Tasks to be completed when documenting an operation (from creation to publication)
1. Enter the Title of the operation / page
2. Add the following Labels:
Scope of applicability: ww, country_accounting
Country or group of countries (if applicable): belux, china, france, italy, lam, nam,uk_ie, bulgaria, dach, netherlands, iberia, poland, latvia, australia, india, japan, south_korea, thailand, singapore, new_zealand, emea_transversal, apac_transversal
Unit and Domain according to the List of labels to be used in the Finance Service Line space
- E.g. 1: WW Operation in Financial Accounting under domain "Central Finance Processes & Compliance":
- Labels to be used: ww, financial_accounting, central_fin_proc_compliance
- Labels to be used: ww, financial_accounting, central_fin_proc_compliance
- E.g. 2: France Operation in Financial Accounting:
- Labels to be used: country_accounting, france, financial_accounting
(for country operations, the Domain is always country_accounting)
- Labels to be used: country_accounting, france, financial_accounting
- E.g. 1: WW Operation in Financial Accounting under domain "Central Finance Processes & Compliance":
3. Fill in all fields as described above
4. Name the title of each section using OPD methodology naming convention - Infinitive verb without the “to”, mainly action verb...something) -" I do something..."
5. Once the description of the operation is completed, ensure it is approved and published by launching the SBS-Finance approval workflow
Responsibility area:
Table of contents
Scope
EMEA
ERP
PF2
WP2
Frequency
References
Forms
Attachments
<< Month-End Revaluation of EMEA Affiliates >>
1. Objective and Scope
1.1. Objective of this Operation
The purpose of this process is to revalue/remeasure at the month end, the monetary items posted in foreign currency in the functional currency of the entity.
This process has to be performed during the monthly closing in D+1 on the EMEA entities
1.2. Scope
EMEA entities in PF2 and WP2
2. Definitions
See Finance Glossary:
- ...
3. Tasks description
The revaluation process should be performed after the last IBA run in D+1
3.1. I run the revaluation for PF2 EMEA entities
3.1.1. Run the revaluation variants by country
We select each job by country and run on the transaction F.05 in PF2 the different variants indicated on the notes:
3.1.2. Validate the batchs on the transaction SM35
After run the variants on the previous steps we need to verify if all the batchs were processed or we need to process them manually
On the SM35 we select the Sess: "Reval" and will appear our batchs created by our user:
Then we need to select "process" and then select the option: "display errors only":
After that, the postings of the batch are processed.
However, we can have some possible errors while process the batch:
a) If in the the account appears the text: " <2450000000REVENU> - we need to replace the text by "7540000000"
b) If in the the account appears the text: " <2450000000EXPEN. > - we need to replace the text by "6540000000"
Note: The other counterpart of the posting should not be changed, just the errors on the 1st part of the posting as the examples above.
c) If the account is blocked we select inside the batch the option: system→Services→Batch Input→Next Transaction:
After process all the batch we select the batch and the locker with lock date: 31.12.9999 as the example below:
If you make a mistake correcting the batch, use /bend and press enter to go back to the SM35 screen:
In the end we check if SR documents are posted on the different entities between: last day of the month and the 1st day of the next month.
3.2. I run the revaluation for WP2 EMEA entities
3.2.1. Run the revaluation variants by country
Select each remote job in the option: "Schedule Tasks Using Time Dialog" and each batch will be processed automatically:
3.2.2. Validate the batchs on the transaction SM35
After run the variants on the previous steps we need to verify if all the batchs were processed or we need to process them manually
On the SM35 we select the Sess: "Reval" and will appear our batchs created by our user:
Then we need to select "process" and then select the option: "display errors only":
After that, the postings of the batch are processed.
However, we can have some possible errors while process the batch:
1) Reval Bank accounts (accounts that starts with 5*)
Example:
a) If in the the account appears the text: " <51000914EXPEN. > - we need to replace the text by "98622200"
b) If in the the account appears the text: " <51000914REVENU.> - we need to replace the text by "98622210"
1) Reval Other accounts (all the accounts except the 5*)
Example:
a) If in the the account appears the text: " <21900200EXPEN. > - we need to replace the text by "98622000"
b) If in the the account appears the text: " <21900200REVENU.> - we need to replace the text by "98622004"
c) Accounts that doesn´t find (example 40100129) → replace with account 40100109
d) Transaction type error: Select→F32
e) Missing cost-center:
Reval 8485 → Cost Center: 8485-8390
Reval 3919 → Cost center: 3919-8390
Reval 6771 → Cost center: 6771-4700
If you make a mistake correcting the batch, use /bend and press enter to go back to the SM35 screen:
In the end we check if SR documents are posted on the different entities between: last day of the month and the 1st day of the next month.
3.3. Inform teams that revaluation process is finished for both systems
After we validate that all batchs were processed in both systems and all the errors were corrected we can process the following remote job:
The task will send the automatic email to the respective teams to inform that the revaluation of EMEA entities is completed:
