Tasks to be completed when documenting an operation (from creation to publication)
1. Enter the Title of the operation / page
2. Add the following Labels:
Scope of applicability: ww, country_accounting
Country or group of countries (if applicable): belux, china, france, italy, lam, nam,uk_ie, bulgaria, dach, netherlands, iberia, poland, latvia, australia, india, japan, south_korea, thailand, singapore, new_zealand, emea_transversal, apac_transversal
Unit and Domain according to the List of labels to be used in the Finance Service Line space
- E.g. 1: WW Operation in Financial Accounting under domain "Central Finance Processes & Compliance":
- Labels to be used: ww, financial_accounting, central_fin_proc_compliance
- Labels to be used: ww, financial_accounting, central_fin_proc_compliance
- E.g. 2: France Operation in Financial Accounting:
- Labels to be used: country_accounting, france, financial_accounting
(for country operations, the Domain is always country_accounting)
- Labels to be used: country_accounting, france, financial_accounting
- E.g. 1: WW Operation in Financial Accounting under domain "Central Finance Processes & Compliance":
3. Fill in all fields as described above
4. Name the title of each section using OPD methodology naming convention - Infinitive verb without the “to”, mainly action verb...something) -" I do something..."
5. Once the description of the operation is completed, ensure it is approved and published by launching the SBS-Finance approval workflow
Responsibility area: Ensure the currency revaluation for Balance Sheet accounts
Table of contents
Scope
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ERP
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Frequency
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References
Forms
Attachments
<< I review that the accounts are correctly revaluated. >>
1. Objective and Scope
1.1. Objective of this Operation
This process will allow:
- To check if all the monetary items in the balance sheet have been correctly revalued at the closing rate;
- To ensure that all the monetary items have been included in the revaluation process.
1.2. Scope
Entities 2232 and 4044.
2. Definitions
See Finance Glossary:
- ...
3. Tasks description
3.1. I export the SAP accounts to excel file and apply the month-end exchange rate.
The internal control main steps:
To extract all the data “Balances of G/L accounts in currencies” for respective company before the revaluation process (Transaction code and Variant provided in the Excel file);
To obtain the closing exchange rate currency by currency;
- To revalue in the Excel control file manually all the monetary items;
- To reconcile the revaluation from SAP with the excel file. If any difference is identified, it must be investigated.
Files saved on LUCAP\Month End Closing\YYYY\MM.YYYY:
2232 – Balance in foreign currencies DDMMYYY.xlsx
4044 – Balance in foreign currencies DDMMYYY.xlsx
3.2. I make a consistency check between SAP balances and the excel control file.
Follow instructions in the Excel files for the purpose, for each company 2232 and 4044.
2232 - Balance in foreign currencies 31 10 2024.xlsx
Location of files:
\\lucapfs01sco.oxo.priv\LUCAP-USERS\TREASURY ACCOUNTING (P2)\MONTH END CLOSING\YYYY\MM.YYYY