Why is this important?
Position management is key:
- To start a recruiting process, internal or external
- To assign new joiners or internal movers their ‘seat’ in our Organization structure
- To reflect our Business Organization’s evolution
The correct and timely creation / maintenance of positions ensures a proper functioning of all HR processes and an org chart that provides a correct view of the organization.
Create a Position
Before beginning
- Not a Manager Yet?
If this is your first time hiring a team member and you are not currently in a management role, your manager will need to create the position on your behalf. - Review the Manager Checklist:
Before proceeding with position creation, ensure that you have thoroughly reviewed and completed the Manager Checklist
To create a position follow the step-by-step guide below:
Why is this important?
Position management is key:
- To start a recruiting process, internal or external
- To assign new joiners or internal movers their ‘seat’ in our Organization structure
- To reflect our Business Organization’s evolution
The correct and timely creation / maintenance of positions ensures a proper functioning of all HR processes and an org chart that provides a correct view of the organization.
Modify a Position
Why modify positions?
Be aware that when you modify the details of a position currently assigned to an employee, the changes will also apply to its incumbent. For example, changing the cost center of the position will update the employee’s cost center.
A position is modified
- To correct or update the position name, position grade, job function/code, or the cost center
- To set the position “To be recruited” when the current incumbent is leaving, and you want to mark the position as open for internal or external recruitment
- You must never change the Business Unit, Company, or Location Group in the position when it’s assigned: this should be treated via a new position creation first and Recruitment process started.
- To perform an internal move/transfer
Note: If you require an FTE (percentage/capacity of utilization) change for an employee (e.g. part-time employee that will start being full-time) please open a ticket through Service ONE.
To modify a position follow the step-by-step guide below:
Why is this important?
Position management is key:
- To start a recruiting process, internal or external
- To assign new joiners or internal movers their ‘seat’ in our Organization structure
- To reflect our Business Organization’s evolution
The correct and timely creation / maintenance of positions ensures a proper functioning of all HR processes and an org chart that provides a correct view of the organization.
Manage Position Approval Workflow
If you are a Manager from time to time you will be required to take & record a decision in My HR Services system regarding employees in your organization, e.g., at times of promotions, transfers, or salary increase requests.
Manage Position Approval Workflow follow the step-by-step guide below:
