Tasks to be completed when documenting an operation (from creation to publication)

1. Enter the Title of the operation / page

2. Add the following Labels:

    • Scope of applicability: ww, country_accounting

    • Country or group of countries (if applicable): belux, china, france, italy, lam, nam,uk_ie, bulgaria, dach, netherlands, iberia, poland, latvia, australia, india, japan, south_korea, thailand, singapore, new_zealand, emea_transversal, apac_transversal

    • Unit and Domain according to the List of labels to be used in the Finance Service Line space

      • E.g. 1: WW Operation in Financial Accounting under domain "Central Finance Processes & Compliance":
        • Labels to be used: ww, financial_accounting, central_fin_proc_compliance

      • E.g. 2: France Operation in Financial Accounting:
        • Labels to be used: country_accounting, france, financial_accounting
          (for country operations, the Domain is always country_accounting)

3. Fill in all fields as described above

4. Name the title of each section using OPD methodology naming convention - Infinitive verb without the “to”, mainly action verb...something) -" I do something..."

5. Once the description of the operation is completed, ensure it is approved and published by launching the SBS-Finance approval workflow

Domain: Treasury Accounting

Responsibility area: Ensure the interest on IBA calculation

Table of contents 


Scope

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ERP

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Frequency

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References



Forms



Attachments


 

 

<< I monitor the interest calculation >>



1. Objective and Scope

1.1. Objective of this Operation

Ensuring that the intercompany interests on IBA are calculated accurately on a timely manner and providing affiliates with their interests notes in order for them to record it in their accounting (entities non under PI1)


This process is required on a monthly basis on Day -1.

 

1.2. Scope

This procedure is under the responsibility of the SU Treasury Accounting team who also needs to ensure the replication in the affiliates. It applies to:



Code

Entity 

Country

2232

Syensqo SA - Treasury Division

Belgium

4044

Solvay Finance America

US




2. Definitions

See Finance Glossary:

  • IBA - Internal Bank Account

  • PI1 - SAP Treasury Production System

  • BOIC - Business Object Intercompany Consolidation

  • Spool - SAP extract


3. Tasks description

3.1. I run transactions SM37 and FBL3N and check if the postings with document type D3 were performed and proceed with the correction, if needed.

3.1.1. I run SM37

The SU Treasury Accounting team can monitor the evolution of the program through the transaction SM37

This program computes the interests and generates the related bookings.

3.1.2. I run FBL3N

To check if the postings are made:

Please select the transaction FBL3N, choose the account 2710100000 and 2720100000 with open items at the date on last day of the closing month. Do this for both companies 2232 and 4044.

In (dynamic selection) put “document type” D3 to see if the interests were posted. 


3.2. I perform internal control for each company 2232, 4044 to check month-to-month consistency / analytical review.

After all process steps are finished, it is important to do the control files saved month by month in the drive LUCAP USERS for the 2 entities 2232, 4044.


The guidance is available in each excel per company.


See example for Company 2232:

- Consistency check on interest balance variation month-over-month.

=> SU Treasury Accounting Team has to perform a control check at the end of the process in order to ensure the consistency of the variations of the interest balances between the current and the previous month. Unless major transaction, balance variation shall be strictly limited. Root cause analysis required if significant variation identified.


- Analytical review

=> Extraction in Data sheet contains the P/L data (6500030000 and 7510030000) by currency and by partner for the current and previous month. All the variations above a threshold (percentage and value) must be explained. => the expectation is the balance of the previous period * 1/12 of the annual interest rate.


Classic variations will be coming from :

  • Change in the interest rate between the periods

  • Change in the volume (balance)


End of document.