that the total number of Operations per Work Oder header extracted from legacy systems and DCTs (if any) should be equal to the total number of operations identified in the Preload and Load Sheets |
Accuracy
| Task | Action |
|---|---|
Conversion Accuracy | SyWay A2D Data Team to verify that all fields below meet pass the checks:
|
Review Error Reports | Review and correct the errors. Achieve a zero-error record count as much as possible. Raise defects for data remediated and requiring a correction in the source data. |
Business
Completeness
| Task | Action |
|---|---|
Verify Record Count | Business Data Owner/s to verify that the total number of relevant records from legacy systems and DCTs (if any) is equal to the total number of records in the Preload and Load Sheets. |
Accuracy
| Task | Action |
|---|---|
Conversion Accuracy | Business Data Owner/s to verify that all fields below meet pass the checks:
|
Load
The load process includes:
- Execute the automated data load into target system using load tool or product the load file if the load must be done manually
- Once the data is loaded to the target system, it will be extracted and prepared for Post Load Data Validation
Load Run Sheet
| Item # | Step Description | Team Responsible |
|---|---|---|
1 | Syniti will provide load file | Syniti |
Load Phase and Dependencies
Configuration
| Item # | Configuration Item |
|---|---|
Conversion Objects
| Object # | Preceding Object Conversion Approach |
|---|---|
| list the exact title of the conversion object of only the immediate predecessor – this will then confirm the DDD (Data Dependency Diagram) | |
Error Handling
| Error Type | Error Description | Action Taken |
|---|---|---|
Post-Load Validation
Project Team
Completeness
| Task | Action |
|---|---|
Verify Count | SyWay A2D Data Team to verify the record count created in target S/4 HANA by accessing post load reports in dspMigrate or standard reports from S/4 HANA. |
Verify Logs | Check if there is data that failed to load and perform the necessary actions (e.g. register as post load issue or attempt to load the record again, etc.). |
Accuracy
| Task | Action |
|---|---|
Conversion Accuracy | SyWay A2D Data Team to verify that the Work order data in target S/4 HANA were loaded correctly via dspMigrate post load reports or standard reports from S/4 HANA. |
Business
Completeness
| Task | Action |
|---|---|
Verify Count | Download Post Load Reports from dspMigrate and verify that the record count loaded in the target S/4 HANA is the same count as of the endorsed load file. |
Accuracy
| Task | Action |
|---|---|
Conversion Accuracy | Verify that the EAM Work order data in target S/4 HANA were loaded correctly via dspMigrate post load reports or standard reports from S/4 HANA. |
Key Assumptions
- Master Data Standard is up to date as on the date of documenting this conversion approach and data load.
- Production Resources & Tools is in scope based on data design and any exception requested by business.
All data cleansing and preparation has been completed.
See also
Change log
Workflow history
| Title | Last Updated By | Updated | Status | |
|---|---|---|---|---|
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