3. User types

As mentioned earlier, the use of Power BI encompasses various roles determined by user capabilities and access levels. This chapter explores the specifics of these roles, playing a pivotal role in efficient data management and utilization.

At SOLVAY  Power BI users are categorized into two distinct types: 

Every role within the Power BI ecosystem comes with distinct responsibilities and access rights, specifically designed to address the varied requirements of the team members and align with the organization's overarching data strategy.
A comprehensive understanding of these roles is crucial to ensuring that the team members have the necessary tools and permissions for effective task performance.

In the following sections, each role will be detailed, highlighting their functions, and outlining the scenarios where they prove to be most advantageous.

3.1. Report Viewers

In the Power BI ecosystem at SOLVAY, Report Viewer serve as end-users with the main responsibility of consuming and engaging with shared reports and dashboards. Their primary function is to leverage the insights provided, helping them in their work or decision-making processes. Can filter and drill down into reports to conduct more in-depth analyses, however, they lack the authority to modify the underlying data or alter the structure of reports. This role is specifically designed for team members who need to stay well-informed about metrics and trends relevant to their work areas, without the necessity for advanced data manipulation capabilities.

Report  Viewers primarily consume reports through Power BI Service and Power BI Mobile, focusing solely on consumption rather than report development. The necessity for installing the Power BI Desktop application is absent, as this role centers on viewing and analyzing shared content on these platforms. These interfaces are designed for convenient access and interaction, offering a tailored experience.

Report  Viewers need Premium license to access to shared content is contingent upon the reports being hosted in a Premium Workspace.

3.2. Content Creators

To qualify as Content Creator, is recommended to undergo a training and demonstrate a commitment to adhering to organization rules and data governance standards. This rigorous process ensures that Premium per user (PPU) Licenses are awarded only to individuals with the requisite technical expertise and a strong dedication to maintaining best practices in data management.

PPU License holders gain access to advanced capabilities, including the ability to:

• Manage and leverage Premium features such as paginated reports and larger dataset support.
• Collaborate on highly scalable datasets with enhanced performance for complex analytics.

By acquiring a PPU License, you can take full advantage of Power BI's advanced functionalities, foster cross-departmental collaboration, and drive data-driven decision-making across the organization.

3.3. Report Viewers vs Content Creators

The different roles have different permissions to work within  Power BI Desktop, Service and Moblie.

Both roles require a license to access Power BI, but they differ in their purpose and functionality:

3.4. Role types and main differences

Furthermore, this document will incorporate highlights and insights to clarify the distinct roles within Power BI at SOLVAY. This includes outlining the additional capabilities and responsibilities associated with a Premium License. 

The goal is to provide a clear and comprehensive understanding of what each role accounts for, helping the team members navigate their roles and responsibilities effectively within the Power BI ecosystem.