Mandatory

System Generated

Mandatory

Conditional

Conditional

PS_AKSTL

Mandatory

System Generated

Conditional

Conditional

System Generated

Conditional

Conditional

Conditional

Mandatory

System Generated

System Generated

Conditional

Conditional

Conditional

1

C3

Projects with no actuals / Commitment in agreed timeframe

If the projects do not have any actual or commitments in the past year, and is not used as account assignment on open maintenance orders then set the projects should have status CLSD (CJ20N)

Identifies Old project which can be  closed

WP2/PF2

An open WBS element which does not fall  within the scope of migration (not a Capex Projects, IT Projects, R&I Projects and Budgeted OPEX project) and has assigned open maintenance orders.

An open project which falls in the scope of selection where the WBS Family cannot be determined.

Open projects with active status as per selection criteria

1

Confirm scope and extraction approach for each ECC source systems WP2, PF2 (direct DB or manual extract)

Data Team (I2M), Data Team (Syniti)

2

Establish and validate Syniti connectivity to both ECC source systems

Technical / Basis Team, Data Team (Syniti)

3

Perform full data extraction from relevant SAP WBS elements from both source systems WP2, PF2

Data Team (Syniti)

4

Extract WBS via the application layer for additional validations for Manual Data Collection using DCTs

Data Team (I2M)

5

Apply agreed Relevancy Criteria to filter only applicable WBS records for S/4HANA

Data Team (I2M), Data Team (Syniti)

6

In case of restricted access or connectivity issues, receive pre-extracted reports/files from source system team and upload to Syniti Migrate manually

Data Team (I2M), Data Team (Syniti)

8

Perform data quality checks on extracted records (e.g., missing fields, invalid dates, incorrect formats)

Data Team (I2M), Data Team (Syniti)

9

Review and approve extracted data sample sets from each source system before transformation begins

Business / Functional Team

Project ID assigned to the WBS elements. Refer table PROJ-PSPHI for allowed values. 

Dropdown values from DCT1024 - PSPHI

It is a Required Field: Preload Check to be done to confirm that this is field in the Data Collection Template

Unique Identifier for the WBS Element, as per project coding mask F-000000-00-00-XX-XX-XX

Internal Information

Validation required, WBS Element ID must begin with the same Current Number for Project.

It is a Required Field: Preload Check to be done to confirm that this is field in the Data Collection Template.

40 character description of the WBSE.

It is a Required Field: Preload Check to be done to confirm that this is field in the Data Collection Template

This field represents the position of the Person Responsible for a WBS Element. It will be derived from the Project Definition and can be overwritten.

Dropdown values from TCJ04-PS_VERNR

It is a Required Field: Preload Check to be done to confirm that this is field in the Data Collection Template.

This field represent the position of the Project Financial Controller. It will be derived from the Project Definition and can be overwritten.

Dropdown values from TCJ05-ASTNR.

It is a Required Field: Preload Check to be done to confirm that this is field in the Data Collection Template.

In Syway, Profit Center represent a plant or a site or generic for GBU. It will be derived from the Project Definition and can be overwritten.

Dropdown values from CEPC-PRCTR

It is a Required Field: Preload Check to be done to confirm that this is field in the Data Collection Template.

It is an attribute that serve as classification field that help to define the nature, purpose, and governance of a WBS element. They are useful for reporting, controlling, and compliance alignment.

Internal Information 

Dropdown values from TCJ1-PRART.

It is a Required Field: Preload Check to be done to confirm that this is field in the Data Collection Template.

Tooltip : This indicator enables financial posting on the WBS element.

Internal Information

It will be checked in below conditions-
2. For WBS elements governed by Operational, Statistical & Recharge project profiles, activation of this checkbox is mandatory for all level 2 WBS elements.

It is a Required Field: Preload Check to be done to confirm that this is field in the Data Collection Template where required and blank when not.

Tooltip:  This indicator enables for revenue postings.  Required at level 2 for Intercompany Recharge projects

Internal Information

Only relevant for project profile of project maintained in  PSPHI is a Recharge Project

The Requesting Cost Center that owns the asset.  Required only if the Requesting Cost Center is different to the Responsible Cost Center.

If filled the Requesting Cost center must be in same company code as the Responcible Cost Center. 

This Cost Centre is automatically copied to AUC.

Refer master data table field CSKS-KOSTL for allowed values.

A preload check is to be done to confirm that the Company Code of the Request. cost center is equal to the company code to the Company Code of the Responsible Cost Center's (FKSTL) Company Code.

Cost Center responsible for delivery of work.

Refer master data table field CSKS-KOSTL for allowed values.

It is a Required Field: Required for all account assigned WBS elements. Preload Check to be done to confirm that this is field in the Data Collection Template when required.

Plant represent a site of the WBS element. Mandatory for all WBS elements.

It is a Required Field: Preload Check to be done to confirm that this is field in the Data Collection Template

This field represents the receiver Cost Center of actual cost for financial posting on the statistical WBS element.

This field is optional and available only on statistical WBS elements

- WBS elements of project with Project Profile "ZPS0001" where Project Type is Capital Lease
- WBS elements of project with Project Profile "ZPS0003" i.e. Statistical Expense.

Dropdown values from KOSTL

This field represents the immediate superior WBS element required for establishing parent-child relationships in the WBS hierarchy, this is a required field for level 2 WBS elements. Can only be a WBS element within the same Project As per project coding mask F-000000-00-00-XX-XX-XX

Internal Information

Can only be a WBS element within the same project.

It is a Required Field for level 2 and lower: Preload Check to be done to confirm that this is field in the Data Collection Template when required.

This field represents the left-adjacent WBS element in the same hierarchy level required for navigating sibling relationships within a WBS hierarchy. Can only be a WBS element within the same Project. As per project coding mask F-000000-00-00-XX-XX-XX

Internal Information

Can only be a WBS element within the same project.

Preload Check to be done to confirm that this is field in the Data Collection Template when required.

Tooltip:  This field will be applicable when Project Type = Intercompany Recharge. Mandatory at Level 2 WBS to determine the trading company for intercompany recharges

Internal Information
Dropdown values from T001-BURKS.

Project ID assigned to the WBS elements.

Internal Information

This is a display only field with legacy project ID from Preparation report

Refer table PROJ-PSPHI for allowed values. 

Dropdown values from PROJ-PSPHI 

It is a Required Field: Preload Check to be done to confirm that this is field in the Data Collection Template

Unique Identifier for the WBS Element, as per project coding mask A-000000-00-00-XX-XX-XX

Internal Information

This is a display only field PRPS-POSID from Preparation report

Validation required, WBS Element ID must begin with the same Current Number for Project.

It is a Required Field: Preload Check to be done to confirm that this is field in the Data Collection Template.

40 character description of the WBSE.

Internal Information

Display only field,  PRPS-POST1, description from Preparation report

It is a Required Field: Preload Check to be done to confirm that this is field in the Data Collection Template

This field represents the position of the Person Responsible for a WBS Element. It will be derived from the Project Definition and can be overwritten.

Internal Information

Display only field,  the PRPS-VERNR responsible person from Preparation report

Dropdown values from TCJ04-PS_VERNR

It is a Required Field: Preload Check to be done to confirm that this is field in the Data Collection Template.

This field represent the position of the Project Financial Controller. It will be derived from the Project Definition and can be overwritten.

Internal Information

Display only field from Legacy PRPS-ASTNR, applicant from Preparation report

Dropdown values from TCJ05-ASTNR.

It is a Required Field: Preload Check to be done to confirm that this is field in the Data Collection Template.

In Syway, Profit Center represent a plant or a site or generic for GBU. It will be derived from the Project Definition and can be overwritten.

Dropdown values from CEPC-PRCTR

Internal Information

Display only field from Legacy PRPS-PRCTR, applicant from Preparation report

It is a Required Field: Preload Check to be done to confirm that this is field in the Data Collection Template.

Display only field to help user select the correct project type

Internal Information

Display only field to help user select the correct project typefrom Legacy PRPS-IZWEK, investment reason from Preparation report

Display key and text using T087J from ECC

Display only field to help user select the correct project type

Internal Information

Display only field from Legacy PRPS-PRART, project type from Preparation report

Display key and text from TCJI from ECC

It is an attribute that serve as classification field that help to define the nature, purpose, and governance of a WBS element. They are useful for reporting, controlling, and compliance alignment.
Dropdown values from TCJ1-PRART.

Internal Information

It is a Required Field: Preload Check to be done to confirm that this is field in the Data Collection Template.

This indicator enables financial posting on the WBS element.

Internal Information

Display only field from Legacy PRPS-BELKZ, account assignment from Preparation report.

It is a Required Field: Preload Check to be done to confirm that this is field in the Data Collection Template where required and blank when not.

Only relevant for project profile of project maintained in  PSPHI is a Recharge Project

Internal Information

Display only field, value is always false.

The Requesting Cost Center that owns the asset.  Required only if the Requesting Cost Center is different to the Responsible Cost Center.

If filled the Requesting Cost center must be in same company code as the Responcible Cost Center. 

This Cost Centre is automatically copied to AUC.

Internal Information

Display only field from Legacy PRPS-AKSTL, 

Refer master data table field CSKS-KOSTL for allowed values.

Cost Center responsible for delivery of work.

Refer master data table field CSKS-KOSTL for allowed values.

Internal Information

Display only field from Legacy PRPS-FKSTL,

It is a Required Field: Required for all account assigned WBS elements. Preload Check to be done to confirm that this is field in the Data Collection Template when required.

Plant represent a site of the WBS element. Mandatory for all WBS elements.

Internal Information

Display only field from Legacy PRPS-WERKS,

It is a Required Field: Preload Check to be done to confirm that this is field in the Data Collection Template

Display only field to help user select the correct Expected Captillzation Date

Internal Information

Display only field from Legacy PRPS-USR08/USR09

Display only field to help user select the correct Expected Captillzation Date

Internal Information

Display only field from Legacy PRPS-USR08/USR09

Expected Capitalization date marks the anticipated execution of the AUC final settlement, restricted to WBS elements with Investment Profile.

Date Field.

Internal Information

It is a Required Field: Preload Check to be done to confirm that this is field in the Data Collection Template where Investment reason is maintained

This field represents the receiver Cost Center of actual cost for financial posting on the statistical WBS element.

This field is optional and available only statistical WBS elements

• WBS elements of project with Project Profile "ZPS0001" where Project Type is Capital Lease
  - WBS elements of project with Project Profile "ZPS0003" i.e. Statistical Expense.

Internal Information

Display only field from PRPS-KOSTL

Dropdown values from KOSTL

Investment Profile on WBS element is used to enable auto generation of AuC w.r.t. predefined asset class.

Applicable for CAPEX projects (with Project Profile ZPS0001) 
- at Level 3 WBS elements if the CAPEX field is selected and project type is not "Capital Spares"
- at level 2 WBS element if the CAPEX field is selected and project type is "Capital Spares"
Investment Profile can not be changed once WBS is settled.

Internal Information

Display only field from PRPS-IMPRF

Dropdown values from TAPRF-IVPRO for allowed values.

Preload validation required to ensure field is filled when required.

Functional Area is an organisational unit used to classify expenses based on their purpose or function.

Internal Information

Preload validation required to ensure field is filled when required.

Dropdown values from TFKB-FKBER.

In a project, WBS elements are structured across multiple levels to form a tree-like hierarchy for better project controlling and monitoring.

Internal Information

Display only level based on the PREP report

Tooltip:This field represents the immediate superior WBS element required for establishing parent-child relationships in the WBS hierarchy, this is a required field for level 2 WBS elements. Can only be a WBS element within the same Project 

It is a Required Field for level 2 and lower: Preload Check to be done to confirm that this is field in the Data Collection Template when required.

Internal Information

Display only Parent based on the PREP report

This field represents the left-adjacent WBS element in the same hierarchy level required for navigating sibling relationships within a WBS hierarchy. Can only be a WBS element within the same Project.

Internal Information

Display only Left from the PREP report

Preload Check to be done to confirm that this is field in the Data Collection Template when required.

This field identifies expense is CAPEX or OPEX.

Internal Information

Display only level based on the PREP report

Drop down field selection will allow any of CAPEX, OPEX or blank entry.

Preload Check to be done to confirm that this is field in the Data Collection Template when required.

This field is used to determine the settlement rule receiver for the relevant maintenance Work Order.

This field is used to determine the settlement rule receiver for the relevant maintenance Work Order. This field will be applicable for projects with Project Profile ZPS0001 & ZPS0002 at level 3 & 4 WBS element.

Internal Information

Data source for this field will be T352R-REVNR. 

Project ID assigned to the WBS elements. Refer table PROJ-PSPHI for allowed values. 

Dropdown values from DCT1024 - PSPHI

It is a Required Field: Preload Check to be done to confirm that this is field in the Data Collection Template

Unique Identifier for the WBS Element, as per project coding mask F-000000-00-00-XX-XX-XX

Internal Information

Validation required, WBS Element ID must begin with the same Current Number for Project.

It is a Required Field: Preload Check to be done to confirm that this is field in the Data Collection Template.

40 character description of the WBSE.

It is a Required Field: Preload Check to be done to confirm that this is field in the Data Collection Template

This field represents the position of the Person Responsible for a WBS Element. It will be derived from the Project Definition and can be overwritten.

Dropdown values from TCJ04-PS_VERNR

It is a Required Field: Preload Check to be done to confirm that this is field in the Data Collection Template.

This field represent the position of the Project Financial Controller. It will be derived from the Project Definition and can be overwritten.

Dropdown values from TCJ05-ASTNR.

It is a Required Field: Preload Check to be done to confirm that this is field in the Data Collection Template.

In Syway, Profit Center represent a plant or a site or generic for GBU. It will be derived from the Project Definition

Internal Information

Display only read from related PPM Item Profit center field

Dropdown values from CEPC-PRCTR

It is a Required Field: Preload Check to be done to confirm that this is field in the Data Collection Template.

It is an attribute that serve as classification field that help to define the nature, purpose, and governance of a WBS element. They are useful for reporting, controlling, and compliance alignment.

Internal Information 

Dropdown values from TCJ1-PRART.

It is a Required Field: Preload Check to be done to confirm that this is field in the Data Collection Template.

Tooltip : This indicator enables financial posting on the WBS element.

Internal Information

It will be checked in below conditions-
2. For WBS elements governed by Operational, Statistical & Recharge project profiles, activation of this checkbox is mandatory for all level 2 WBS elements.

It is a Required Field: Preload Check to be done to confirm that this is field in the Data Collection Template where required and blank when not.

Tooltip:  This indicator enables for revenue postings.  Required at level 2 for Intercompany Recharge projects

Internal Information

Only relevant for project profile of project maintained in  PSPHI is a Recharge Project

Tooltip

Requesting Cost Center that owns the asset. The reqc CC must be in same company code as the resp CC. This CC is automatically copied to AUC.

Internal Information

Refer master data table field CSKS-KOSTL for allowed values.

A preload check is to be done to confirm that the Company Code of the Request. cost center is equal to the company code to the Company Code of the Responsible Cost Center's (FKSTL) Company Code.

Cost Center responsible for delivery of work.

Internal Information

Refer master data table field CSKS-KOSTL for allowed values.

It is a Required Field: Required for all account assigned WBS elements. Preload Check to be done to confirm that this is field in the Data Collection Template when required.

Plant represent a site of the WBS element. Mandatory for all WBS elements.

Internal Information

Display only read from related PPM Item plant field

It is a Required Field: Preload Check to be done to confirm that this is field in the Data Collection Template

Tooltip

This field represents the receiver Cost Center of actual cost for any actual financial posting on the statistical WBS element.
This field is relevant for WBS element with Project Type Capital Lease

Internal Information

Dropdown values from KOSTL

Tooltip

Investment Profile on WBS element is used to enable auto generation of AuC w.r.t. predefined asset class.

- at level 2 WBS element if the CAPEX field is selected and project type is "Capital Spares"
Investment Profile can not be changed once WBS is settled.

Internal Information

Dropdown values from TAPRF-IVPRO for allowed values.

Preload validation required to ensure field is filled when required.

This field represents the immediate superior WBS element required for establishing parent-child relationships in the WBS hierarchy, this is a required field for level 2 WBS elements. Can only be a WBS element within the same Project As per project coding mask F-000000-00-00-XX-XX-XX

Internal Information

Can only be a WBS element within the same project.

It is a Required Field for level 2 and lower: Preload Check to be done to confirm that this is field in the Data Collection Template when required.

This field represents the left-adjacent WBS element in the same hierarchy level required for navigating sibling relationships within a WBS hierarchy. Can only be a WBS element within the same Project. As per project coding mask F-000000-00-00-XX-XX-XX

Internal Information

Can only be a WBS element within the same project.

Preload Check to be done to confirm that this is field in the Data Collection Template when required.

This field identifies expense is CAPEX or OPEX.
For Direct Asset Purchase, Capital Lease and Capital Spares this indicator is mandatory at level 2 WBS elements.

Internal Information

Drop down field selection will allow any of CAPEX, OPEX or blank entry.

Preload Check to be done to confirm that this is field in the Data Collection Template when required.

This field is used to determine the settlement rule receiver for the relevant maintenance Work Order.

This field is used to determine the settlement rule receiver for the relevant maintenance Work Order. This field will be applicable for projects with Project Profile ZPS0001 & ZPS0002 at level 3 & 4 WBS element.

Internal Information

Data source for this field will be T352R-REVNR. 

1

Obtain DCT Sign-off from Business

Data Team

2

Execute and Load and perform Transformation 

Data Team

3

Monitor the transformation progress and ensure performance and completion is within allowed timeframe

Data team

4

Review and Validate Error and Preload Reports

Data Team

5

Generate data load count.

Data team

6

Generate Load Files

Data Team

7

Log errors as defects, if any and address resolutions. Close defects.

Data team

8

Re-transform and re-validate the Pre-load reports if necessary.

Data team

9

Validate the transformed file as part of pre-load validation, raise data defects or provide the pre-load sign-off.

Business

10

Analyze and resolve any pre-load defects logged by business.

Data team

11

Repeat steps 7 to 10 if necessary

Data team

12

Proceed to pre-load validations

Data team

Manually copy from Non ECC source

If Blank then Copy from FKSTL

Set to X for WBS Elements of Project Profile ZPS0003

Set to X for WBS elements with Project Type 16

Verify Record Count

SyWay I2M Data Team to verify that the total number of relevant records from the DCT is equal to the total number of records in the Preload and Load Sheets.

Conversion Accuracy

SyWay I2M Data Team to verify that all fields below meet pass the checks:

1. Mandatory Fields
2. Field and Value Mapping Correctness
3. Null Checks
4. Text Length Checks
5. WBS Ids aligned with different number ranges per instance.

Review Error Reports

Review and correct the errors.  Achieve a zero-error record count as much as possible. Raise defects for data remediated and requiring a correction in the source (DCT) data.

Verify Record Count

Business Data Owner/s to verify that the total number of relevant records from the DCT is equal to the total number of records in the Preload and Load Sheets

Conversion Accuracy

Business Data Owner/s to verify that all the data in the load table/file is accurate as per endorsed transformation/mapping rules (and signed-off DCT data).

1

Load using transaction CNMASSCREATE or Migration cockpit

Data Team

2

Load 3 records for < > to validate if data is loaded successfully without errors

Data Team

3

Load 3 records for < > to validate if data is loaded successfully without errors

Data Team

4

Proceed with full load if steps 2 and 3 are validated

Data Team

5

Validate few records loaded by accessing CN41N report

Data Team

6

Generate post load report if step 5 is validated

Data Team

Verify Count

SyWay I2M Data Team to verify the record count created in target S/4 HANA by accessing post load reports or standard reports from S/4 HANA.

Verify Logs

Check if there is data that failed to load and perform the necessary actions (e.g. register as post load issue or attempt to load the record again, etc.).

Conversion Accuracy

Verify that the Project Definition in target S/4 HANA were loaded correctly via Project Builder display and table PROJ